executive secretary, planning coordinator
DAR Petroleum Operating Company (DPOC)Zhongnan Hotel, Unmiss
مجموع سنوات الخبرة :12 years, 5 أشهر
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Maintain contractual records and documentation such as receipt and control of all
contract correspondence, customer contact information sheets, contractual changes, status
reports and other documents for all projects.
Serve as the point of contact for customers on contractual matters. Act as contractual
middleman” between company employees and customers, ensuring timely review and
approval / reconciliation of variations.
As needed, provide guidance on contract matters to project managers or other operational
staff.
Handle on-going issue and change management.
Ensure contract close-out, extension or renewal.
Handle all accounting transactions related to the project.
Class two division one
in
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