Supervisor - Document Management
Msheireb Properties
Total years of experience :20 years, 8 Months
Optimize document management for The Msheireb Downtown Doha Project, a $5.5B community development project spanning 310K square meters and 100 buildings, including offices, key government areas, luxurious residential units, an international academy, state-of-the-art retail spaces, treasured cultural offerings, and more.
Liaised with system vendors to develop and deploy content management system enhancements for both corporate and project sites, such as business process automation, re-engineering, and optimization.
Set company-wide strategic direction for documentation and information governance.
Drove process improvements by moving to decommission non-effective solutions, drafting specifications to acquire alternative systems, and supervising data migration, transition, and roll-out to completion.
Bolstered team performance by leading groups of document management specialists, developing informative training materials, and hosting interactive training sessions.
Authored procedures and policies in alignment with all relevant regulations, quality standards, and best practices.
Governed electronic document management system (EDMS) administration and Furniture, Fixture, and Equipment (FF&E) procurement for the Al Houara Coastal Resort Project, a mixed-use resort spanning 2.23M square meters that incorporated three five-star hotels, apartments, golf villas, town homes, an 18-hole signature golf course, a Moroccan spa, and a country club.
Controlled the company’s Integrated Database Management System, including implementation, administration, maintenance, and execution of software upgrade validation and system integrations.
Drove ongoing system improvements by administering software upgrades, system configuration, validation, and software change management in addition to advising with regard to system design.
Maximized system users’ potential for success by training end-users, managing user functionality, and delivering support.
Orchestrated FF&E procurement processes from end-to-end, from tendering to jobsite delivery.
Collaborated cross-functionally with local authorities, relevant divisions, and the FF&E Procurement Agent to ensure customs clearance and steady product flow.
Upheld compliance with company FF&E policies by ensuring proper control over procurement, contracts, and transactions.
Appointed to orchestrate development and implementation of Meridian Proliance, a new Document Management System (DMS), for the Al Houara Coastal Resort project.
Liaised with clients, project consultants, contractors, and technical teams to develop document workflow processes, identify short-term enhancements, and establish long-term roadmaps.
Optimized and managed systems in alignment with project configuration and pre-approved workflows by spearheading DMS customization, updating Document Control procedure and related templates, and executing data migration from legacy DMS and repositories.
Advanced project’s daily document control workflows by leading the document control team, monitoring approvals, and reporting progress.
Led one-on-one, group, and web-based training sessions, tailoring training program and materials to project stakeholders.
Promoted collaborative efforts by reviewing business proposals and expertly advising on information management, including assessment and mitigation of information-related risk.
Cultivated positive vendor relationships by consolidating and issuing Tender packages, managing offers, tracking technical clarifications, and upholding clear, consistent communication through official channels.
Facilitated procurement activities by preparing and tracking procurement documents, PR, PS, and RFPs.
Implemented the information management strategy and directed administrative activity for the Al Houara Coastal Resort project.
Developed processes and procedures to strengthen document security and confidentiality in both print and electronic formats.
Drove adoption of strategy by communicating policies, standards, procedures, and methods required for implementation.
Facilitated execution of the Project Management Plan and collaboratively prepared weekly and monthly client reports.
Advised with regard to data architecture, processes, and standards to ensure accurate modeling of business processes and supporting information.
Administered and updated Document Management Software, integrating with other business systems when necessary.
Set and deployed Document Management System, coordinated Engineering team, and facilitated project management for three separate projects: the LZ2 508km Pipeline Project, the BRG Power Station Project, and the LPG and LDHP Project.
Managed documentation for complex construction projects, such as a 508km pipeline for Liquefied Petroleum Gas (LPG) transportation with new and expanded pumping stations, a power plant consisting of two gas-based turbines with high electrical power generation capacity, and three identical separation trains incorporating utilities, infrastructures, a flare system, and product storage.
Furthered construction site workflows by maintaining sets of updated construction documents, systematically forwarding RFIs from contractors to the engineering team, supporting as-built document preparation, monitoring replies, processing change requests, and preparing transfer of master book to client.
Relocated to Milan, Italy to acquire instructor training and support project management team for major industrial projects, coordinating multi-disciplinary engineering teams across Italy, India, and Algeria to drive project workflows.
Trained all site document controllers to use document control software with maximum effectiveness.
Liaised between vendors and Engineering teams to coordinate quality control, issue Requests for Quotations (RFQs), and track responses.
Planned and established effective information storage, sharing, and publishing within projects.
Built and administered internal company portal and database for Digital Archives, Records, and Library. Secured information by supervising any scanning and indexing of the company’s records and archives.
MBA
IT, IS, Digitalisation