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Sultan BAQUTAYYAN , executive secretary

Sultan BAQUTAYYAN

executive secretary·SATCO Saudi Arabian Trading and Construction Company

Saudi Arabia

Master's degree, Astrophysics

Work experience

Total years of experience: 9 years, 1 months

executive secretary

February 2025 - Present

SATCO Saudi Arabian Trading and Construction Company

Riyadh, Saudi Arabia

I found this job using Bayt.com

February 2025 - Present

• Served as Executive Secretary to the President of SATCO, enhancing office efficiency and communication.
• Coordinated local and international meetings, ensuring seamless logistics and effective collaboration.
• Prepared official minutes and reports, maintaining a high standard of accuracy and professionalism.
• Managed internal and external correspondence, fostering strong relationships with stakeholders.
• Organized business trips and meetings, optimizing schedules and travel arrangements.
• Oversaw document management, ensuring confidentiality and compliance with company policies.
• Developed strong organizational and administrative skills, positioning myself for roles in business support and administration.
• Demonstrated adaptability and attention to detail, essential for transitioning into roles such as سكرتير تنفيذي and مساعد مدير اداري.
Company industry:
Merchandising
Job role:
Secretarial

Executive Secretary / Assistant HR Manager

January 2023 - January 2025

Higher Institute for Paper & Industrial Technologies (HIPIT)

Jeddah, Saudi Arabia

January 2023 - January 2025

Managed all administrative tasks for the CEO, including scheduling appointments, meetings, and trips.
Prepared internal & external reports and comprehensive meeting minutes.
Coordinated interdepartmental communication and ensured timely execution of tasks.
Handled recruitment processes: sourcing, interviews, reference checks, and onboarding.
Maintained employee records and coordinated training sessions and certifications.
Ensured compliance with Occupational Safety and Health (OSHA) standards.
Company industry:
Primary, Prep, & Secondary School

executive secretary

February 2022 - January 2025

higher institute for paper & industrial technologies

Jeddah, Saudi Arabia

February 2022 - January 2025

• Streamlined administrative operations for the CEO, enhancing efficiency in organizing appointments, meetings, and travel arrangements.
• Developed comprehensive internal and external reports, ensuring clarity and precision in meeting minutes.
• Fostered effective communication and coordination across departments, facilitating a collaborative work environment.
• Managed email accounts proficiently, prioritizing correspondence to support executive functions.
• Processed purchase orders and payment requests, maintaining strong relationships with suppliers.
• Prepared agendas and provided vital support to various departments, contributing to managerial effectiveness.
• Ensured compliance with Occupational Safety and Health Standards (OSHA), promoting a safe workplace.
Company industry:
Market Research
Job role:
Training and Development

administrative executive

October 2017 - October 2022

تجوري

Jeddah, Saudi Arabia

October 2017 - October 2022

• Executed comprehensive administrative duties to enhance office efficiency.
• Coordinated company services to ensure seamless operations and support.
• Developed and maintained reports, letters, and memos to facilitate effective communication.
• Managed daily office operations, ensuring a productive work environment.
• Completed all tasks assigned by management with precision and attention to detail.
• Represented the company at internal and external events, fostering strong relationships.
• Conducted process analysis, providing actionable recommendations to improve workflows.
• Arranged meetings and scheduled appointments, optimizing time management for the team.
• Supported the manager and staff in various tasks, enhancing overall productivity.
• Directed communication to ensure clarity and efficiency within the organization.
Company industry:
Administration Support Services
Job role:
Banking

Executive Administrative Executive

October 2017 - January 2022

Tejoury Company – Saudi National Bank (SNB)

Jeddah, Saudi Arabia

October 2017 - January 2022

Carried out daily administrative tasks, including preparing reports, letters, and memos.
Managed daily operations and represented the company in internal and external activities.
Supported managers and staff with scheduling, communications, and process analysis.
Company industry:
Banking

Customer Service & Sales Representative

October 2016 - January 2017

Renault Automotive – Frontliner

Jeddah, Saudi Arabia

October 2016 - January 2017

Managed sales calls, prepared daily reports, and provided solutions for customer issues.
Assisted sales managers in setting objectives and promoted new offers and services.
Planned and conducted customer visits to maximize sales in the western region.
Company industry:
Automotive Dealership & Distributor

Education

King Abdulaziz University

June 2016

June 2016

Master's degree, Astrophysics

Saudi Arabia

GPA (point): 4.96 out of 5

GPA (point): 4.96 out of 5

King Abdulaziz University

January 2016

January 2016

Master's degree, AstroMathematics

Saudi Arabia

King Abdulaziz University

February 2011

February 2011

Bachelor's degree, Applied And Mathematical Sciences

Saudi Arabia

King Abdulaziz University

January 2010

January 2010

Bachelor's degree, Mathematics

Saudi Arabia

Bayt.com tests

English for Business Skills Test

Humanities and Social Services

IQ Test

Administrative and Support Service

Basic Computer Skills Test

General Skills

Skills

Hiring

Expert

Executive Secretary

Expert

Training

Expert

Employee Affairs

Expert

Secretarial

Expert

ADMINISTRATIVE SUPPORT

Intermediate

ORGANIZATIONAL SKILLS

Intermediate

MICROSOFT OFFICE

Intermediate

GOOGLE WORKSPACE

Intermediate

COMMUNICATIONS

Intermediate

ARTIFICIAL INTELLIGENCE

Intermediate

PRODUCTIVITY IMPROVEMENT

Intermediate

EXECUTIVE INFORMATION SYSTEMS

Intermediate

OFFICE MANAGEMENT

Intermediate

CLIENT CONFIDENTIALITY

Intermediate

C-Level Support & Stakeholder Management

Expert

Office Management & Coordination

Expert

Calendar & Meeting Management

Expert

Executive Assistance & Secretarial Skills

Expert

Negotiation & Conflict Resolution

Intermediate

Vendor & Procurement Coordination

Intermediate

Customer & Stakeholder Service

Expert

Confidentiality & Data Protection

Expert

Minutes Taking & Reporting

Expert

Travel & Logistics Arrangement

Expert

Business Correspondence & Email Drafting

Expert

Document Control & Filing Systems

Expert

Internal & External Communication

Expert

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Expert

Google Workspace & Cloud Collaboration

Expert

Canva & Visual Presentation Design

Expert

AI Tools for Office Productivity

Expert

Social profiles

Languages

Arabic

Native Speaker

English

Intermediate

Training and Certifications

Certifications
ESL Program
Training
Communication & Negotiation Skills Program
Higher Institute for Paper & Industrial Technologies - HIPIT
Time Management Course
Higher Institute for Paper & Industrial Technologies - HIPIT
Cybersecurity Fundamentals
Technical and Vocational Training Corporation
Executive Secretary and Office Management
Technical and Vocational Training Corporation

Hobbies and interests

تحسين الإنتاجية وأدوات العمل الذكية
أسواق المال والاستثمار طويل المدى
متابعة البودكاست المتخصصة في القيادة والتطوير المهني
التقنيات الحديثة والذكاء الاصطناعي في بيئة العمل
التصميم وتطوير العروض التقديمية التنفيذية