Swarnim Mehta

• Leading Human Resources & Administration departments and related proceedings.
• Steering a Team of 10 professionals, across India, managing PAN India HR & Admin operations.
• Handling end-to-end Talent Acquisition (Manpower Planning-RRF\/MRF-Sourcing-Selection-BGV-Negotiation-Offer-OnBoarding) across all levels for both the organizations.
• Ensuring proper Talent Engagement. Responsible for all types of Strategic HR & HR Business Partnership initiatives.
• Managing end-to-end Employee life-cycle (Hire to Retire\/Fire\/Resignation based Exit).
• Administering down-sizing based layoff and facilitating proper Grievance Redressal as well as Change Management, Conflict Management, Stress Management.
• Conducting Employee Engagement activities at regular intervals.
• Responsible for Stakeholder Management.
• Overseeing Payroll processing, Time Office maintenance, HR Compliances, General Administration, Vendor Payments, Vendor onboarding & management, Facility Management, Administrative Procurements, Safety & Security, Workplace Hygiene, Disciplinary Measures etc.
• Implementing Cost Cutting on all possible fronts, across all locations PAN India.
• HR Record filing (Documentation) nomenclature maintenance and HRIMS (Digitized) data upkeep.
• HR Policy/SOP review, upgradation and improvisation.
• Developing & implementing a process-oriented, KRA based Performance Management System.
• Preparing content, presentation & conducting Induction & Orientation session for new joiners.

• Navigating end-to-end Talent Acquisition (both internal as well as external).
• Overhauling /Overseeing formats and processes such as Recruitment Dashboards, Mandate, Manpower Requisition Form, HR documents formats, HR Recruitment Analytics and Reports, Background Verification, Reference Checking, Salary Structuring
• Preparing and introducing new best practices for the organization (Devised and implemented HRIMS database, Salary Calculator, Organogram, JD Formulation, HR Policy Manual & SOP structuring, Induction & Orientation process, Welcome Kit for new joiners, Physical Employee Record filing nomenclature etc.).
• Developed content and delivered, Business Presentations, for prospective clients.
• Controlled distribution of incoming client Mandates, Petty Cash handling, Client Interaction and Key Account Management, Hiring\/sourcing strategies, Employee Engagement, some Finance, Accounts proceedings (Employee expense, Bank dealings for Salary processing, Paytm Food Wallet tie up and dashboard management etc.) & some Legal proceedings (Contract vetting and renewal), HRIS, Rewards & Recognition, Payroll Processing, Collection Follow-ups, Outings plans, Facility Management, Workplace Hygiene etc.
• Handled Training & Development for internal staff (Content Creation and Training Presentation, Session conduction)
• Responsible for conducting induction and orientation session for new joiners, along-with curation/creation of the content, MS PowerPoint presentation.
• Handling Vendor tie-ups, on-boarding and relations and other aspects of general administration (like official procurement, maintenance etc.)

Summary of Skills Developed/Honed:
Employee Engagement & CSR activities, OD interventions, Talent Acquisition and Management, HRBP (Strategic), HR Events, General Administration, Vendor Management, Change/Transition Management, Re-vamping the PMS, Induction & Orientation, HR Analytics & Reporting, BGV, Payroll Processing, Statutory Compliances, Managing HRIMS, Facility Management, Project Site Safety & Security, Night Patrols & Surprise Night visits at sites etc.

Responsibilities:
• Headed the HR & Administration department for the entire group, with a team of 30 direct & indirect reports & an employee strength of 800+ & labor strength of 2500+ (including Head Office and all Project sites)
• Talent Acquisition and Management across companies, locations/sites, and levels
• OD - Drafting & implementing HR Policies, Designing JDs & KRAs, Formulation of new PMS, HR Presentations & Workshops, HR Analytics & Reporting etc.
• Employee Relations - Ideating & conducting all Employee Engagement Activities, HR events, CSR initiatives & Employee Welfare Programs/camps etc. with cost efficiency
• Change/Stress Management & Grievance Addressal - Handled Downsizing, Project Closure, Cost cutting, No salary increments for 2 continuous years, Salary delays etc.
• General Administration - Vendor Management, Office Procurements, Vehicle Fleet Management, Asset allocation & record etc.
• Introduced the concepts/functions such as - Organogram, One-on-one Appraisal sessions, E-Sat survey, Video Interview, Mobile/CUG usage policy, HR Policy Manual, sourcing candidatures from outstation locations, online procurement for office, multiple cost-saving measures etc.
• Payroll - Managing overall group's Salary/Bonus/Loan/Miscellaneous payout Processing, Expense Bill scrutiny & approvals etc.
• Handling Induction & Orientation, HRIMS & Facility Management (HO), Statutory Compliances (Externally) etc.
• Handling non-compliance & misconduct related investigations & reporting the breaches for management scrutiny

