Accountant (QuickBooks)
Evin Food India Pvt. Ltd., Lucknow, India
Total years of experience :18 years, 6 Months
Accounts receivable
- Process all AR related transactions (incoming payments, checks, …)
- Reconcile, review and follow-up internally on AR and ageing (resolve payment differences, pen credits / debits)
- Maintain customer credit files & issue credit note as & when required.
- Monitor customer account details for non-payments, delayed payments and other irregularities.
- Review AR aging to ensure compliance maintain accounts receivable customer files and records follow
established procedures for processing receipts, cash etc.
Accounts payable
- Process invoices, match purchase receipts, maintain AP invoice files
- Maintain relationships with vendors
- Maintain suppliers credit applications
- Prepare and process payments for suppliers by electronic payments, checks
- Complete new supplier set-up in system
Credit Control
- Check if invoice information is correct. If any mistakes are present on the existing invoice, raise a correct invoice
and chase the payment again
- Refer very bad debt to Credit Manager
- Act as the main contact for all debtor and arrears related enquiries
- Keep adequate and orderly records of all debt collection efforts
- Ensure that all client contact details are updated at all times
Credit Notes
- Prepare, verifying the contents and billing of the same after approval from the manager
Reconciliation - Bank / Check; Credit Card, Checking A/c etc.
Stock & Inventory
- Maintain the min. level of stocks for fast moving items in coordination with the Sales Head.
- Quarterly reconciliation & verification of Inventory balances with physical stock.
Sales Coordination
- To make sure that the sales order fulfillment procedures (order to delivery) are effectively implemented.
- Ensure timely delivery of Goods and Services to customers by liaising between Sales, Logistics and Customers.
- Ensure all complaints from Clients are resolved as a matter of urgency .
Work Profile
Accounts receivable
- Process all AR related transactions (incoming payments, checks, …)
- Reconcile, review and follow-up internally on AR and ageing (resolve payment differences, pen credits / debits)
- Maintain customer credit files & issue credit note as & when required.
- Monitor customer account details for non-payments, delayed payments and other irregularities.
- Review AR aging to ensure compliance maintain accounts receivable customer files and records follow
established procedures for processing receipts, cash etc.
Accounts payable
- Process invoices, match purchase receipts, maintain AP invoice files
- Maintain relationships with vendors
- Maintain suppliers credit applications
- Prepare and process payments for suppliers by electronic payments, checks
- Complete new supplier set-up in system
Credit Control
- Check if invoice information is correct. If any mistakes are present on the existing invoice, raise a correct invoice
and chase the payment again
- Refer very bad debt to Credit Manager
- Act as the main contact for all debtor and arrears related enquiries
- Keep adequate and orderly records of all debt collection efforts
- Ensure that all client contact details are updated at all times
Credit Notes
- Prepare, verifying the contents and billing of the same after approval from the manager
Reconciliation - Bank / Check; Credit Card, Checking A/c etc.
Stock & Inventory
- Maintain the min. level of stocks for fast moving items in coordination with the Sales Head.
- Quarterly reconciliation & verification of Inventory balances with physical stock.
Sales Coordination
- To make sure that the sales order fulfillment procedures (order to delivery) are effectively implemented.
- Ensure timely delivery of Goods and Services to customers by liaising between Sales, Logistics and Customers.
- Ensure all complaints from Clients are resolved as a matter of urgency .
Purchase Coordination
- Responsible for the accurate entry, proofing, maintenance and submission of purchase orders based on request
received and management direction.
- Maintain superior level of accuracy while creating and verifying purchase order information including entering
correct product costing, specifications and delivery instructions, etc.
- Find suitable suppliers and obtaining minimum of three best negotiated quotations for each requested item
- Make physical visits to the supplier location to verify the quoted product
- Post issuance of Purchase requisition and order; coordinate with the suppliers regarding the order status
- Resolve changes and discrepancies, and update purchase order information accordingly
- Maintain purchase order record and generate reports to highlight high cost areas
- Provide consumption reports with proper documentation on monthly basis
- Receive approval for all impending maintenance work in align with the college/university policy
- Maintain supplier contacts and their price lists
- Communicate professionally and courteously directly with employees in relation to order processing as required
To resolve issues and receive order acknowledgements
Cash Management
- Daily cash deposit, daily/weekly/monthly bank reconciliation
Payroll & HR Support
Reporting - - Preparation of MIS reports & regular documentation for informed decision-making.
- Monthly AR reporting, bi-weekly cash reporting - Debtors Ageing Report - other reports as and when required.
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Accountancy