Procurement Manager
Third Wave Coffee
Total years of experience :8 years, 8 Months
Projects March
Manages Purchase Matrix for Projects within Budget of BBQN Project Department in consultation with
project coordinators & Head of Projects and Maintenance.
Procurement of Project Equipment’s, furniture, interior or civil material & or service providers, MEP,
HVAC fire safety and networking material and or service providers as per BBQN standards and
specification in a given financial budgets and timelines by setting up New vendors, service providers,
negotiations and processing work orders & purchase orders & follow-ups with deliveries and installation,
payments follow-ups etc.
Interact with the Project coordinators, Head of Projects and Maintenance, Accounts department,
Regional Project Managers, and Marketing Managers of each region to stay focused on BBQN Expansion
and new projects for efficient, timely and cost effective results and purchase / procurements.
Frequent interactions with Heads of other support functions.
To work closely with all external agency representatives to ensure effective and efficient Project
procurement delivery support as per the specified guidelines and terms of contract.
Is to maintain other important relationships with product manufacturers or service provider to
incorporate the new technological or cost efficient systems or work methods.
Budget /Estimation for Each New Site Preparation.
Standardized Reporting on project work orders and purchase orders Releasing purchase order in ERP
system/Microsoft Dynamics NAV.
Any other duties as may reasonably be requested by the management
Communicate the value of strategic sourcing and procurement to company stakeholders, department
heads, and executives to the achieve buy-in necessary for proper resources and investment.
Evaluate and choose suppliers the company will do business with. This includes examining quality of
product, pricing, and delivery time, then deciding which suppliers best fit company needs.
Supplier evaluation is a continuous project, updated with each contract and shipment to ensure
benchmarks are hit and goods and services continue to meet required standards and timetables.
To keep evaluations accurate and comprehensive procurement personal attend trade shows, interview
vendors, and visit supply plants/ distribution centers.
Analyze and compare financial reports and pricing proposals from several trusted suppliers before
negotiating terms and prices to obtain the best deal for the company.
Keep track of all goods and services ordered and received, and maintain accurate inventory records
including details on price, performance, and delivery.
Supervise orders and determine if product quantity is sufficient. Make appropriate adjustments to orders
as needed.
Ensure responsible procurement practices meet company objectives and compliance requirements
Procurement of Materials, Utilities, Spare parts, Rental of Equipment’s, Office supplies & Services for the
successful completion of projects & for the daily operation of the business.
Responsible to prepare Purchase Orders, Wok Orders and Service agreements to send suppliers to obtain
Materials/Services and follow up until closure.
Responsible for negotiation with suppliers on costs and commercial terms for low to medium value goods
and services.
Proactively seek to provide solutions to operational problems such as delays, lack of supplier’s responses.
Evaluate specification accuracy put forward by user departments and assist Procurement Manager in
processing requests.
Reviews purchase by monitoring market conditions, current stock levels, lead time required, potential
price increase, anticipation of new orders from customers, supplier’s conditions.
Create, review and maintain relevant Procurement activities i.e. purchase orders, item codes, cost codes
to support operational requirements. Ensure Purchase Orders are raised with correct pricing, delivery
date and payment terms to protect company from risk.
Ensures the timely flow of goods and services from the vendor/supplier to the destination construction
site/ warehouse.
Monitors the Supplier delivery performance and plans improvement for the not satisfactory suppliers.
Consolidate monthly KPI update; keep track of KPI progress and highlight gaps.
Assist in resolving issues from performance delays to payment conflicts.
Interviews current suppliers to improve levels of service and new suppliers to develop and establish new
sources of supply.
Oversee all import activities associated with effective purchasing of project requirements & coordination
with clearance agent until goods reached to our warehouse.
Assisting the Procurement team meet and maintain all quality system and regulatory requirements by
carrying out tasks according to our processes.
Experience in Civil/MEP/PMV/Manufacturing/Projects materials/Office Supplies/General consumables&
Import.
All process & procedures followed as per ISO standards.
Software: ERP-JD Edwards Oracle-Version: 9.1.5, Real Time Focus& MS Excel
Support the project teams in the development of Materials Procurement Strategy and Materials
Procurement Plan and in the execution of the plan outlined in the strategy.
Ensures that projects have adequate materials and equipment to support business objectives, plans and
ongoing projects.
Evaluates suppliers in order to find the best deals possible on goods that are needed for business
operations.
Performs regular reviews, updates and adjustments to the Procurement Strategy and Plan, contract
management requirements and supplier relationship management.
Responsible for building the procurement negotiation plans for approval and be able to support and lead
during negotiations.
Identify business value and agreement rationalization opportunities.
Manage procurement transactions to ensure efficient transaction process, records and inventories.
Develop and manage supplier relationships.
Ensures that products and orders are delivered in a timely manner and that the quality of the goods
received is as per required specifications.
Negotiates with contractors on price, mode of shipping, and delivery time.
Orders goods such as office supplies on a continuing basis in order to maintain certain inventory levels.
Checks invoices for accuracy and recommends payment authorization.
Resolve non-conforming procurement issues.
Evaluates the performance of certain vendors based on standard performance criteria in order to decide
whether or not to continue buying from them.
Anticipate procurement related risks and recommend risk control measures as necessary and on a timely
manner.
INTERNSHIPS