Heading the Human Resource and Administration Department functions and proceedings for a strength of 400+ employees for 5 different companies under the banner of Veddis Group of Companies, spread across Delhi/NCR, Mumbai, Hyderabad & Bangalore. The 5 group companies included Favista - A Real Estate Broking House; Rovolt - An Entertainment (Comics/PC Games Development) firm; Veddis Labs - A Mobile Application (Android/iOS) Development IT firm; LetzChange Foundation - A Tech-based Non-profit; and Letz Dream Foundation - A Non-profit Trust involved with different State Govts. of India.

Summary of Skills Developed/Honed:
Talent Acquisition and Management, Change/Transition Management, Employee Engagement, HRBP (Strategic), Induction & Orientation, HRD Framework Development, HR Analytics and Consultation, BGV, Payroll Processing, T & D, Managing HRIMS, PMS, OD etc.

Responsibilities:
• Managing PAN India Talent Acquisition and HR Management, across 5 companies of different domain (IT as well as Non IT)
• OD - Organogram (Organisational Structure) development for Manpower planning & management, KRA formulation & preparation of Job descriptions, PMS management,
• HR Framework - Development of HR document nomenclature, Development of profile/position specific Written Tests for hiring, Formatting all sorts of HR documents; Employee Letters of different formats; Exit Interview; F & F settlement documents etc.
• Strategic HR consultation for the Management involving HR Analytics and Reporting Structures
• Introduced processes/concepts like Exit Interview, BGV, Reference Check, Multi-layered interview process, Written Test for better hiring, Organogram, Attrition computation and related Analytics, Manpower Planning, KRA based PMS module etc.
• Planning & Managing all Employee Engagement Activities & company events
• Payroll processing, Leave Management, Attendance & Timekeeping
• Induction & Orientation, Soft Skills training, and Probation management.
• Managing the HRIMS (created new formats) totally on MS Excel & MS Word
• Handled back to back volume based Layoffs with proper Stress Management & Grievance Redressal

Summary of Skills Developed:
Developed expertise in Talent Acquisition (end to end), Key Account Management, Induction & Training, Employee Engagement Activities, Lead Generation, Client Acquisition & Administration.

Responsibilities:
• Key Client Account Management & Mandate based Recruitment from Mid to Senior management level (IT/Non IT) for MNC’s in Financial Consulting, Management Consulting, Automobile, Manufacturing, BFSI, KPO, Infra & Real Estate (including IPC & EPC) and FMCD domain etc.
• Induction & Training of internal hires, covering areas like Company History/Profiling, Soft skills, SOP’s, HR Policies & Client/Vertical/Position specific technical downloads.
• Managing HRIS pertaining to the Candidates, Clients, Productivity, Revenue Generation, Targets, KPI’s & Positions Serviced etc.
• Client meetings and calls, understanding their requirement & organization's work culture, discussing/updating job description and meeting deadlines through quick TAT.
• Talent Acquisition/Sourcing through job portals (Naukri, Monster, Times Jobs etc.), social networking sites (LinkedIn, Facebook etc.), References, Mapping and Head Hunting.
• Conducting Reference Check/Background Verification on behalf of the Client & preparing JD’s for the clients, as and when required.
• Salary/Joining date/Designation negotiations with the Client and Candidates, getting the LOI accordingly from the Client and making sure that the Candidate joins on time.
• Sharing surplus mandates/positions with the team and getting the work done.
• Active participation in Business Development and Lead Generation.
• Assisting the HO based Finance team in fund capture from the clients.
• HR Analytics - Maintaining various Daily, Weekly and Monthly Trackers w.r.t new and pending orders, placements, revenue, productivity, profiles sent etc. for the Top Management.
• Administration - Managing Cash Account, Housekeeping, Festival Office Decoration, F & B, Gifts & Awards procurement etc. for the branch.