HR and Welfare Officer
EGMP International Corporation
Total years of experience :18 years, 4 Months
• Performed overall HR and Admin functions.
• Knowledgeable in Recruitment, Employee Relation, Compensation and Benefit and Training.
• Plans, monitors, updates, and attends to all complaints received from the workers onsite and from the repatriated workers.
• Performed legal and factual search and cross check/validate information.
• Records, updates and submits weekly monitoring report on complaints/ issues/ incidents received from deployed workers and submits to the Management.
• Directly coordinating with foreign clients in regards to the issues / concerns encountered by the deployed workers and made an appropriate/immediate action in order to solve the case/issue.
• Coordinates and updates with the family of OFW any untoward incidents happened with the workers onsite.
• Emailed monitoring from time to time in order to ensure that all concerns/issues will be met and solved upon.
• Responsible for orienting the deployed workers on do’s and dont’s of the certain countries’ policies most especially in Middle East.
• Coordinates and updates Operations Manager and company legal counsel of the status of all filed/pending case at POEA/NLRC/OWWA and recommends plans or alternative actions.
• Assisted the lawyer in preparation of documents in regards to the complaint filed by the worker to the company.
• Attends, resolves and represents the company to all hearing, SENA / mandatory conference / Conciliation at POEA/NLRC/OWWA submits position paper / reply and other documents related to pending cases, and enters into any settlement / agreement with the complainants.
• Making daily activity report and submit to Operations Manager.
• Monitoring and updating on deployment / repatriation / cases and hearing schedules.
• Prepares and submits to Management updated repatriation / run away / termination / and all untoward incidents including passed away workers.
• Updating in ARIS/ERIS system on repatriated and returnee workers.
• Attends and assists Top Management with other legal matters.
• Makes, recommends, writes, submits, implements, assesses, reviews and reports on the progress status of departmental and ISO plans and programs.
• Updates and submits weekly cases status report.
• Responsible to process the insurance claim for the deployed workers and submit it to the company’s accredited insurance for approval.
• Other tasked as mandated by Operations Manager and Top Management.
• Performed overall HR & Administrative functions.
• Knowledgeable in Recruitment, Employee Relation, Compensation and Benefit and Training.
• Handled incoming and outgoing calls in a very courteous and friendly manner.
• Opened and distributed incoming mails and other business materials and coordinated the information and or distribution internally.
• Greeted visitors, ascertained nature of business and directed visitors to General Manager or appropriate person.
• Created and maintained filing systems and records in soft and hard copies accordingly.
• Prepared and arranged travel itineraries, schedules, hotel bookings and other matters pertaining to General Manager and families travel.
• Handled telephone and telefax inquiries and conveys messages accurately.
• Arranged meetings and appointments and confirmed same with the General Manager.
• Assisted the General Manager in keeping files and records of the administration.
• Implements company policies and do prepare planning in order to have a better system in the organization.
• Prepared salary certificate / employment certificate as requested by the employees.
• Prepared and drafted memos, letters, correspondences, emails, etc.
• Ensured confidential handling of all business matters such as emails, telephone inquiries, mails, and daily scheduled meetings.
• Handed over received documents to General Manager and ensured subjects to be confidentially handled.
• Handled 201 files for all employees and ensure the records to be updated accordingly.
• Performed such other duties as maybe directed from time to time by the Management.
• Answered telephone calls in a courteous and friendly manner.
• Acted as point of contact among executives, employees, clients and other external partners.
• Prepared cheques on daily basis for all divisions including Rubber and IT after audit (i.e. payment to supplier, salary, petty cash, etc.)
• Maintained, monitored and controlled the logbook for all signed/approved cheques for all divisions in AFI Groups.
• Responsible for monitoring and checking the important emails of CFO, replied to it once necessary or required.
• Managed daily executive’s calendars and set up meetings.
• Prepared and arranged travel itineraries, schedules, hotel bookings and other matters pertaining to CFO and families travel.
• Filed and retrieved corporate documents, records and reports in a professional manner.
• Routing of the relevant documents to concerned staff.
• Maintained hard and soft copies of the general filing system.
• Attended meetings in order to record and take down minutes.
• Prepared and drafted memos, letters, correspondences, emails, etc.
• Received any relevant documents from various divisions/branches for CFO's approvals.
• Responsible for approving via Baan (SAP) related to leave of employees & any other HR requests from the employees, etc. (with approval from CFO).
• Arranged and scheduled on employment applications to concerned departments for conducting an examination and interview.
