Office Administrator / Reception / Front Desk
Tecon Limited
Total years of experience :18 years, 8 Months
• Overseeing schedules for all executives and manage booking for conference rooms and group work-spaces.
• Greeting and assisting customers (visitors, clients, customers and staff) in face to face interactions or by telephone, serving as the first point of contact.
• Working with HR department to facilitate recruitment drives.
• Maintaining and improving online databases of client accounts and external vendors, including updating information when necessary.
• Establishing & monitoring procedures for record keeping.
• Ensuring security and confidentiality of data.
• Maintaining supplies and equipment; photocopies; faxes; monitors office accounts for fax and telephone calls.
• Preparing correspondence, presentations, reports, agendas, background materials and minutes.
• Maintaining files and stock of informational material for the department and visitors.
• Organizing and schedule meetings and appointments, notifies attendees of location and time.
• Coordinating room bookings, equipment and catering for the department.
• Performing other related duties as assigned.
• Providing technical support to the department.
• Working on the BOQ and client’s specifications, selecting appropriate luminaires from a range of various manufacturers and making proposals.
• Preparing quotations with the proposed and approved luminaires.
• Preparing submittals.
• Coordinating with the in-house designers and sales team to ensure that lighting solutions are integrated accurately in the technical and sales
process.
• Preparing Purchase Orders and Sales Orders on organization administered NAV application.
• Handling logistics, keeping track of deliveries and coordinating with the corresponding site representatives.
• Communicating with store-keepers to update stock and sample reports.
Worked as a full time indoor Telesales Executive for the Credit Cards department and managed to cross the targets in the given limitations of time.
Served as a full time indoor Tele Sales Executive for the Discount Offering Premium Cards and managed to cross the targets in the given limitations of time.
