Surabhi Kulkarni

Onboard and offboard LDEs into Epiqs databases. Assist with the creation of all job orders in Bullhorn (web-based applicant tracking program). Rehire and hire LDEs in Workday. Validatejurisdictional bar verifications. Add/ create intake forms for existing Job Orders in Bullhorn. Update LDE placements and status in Bullhorn. Work with recruiters and HR to procure all onboarding documentation. Process Assignment Ends In Bull Horn. Ensure Bullhorn remains up to date and accurate. Update Job Order and LDE/FTE skill coding information in Bullhorn. Add resumes to Bullhorn. Transfer applicable information from Workday to Bullhorn. Enter Combined Tracker information into Bullhorn. Various other ad hoc Bullhorn and Workday tasks. Complete the monthly bar check report. Assist with the mass hire. Compile data points for various reports.
Handle IT ad hoc tasks such as password resets and login assistance etc. Aid in various ad hoc non billable Service Delivery tasks. Willingness tojump in and assist the team with all projects, In a timely and professional manner. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Advanced Excel and Power BI skills. Maintain detailed administrative and procedural records. Initiated/tracked and updated background screenings using Hire Right. Actively participated in new hire process and onboarding. Verified and maintained I-9 data. Assisted HR manager with various daily duties an HOC projects. Coordinate workflow schedules that include booking meetings, conference calls and trainings etc. Regularly manages multiple assignments with tight dead lines including accurate transactions involve weekly time sheet for over 2000 employees, run background check and related paper work for HR using workday system and SAP (Time Entry) . Maintain Sensitive and confidential information. And perform evaluations outstanding training performs. Assisted with development and distribution of internal staff announcements. Provide workday expertise and configuration development new features in workday. Works on start intakes in Bull Horn and Assignment end too. Adding new people in workday . Works on pending onboarding (Background verification, I-9, SSN, Review docs ). Also updates workday ID in Bull Horn.

• Managed end-to-end recruitment across Tech, Product, Sales, and Operations, including
job description creation, posting on LinkedIn, Indeed, Bayt, and Naukri Gulf.
• Screened CVs, coordinated interviews with hiring managers, conducted reference checks,
and supported offer negotiation and closure.
• Maintained structured candidate pipelines and recruitment trackers, ensuring a smooth
hiring and onboarding experience.
• Managed employee records including contracts, passports, visas, and compliance
documentation in HRMS (PeopleForce).
• Handled UAE visa processes end-to-end including new applications, renewals, and
cancellations in coordination with PROs and government portals.
• Ensured all employee documents were collected, verified, and properly filed in compliance
with company policies and UAE labour requirements.
• Updated and managed HR trackers including onboarding status, visa tracker, leave tracker,
and employee master data for accurate recordkeeping.
• Coordinated with PROs, travel agencies, hotels, and internal departments for smooth
onboarding operations and employee logistics including flight tickets, hotel
accommodations, and airport pickups.
• Prepared employment contracts, offer letters, and HR documentation; supported
onboarding and offboarding including system access, asset tracking, and exit formalities.
• Administered medical insurance enrollments and removals, coordinating with insurance
providers and external vendors.
• Assisted in drafting HR policies, compliance documents, HR reports, and employee
engagement initiatives.
• Spearheaded end-to-end recruitment for real estate roles across Off-Plan Sales, Rental
Leasing, Property Management, and Sales Operations — sourcing and placing high
performing agents and brokers across Dubai.

• Led end-to-end onboarding and employee lifecycle management including background
checks, I-9 compliance, offer documentation, orientation, and vendor coordination.
• Managed benefits administration including enrollments, modifications, terminations, and
employee support.
• Maintained compliance-driven HR documentation and coordinated with multiple
stakeholder groups for process accuracy.
• Supported employee engagement, policy implementation, performance management, and
talent development programs.
• Expert in HRMS data management and audit readiness, ensuring precise records and
process efficiency.
• Delivered efficient administrative operations and seamless HR services in fast-paced
environments.

• Managed end-to-end onboarding and offboarding of LDEs, ensuring seamless integration,
compliance, and accurate employee data across Bullhorn and Workday.
• Created, updated, and maintained job orders, intake forms, and candidate placements in
Bullhorn, maintaining data consistency with Workday.
• Rehired and onboarded employees in Workday including background screenings
(HireRight), I-9 verification, SSN checks, and document collection for mass hire initiatives.
• Leveraged LMS tools to analyze skill gaps, track corporate staff training, generate reports,
and deliver actionable talent development insights.
• Handled timesheet management for 2, 000+ employees using Workday and SAP, plus
administrative and IT support tasks.
• Utilized Microsoft Office Suite, Advanced Excel, Power BI, Bullhorn, Workday, SAP, and
HireRight to automate onboarding and manage HR operations.

