QA/QC Adminsitrator (Hygiene Division)
Workers Village Real Estate LLC
Total years of experience :6 years, 10 Months
• Updating files and filing electronic as well as hard copies for ISO/ADFCA inspection.
• Monitor the stock of formats and provide if needed.
• Prepare time sheet/duty charts etc.
• Handle and resolve HR related matters.
• Provide leave request, get signature from HOD, file & record and forward to HR.
• Co-ordinate with all departments closely for smooth operation.
• Update staff records of Catering Department for updating the Food Handler Fitness Certificate.
• Handle vaccination file/record and intimate upon expiry/renewal to the respective department heads.
• Arrange medical Food Handler/Vaccination etc. in coordination with Nurse, receive result and provide the Food Handler Fitness Cards etc.
• Arrange/organize staffs in coordination with HOD for EFST and other training programs.
• Keep records of EFST certificates copies for reference and up to date time to time.
• Receive microbiological lab report, record and file.
• Receive the different filled formats from the Hygiene officers, record/file accordingly.
• Keep the record for the thermometer calibration.
• Maintain file up-dating check list.
• Prepare the certificates for the Best Employees for the month and handover to HR.
• Prepare Memo and distribute to the staffs according to HOD.
• Receive mails and reply/inform accordingly.
• Handling Fax, Photo Copier, Scanner etc.
• Handle in house software for requisition, follow up, collection and record.
• Store the items for Hygiene related and issue according to the request and record.
• Co-ordinate with Pest Control team, prepare time sheet, leave request, material request etc. for the entire team, directly working under Hygiene & Quality Division.
• Provide formats, posters, charts etc.
• Inform the complaints getting through mail and provide a copy of it to the concern department.
• Follow up against the complaints, receive the feedback and forward to the HOD.
• Organize and systematize the daily operation of the office.
• Preparing correspondence, reports and other documents.
• Maintaining and organizing files, both electronic and hard copy, storing them properly for future reference.
• Preparing and maintain 201 records of personnel.
• Monitor security pass and medical insurance expiration and inform to the Head Office for renewal.
• Organizing meetings, arrangements & notification including meeting minutes and filing.
• Prepare meeting presentation & hands out.
• Filing - electronic and hard copies.
• Providing administration support to managers and client.
• Sort mails for the client’s arrival, departure, on vacation, re-vacation etc., preparing the necessary arrangements and notification along with all the details.
• Follow Check-in & Check-out procedure of the clients.
• Provide information to the concern department up on clients arrivals/departure etc.
• Supervise accommodation facility when and where necessary, report if there is any incident found.
• Co-ordinate with the sub-contractor for the parcels and organize accordingly.
• Receive complaints of accommodation facilities and forward to the concern department and follow up.
• Organize physical check for the accurate mandays.
• Co-ordinate with each department for smooth operation.
• Co-ordinate /assist with the Camp Clinic for their queries/needs and interact with them when the time of emergency.
• Reply to the mails of mobilization/demobilization requests and co-ordinate with client and sub- contractors for further clarification needed.
• Prepare/update Visitors log for the charging purposes.
• Prepare reports on daily and monthly activities and forward to the Client and Sub-contractors, like Daily, Weekly & Monthly Manday Report.
• Prepare final chargeable mandays of the month and submit to the Project Manager for approval and forward to the client with the covering letter for their approval.
• Prepare forms for Diesel, Water, Waste Water in coordination with Maintenance team, get it signed from client, make it convenient for them to take it on time.
• Handling the attendance of staffs (Time Keeping), filing the leave application, vacation forms etc and forwarding head office for approval.
• Organize transportation as per the client and staff’s requirement/request.
• Disburse internal notice to every department when there is a meeting/other.
• Handling minor trouble shooting of Office equipment like Xerox machine, fax, scanner etc.
• In-charge of office equipment maintenance, making sure it is always in good running conditions and sufficient consumables and office supplies.
• Asset inventory verification and filing.
• Monitor and handle the company software package.
• Co-ordinate with the emergency response team as ERT Coordinator if there is any emergency.
• Monitor Fire Panel when and where necessary.