Administration Executive
IBC TV FZ LLC
Total years of experience :40 years, 1 Months
Media related TV channel activity having head office in Dubai and branch offices in London and Jordan
•Supervising entire administrative operations of the organization by keeping a track of organization activities, maintaining documents, liaising with other internal departments and external bodies. Ensuring corporate targets are aligned with organizational KPIs.
•Making noteworthy contributions in setting up procedures and putting up controls that measure performance to accomplish the desired results.
•Accountable for requesting permission from the government and other authorities for outdoor media activity-related shootings. Transportation arrangements for reporters and technicians to various locations. Creating and maintaining a master file database for clients.
•Maintaining continuous alignment of business operations scope with strategic business objectives and providing recommendations to modify & enhancing effectiveness toward business result or strategic intent.
•Playing a significant role in coordinating end-to-end administrative functions, including of staff scheduling, office budgeting, overseeing office layout, revamps, ordering equipment and supplies while maintaining cost control.
•Demonstrating excellence in delivering professional and efficient support, contributing to the productivity of the group’s overall performance by establishing team spirit and assisting in the smooth functioning.
•Entrusting with the overall accountability of monitoring daily office activities, which include screening phone calls, sending/receiving shipments, and arranging appointments.
•Actively organizing all meetings and appointments for managers and stakeholders on an internal and external level.
•Replying promptly to all types of correspondence and inquiries from clients and office staff.
•Arranging travel and accommodations for staff, prepare travel orders, arrangements for staff immigration (visas), memos, travel vouchers, and support documentation for approval and fund disbursement.
Media related TV channel activity having head office in Dubai and branch offices in London and Jordan
•Supervising entire administrative operations of the organization by keeping a track of organization activities, maintaining documents, liaising with other internal departments and external bodies. Ensuring corporate targets are aligned with organizational KPIs.
•Making noteworthy contributions in setting up procedures and putting up controls that measure performance to accomplish the desired results.
•Accountable for requesting permission from the government and other authorities for outdoor media activity-related shootings. Transportation arrangements for reporters and technicians to various locations. Creating and maintaining a master file database for clients.
•Maintaining continuous alignment of business operations scope with strategic business objectives and providing recommendations to modify & enhancing effectiveness toward business result or strategic intent.
•Playing a significant role in coordinating end-to-end administrative functions, including of staff scheduling, office budgeting, overseeing office layout, revamps, ordering equipment and supplies while maintaining cost control.
•Demonstrating excellence in delivering professional and efficient support, contributing to the productivity of the group’s overall performance by establishing team spirit and assisting in the smooth functioning.
•Entrusting with the overall accountability of monitoring daily office activities, which include screening phone calls, sending/receiving shipments, and arranging appointments.
•Actively organizing all meetings and appointments for managers and stakeholders on an internal and external level.
•Replying promptly to all types of correspondence and inquiries from clients and office staff.
•Arranging travel and accommodations for staff, prepare travel orders, arrangements for staff immigration (visas), memos, travel vouchers, and support documentation for approval and fund disbursement.
Brilliantly capable of producing top-notch work, handling a wide range of highly specialize administrative & operational support functions.
Brilliantly capable of producing top-notch work, handling a wide range of highly specialize administrative & operational support functions.
Freight forwarder Warehousing and Transportation
•Shouldered with the entire responsibility of both imports and exports documentation process. Requested container releases and organized the placement, stuffing, loading, and gate-in of containers while adhering to all operational criteria.
•Maintained stringent compliance with all the documented office practices and procedures.
•Improvised the staff trainings by creating and implementing documentation for office operations and procedures.
•Successfully implemented rate requests and quotations, negotiating with overseas agents, associates and shipping lines for better rates.
•Networked with shippers, consignees, agents, shipping line and customs.
•Hired, supervised, and evaluated staff members.
•Delegated tasks and ensuring that they are completed in accordance with existing policies and procedures.
•Oversaw logistic functions and negotiated with agents to get the most efficient logistic solution. Provided and ensured financial management billing and invoicing and reporting for freight charges is carried out by requirements and ensuring that costs are booked correctly.
•Supported employees by facilitating interdepartmental communications and interactions between internal and external parties.
Freight forwarder Warehousing and Transportation
•Shouldered with the entire responsibility of both imports and exports documentation process. Requested container releases and organized the placement, stuffing, loading, and gate-in of containers while adhering to all operational criteria.
•Maintained stringent compliance with all the documented office practices and procedures.
•Improvised the staff trainings by creating and implementing documentation for office operations and procedures.
•Successfully implemented rate requests and quotations, negotiating with overseas agents, associates and shipping lines for better rates.
•Networked with shippers, consignees, agents, shipping line and customs.
•Hired, supervised, and evaluated staff members.
•Delegated tasks and ensuring that they are completed in accordance with existing policies and procedures.
•Oversaw logistic functions and negotiated with agents to get the most efficient logistic solution. Provided and ensured financial management billing and invoicing and reporting for freight charges is carried out by requirements and ensuring that costs are booked correctly.
•Supported employees by facilitating interdepartmental communications and interactions between internal and external parties.
IATA recognized Travel Agency
•Handled telephone and email correspondence with corporate clients and other customers.
•Encouraged the company's commitment to sustainable tourism and advised customers on various holiday packages.
•Shouldered with the entire responsibility of delivering exceptional customer service on a personal level to ensure future customer loyalty.
•Managed group corporate travel and ticketing desk. Made reservations, issued an airline ticket, and passed ticketing entries for domestic and international travel on the CRS system.
•Ensured that the office is well-maintained, organized, and secure.
•Assisted with special projects, such as process improvements and budget development.
•Developed and implemented new policies and processes.
IATA recognized Travel Agency
•Handled telephone and email correspondence with corporate clients and other customers.
•Encouraged the company's commitment to sustainable tourism and advised customers on various holiday packages.
•Shouldered with the entire responsibility of delivering exceptional customer service on a personal level to ensure future customer loyalty.
•Managed group corporate travel and ticketing desk. Made reservations, issued an airline ticket, and passed ticketing entries for domestic and international travel on the CRS system.
•Ensured that the office is well-maintained, organized, and secure.
•Assisted with special projects, such as process improvements and budget development.
•Developed and implemented new policies and processes.