TECHNICAL / FEDERAL RECRUTER
Responsible for handling the entire recruiting cycle such as sourcing, screening, contacting, confirming, interviewing, and placing the qualified consultant. Solid experience in consultant, employers, vendor negotiation management. Extensive use of Job Diva tool to source right professionals based in US. Source screen & shortlist candidates resume as per the requirements of clients. Making extensive searches to fulfill the requirement. Check consultants suitability from geographical, salary & technical point of view. Speak to the consultants/employers regarding their technical skills, interest, availability and convince them regarding pay rates, relocations. Pre screening of potential consultants in terms of their qualification, work experience, reference checks and remuneration etc. Take the preliminary round of interview evaluate the communication skills and suitability of the candidate. Get confirmation from consultants Responsible for obtaining the scan copy of H1b documents from the Vendors. Responsible for submitting resumes to the client portal directly. Consulted almost all Technology consultants such as Software Engineer, Network Administrator, LAN/WAN Engineer, Project Manager, Program Manager, Data base Administrator, QA Engineer, Tester, C, C++, C#, Oracle, SQL, Java, J2ee, , .Net, ASP. Net, t, HTML, DHTML, Visual Basic, Oracle Apps/Financials, UNIX, Red-Hat Linux, Sun Solaris, TCP/IP, Testing/QA etc. Dealt with all types authorized consultants such as Citizens, GCH, H-1B, EAD, Negotiated billing rates on 1099 & W2, Corp-Corp for consultants and their prospective client companies according to applicant skill level & job offer. Meeting the set targets. Co-ordinate with other recruiter to work as a team.
Keeping track of candidate for future references. Conducted diverse highly technical searches. Offers, and closing candidates. Attend conference calls from the client hiring managers. Recruit and develop recruiting strategies for clients primarily in Florida, Georgia, and DMV, California Negotiate compensation with candidates, extend offers, facilitate the placement of candidates, and solicit referrals of other top talent in the area. Screen candidates via phone and in-person interviews based on technical skills, education and Personality to reduce time and money in the recruiting process for our clients. Source and screen potential IT candidates for contract, contract-to-hire and permanent openings. Provide staffing and recruiting support for government and commercial based clients. Maintain contact and build relationships with candidates during and after the on-boarding process to ensure a high close percentage. Manage the scheduling and logistics of all interviews between candidates and hiring managers. Provide complete, accurate, and motivating information to candidates about our various clients and positions. Leverage existing relationships for referrals to find candidates and business opportunities for our sales team. Focus recruiting efforts on Information Technology and Engineering positions. Maintain proper procedures with in-house applicant tracking system/software to track and record all candidate and search activities (Tools: Bullhorn) Search and identify candidates utilizing our internal candidate database (Bullhorn) as well as various job boards (LinkedIn, Xplore, Monster). to schedule interviews.

• Led end-to-end recruitment for technical roles (Software Engineers, DBAs, Project
Managers, Network Admins, QA Engineers) under tight deadlines.
• Utilized LinkedIn Recruiter, JobDiva, Bullhorn ATS, Monster, Boolean searches, and LMS
tools to proactively source and maintain candidate pipelines.
• Conducted comprehensive candidate screening covering technical fit, salary expectations,
geographic availability, and visa compliance (Citizens, GC, H1B, EAD).
• Managed vendor and client negotiations including billing rates for W2, 1099, and Corp-to
Corp contracts.
• Developed regional recruitment strategies and guided candidates through onboarding,
relocation, and referral processes.

Reviewing Resumes and Applications. Conducting Recruitment Interviews and Providing the Necessary inputs during the hiring process. Managing HR records, such as those related to payouts, employee personal details for signing of contracts. Managing workplace safety issues. Communicating and explaning the organizations HR policies to the employee. Inputs to be provided for payouts of associates. Regular Updates of Communication Channels. Preparing and submitting all relevant HRletters/documents/certificates as per the requirement of employees in consultation with the management. Preparing and processing timely distribution of salary, bonus, increment salary slip, leave enchancement and full and final settlements. Recording, maintaining and monitoring attendance to ensure employee punctuality. Facilitating newcomersjoining formalities. Maintaining and regularly updating master database (personal file, personal database etc.) of each employee. Resolving grievance or queries that any of the employee have. Preparing letters such as offer and conformation. Conducting exit formalities for employees and recording them accordingly. Reviewingjob discriptions for all positions at regular intervals and updating them in consultation with the respective managers. Enganing with employees on a regular basis to understand the motivation levels of people in the organization. Conducting first round of telephonic interview for the candidates to schedule interviews.
INTERNSHIPS:
Worked as MARKET RESEARCH FOR DOCKTALK in Awign. Worked and Maintained Database of HEALTH FLIX TECHNOLOGIES.

• Managed end-to-end HR operations including resume screening, first-round interviews,
onboarding formalities, and exit processes.
• Maintained HR records, master databases, attendance, payroll inputs, and employee
contracts, ensuring accuracy and compliance.
• Prepared and issued HR letters, salary slips, bonuses, increments, and full & final
settlements.
• Communicated HR policies, resolved employee queries, and engaged staff to monitor
motivation and workplace satisfaction.
• Reviewed and updated job descriptions, coordinated interviews, and ensured smooth
recruitment workflows.