• Handled all types of records/transactions related to divisions and branches for safekeeping (i.e. agreement matter, memos, etc.).
• Checked and audited the daily collection report of Riyadh branch.
• Provided information to superiors, co-employees and subordinates as mandated by CFO via telephone, written form or in person.
• Developed specific goals and plans to prioritize, organize and accomplish the work.
• Developed constructive and cooperative working relationships with others and maintaining them overtime.
• Strictly handled of confidential records as well as verbal instructions.
• Compiled, coded, categorized, calculated, audited information or data.
• Responsible for ensuring and scrutinizing carefully the correctness of the leave request of employee per divisions with the verification of division accountants for booking purposes before obtaining the approval from CFO.
• Responsible for submitting and collecting the final audited documents related to payments for H.O. and branches (Petty cash and supplier) from Accounting Manager for CFO's further approval/signature.
• Responsible for forwarding all cheques neither for divisions and branches after CFO's signature for Chairman's final approval/signature and then collect it from chairman's office afterwards.
• Responsible for handling all office keys in Finance Trading for safekeeping purposes.
• Responsible for providing credit application form to concerned staff once needed.
• General office keeping and coordination of purchase requisitions (e.g. office supplies, equipments’, etc.).
• Responsible for stamping paid for all approved/released cheques in divisions of AFI Groups before distributing it to concerned divisions.
• Responsible for ticket bookings for GPC and Chemical staff.
• Responsible for processing of the FAPR, Scrapping request, assets transfer, etc. from Head Office and branches.
• Assisted the accountants in their respective tasks as needed.
• Performance of other secretarial, administrative and logistic functions as mandated by CFO.
• Submitted reports whenever as required by CFO.
• General Secretarial support to an assigned Senior Manager/Unit head such as taking down minutes, typing correspondences, proofreading of documents, encoding, etc.
• Preparing/organizing corporate presentations, consolidation of reports including binding, etc.
• Handling incoming and outgoing communication (i.e. memoranda and telephone messages), and preparing/coordinating courier and postal services.
• Attending to visitors and guests; and organizing and updating telephone directory/ contact database.
• Preparation and organization of the Senior Manager’s/Unit head’s daily work calendar, setting and confirmation of appointments, organizing meeting venues, travel arrangement preparation and coordination (i.e. transportation, airline ticketing and hotel reservations as maybe required), etc.
• Dissemination of information/instruction to concerned individuals/ Departments as well as coordination and status report follow-up.
• Documentation, compilation and safekeeping of reports, records and documents requiring consistent record keeping/archiving.
• Strict handling of confidential records as well as verbal instructions.
• General office keeping and coordination of purchase requisitions (e.g. office supplies and equipment) as well as requirements for repair and maintenance (e.g. A/C units, PC, etc.)
• Performance of other secretarial, administrative and logistics related tasks as mandated by the Immediate Supervisor.
• Received applications on line.
• Printed and encoded the relevant information of the applicants for various positions in the oracle.
• Printed status sheet and making summary reports per vacancy.
• After evaluation of the applications per vacancy. The status of application should be updated as per applicant’s account in the oracle.
• Sorting of applications per vacancy for both local and professional staff.
• Archiving all applications on line for safekeeping.
• Photocopying/scanning of internal documents as required by the management.
• Filing of 201 files documents (Professional and Local staff).
• Hand delivered of documents for travel and other concerned staff.
• Routing of panel materials to concerned professional staff.
• Performed other duties as maybe required and mandated by the Supervisors/ staff.
• Submission of internal reports as requested by the management.
• Entertained clients.
• Preparation on collections per bank in a monthly or weekly basis.
• Preparation of daily cash receipt with proper accounting entry.
• Posting preparation in subsidiary ledger on collections.
• Calculated and prepared reimbursement billings and track receivables.
• Analyzed and reconciled expenditure and revenue accounts.
• Prepared and tracked invoices and ensure timely payments.
• Preparation & submission of monthly reports such as Accounts Payable, Accounts Receivable, Loan Notes Receivable, and Other Loans Receivable.
• Preparation of daily In-coming & Out-going cash payment(s), check payment(s), cash deposit(s) and check deposit(s).
• Preparation of Administrative reports for submission to government and private agencies in the Philippines (i.e. the Bureau of Internal Revenue (BIR), Register of Deeds (ROD), Land Transportation Office (LTO); other internal reports.
• Responsible for the preparation of report on inventories (i.e. office supplies), etc.
• Computed and updated reports on uncollected accounts.
• Other tasked as mandated by the Management.
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