Sr. Administrative Assistant
SADARA Chemical Company
Total years of experience :22 years, 11 Months
More than (17) years of GCC experience in Oil & Gas / EPC Construction / Petrochemical Organizations.
Exposure with the Administrative area for the reputed Oil & Gas Operators / Power Projects in all aspects
of Document Control duties and experience of setting-up document control systems from project kick-off
to project close-out.
Conversant with engineering documents of different disciplines like Process/Mech./Elect.& Inst./Civil &
Struct. and Equipment. Able to identify the category of Doc. & Dwg. for each discipline e.g. Process:
Basis of Design, P&IDs. Mech: GAs, ISO, Stress Analysis reports etc. Elect. & Inst.: Cables layout
drawings, Termination drawings, Loop & logic diagrams etc. Civil & Structural: Foundation drawings,
structural drawings etc. Equipment: Data sheets & Specifications, Fabrication drawings etc. And carry
out proper filing of the Latest Revision of the documents for each discipline, category wise and also
maintain proper Index of Documentation for easy identification
Collecting all the Documents / Drawings from Consultant / Client
• Submission of the Commented Documents / Drawings from Consultant / Client to
Construction Supervisor & Project Manager.
• Weekly Documentation Log Status Report to the Project Manager,
• Coordination with Consultant / Client for the engineering documents / drawings approval
• Registration, filing and processing of inspection reports issued by the Plant Inspector and
the assessment records issued by the Reliability Engineer.
• Maintain project site documentation, including technical data, engineering drawings,
technical specifications and other project- related documents.
• Maintain project procedures, standards, work instructions and guidelines.
• Develop and maintain document management system through Aconex
• Maintain project progress planning schedules.
• Co-ordinate internal verification and participate in client audits.
• Control and register all incoming/outgoing correspondence.
• Create and maintain electronic copies of technical documentation.
• Develop and manage an electronic records database.
• Ensure that only CONTROLLED copies of latest revision of work instructions and procedures
are used by personnel.
• And other duties as assigned by the Project Manager
To define the requirements to execute the Project Management, Engineering, Procurement,
Construction, Commissioning and Start-up services for the COMPANY Agreement No. 07-5624-E-1.
The up gradation of Sea Water Expansion Facilities consist of four more new pumps for Bourouge
and one more new pump for Ruwais refinery to cater total demand of 8 pumps running / 2 pumps
running for Bourouge / Refinery respectively. A new Hypo-chlorination package in a new building
along with its protection system is also a part of this project and the same is to be controlled
through an independent PLC, also integration with existing PLC / DCS. Tie-ins to existing seawater
pumps header / Hypo-chlorination system and existing utilities header / panel feeders / DCS etc.
will be required due to addition of new unit / extension of existing facility.
Duties & Responsibilities:
• Organizing & quality checking of various Documents / Drawings from Client, Consultant,
Contractors, Subcontractors & Vendors (All EPC Documents for Phase I, II & III)
• Receiving & Cross checking of all the FEED documents / drawings from the Contractor,
Subcontractor & Vendors
• Obtaining the discipline (Civil, Electrical, Piping, Process, Instrumentation & Control
Engg., Static, Rotating, Corrosion, QA/QC, HSE & HVAC) through my work experience and
Mechanical Diploma background and distributing the FEED Documents / Drawings from
Vendor (EBARA - Japan, De-Nora - Italy & ABB - Italy ) & Contractor - M/s. Galfar
Engineering to our Consultant M/s. Tebodin Consultants & Engineers Middle East & Client
M/s. Takreer Oil Refining Company, Abu Dhabi for their comments / approval
• Preparing Document Transmittals with Comments Sheets of documents / drawings
through Project Documentation Matrix with relevant Oil & Gas FEED Discipline Codes.
• Preparation of Project Invoices
Jebel Ali Free Zone
Dubai, U.A.E (Direct Position)
▪ Assist Administrative Support by answering the telephone, intercepts telephone calls, taking and reporting
messages.
▪ Preparing Letter, Invoice, Purchase Requisition, Delivery Note etc.
▪ Attending Meetings with Project Manager
▪ Weekly Documentation Log submission to Consultant / Client
▪ Drawing Register Updation etc.
▪ Ensure that only CONTROLLED copies of latest revision of work instructions and procedures are used by
personnel.
▪ And other duties as assigned by the Project Manager.
▪ Maintain project site documentation, including technical data, engineering drawings, technical specifications
and other project- related documents.
▪ Maintain project procedures, standards, work instructions and guidelines.
▪ Develop and maintain document management system
Preparing Interior Drawings based on the Site Layout & Interior Fitouts. Receives and records all projects
documentation and ensures the documents are stored properly. Provides support to Projects and Operations with
regard to the Company's management and processes
Providing administrative support to Company Director, General Manager, Sales & Service Team & Customer Service
Duties & Responsibilities:
▪ Coordination and implementation of instruction in an orderly and professional manner.
▪ Explain and market program and classes to prospective clients.
▪ Assist Administrative Support by answering the telephone, intercepts telephone calls, taking and reporting
messages.
Detail Professional Experience
Sadara - General Use Information
Page 6 of 6
▪ Preparing Quotations for Laboratory Instruments such as Atomic Absorption Spectrophotometer, Analytical
Instruments such as GC, HPLC etc.
▪ Develop and maintain relations with various clients in the local business community.
▪ Promote services and classes through conventions, public relations, trade shows, etc.
▪ Coordination and implementation of one-on-one instruction in an orderly and professional manner
▪ Payment Follow-up’s
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Additional Information:
Skills At:
▪ Microsoft Office Professional and computerized database tools.
▪ Using templates and styles.
▪ Working under own initiative, action-oriented, solution based reliable.
▪ Flexible response to changing needs and able to cope with complex tasks requiring delivery to short
timescales.
▪ Effective interpersonal and verbal & written communication.
▪ Working closely with engineers to ensure coordination of status and distribution.
▪ Working with all other project positions in support of overall project success.
▪ Following-up.
Knowledge of:
▪ Extreme understanding of ERP & SAP Systems/MS Word, MS Excel, MS Outlook, MS Power Point, Electronic
Data Management System (EDMS - InAct / Aconex) & AutoCAD
▪ Proficient in understanding of Oil & Gas Sector EPC documents / drawings - all disciplines (Contract /
Planning / Engineering Documents)
▪ High Speed Typewriting in English including self-correspondence (more than 70 words per minute)
▪ Key document control process.
▪ Engineering and vendor document flow process.
▪ Practical experience of setting up and running a Document Control function in FEED & EPC Project
environments.
▪ A detailed understanding of a project lifecycle.
▪ Company Policies.
▪ AutoCAD support for Engineering Team as and when required
,
courses: Autocad in Mechanical Through CadMarc, Thiruvananthapuram – Completed
courses: National Trade Certificate in Draughtsman Mechanical
courses: National Trade Certificate in Draughtsman Mechanical