Touseef Ahsan

Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks.
Answer phone calls, provide information to callers, or
redirect phone calls.
Ensure the office is stocked with necessary supplies and equipment is working and properly maintained. Order off stationery and supplies as and when required.

Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions

Provide administrative support to the executive staff business leaders and other senior members.

Assist with the preparation of meetings and
teleconferences as well as facilitates the recording,
transcription and distribution of minutes and action items.

Ensure timely and accurate content review and
dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements.

Support the Executive Team and Leadership with
preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)

Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on
new staff orientation, including trainings and recourse materials.

 Proficiently maintaining project work hours, budgets and expenditures, while conducting/attending meetings, and preparing necessary presentation materials for meetings, while determining project changes and ensuring project deadlines are met
 Delivering administrative support, dealing with subcontractors & suppliers of department, and generating projects progress & cost analysis reports, while ensuring project execution as per frameworks and maintaining all documentation for each project
 Assisting suppliers & contractors and preparing letters & LPO’s breakdowns for projects, while actively organizing/controlling activities related to projects. Receiving initial project files from sales dept. and updating all documents related to project file
 Utilizing ERP to prepare project file, while coordinating with accounts, sales, dispatch and material department for variation & amendment of sales order. Sending correspondence to all project managers, site engineers’ sales managers and coordinators
 Expertly preparing and updating payment application and payment certificates, while preparing & updating material submittal log, sample submittal log, drawing log (Shop, Drawings and As-Built) in accordance with project requirements/specifications.
 Maintained detailed records of the financial status of projects, including comprehensive documentation of project expenditures and incoming revenue. Responsible for meticulously tracking and reporting on project-related expenses and income streams to ensure accurate accounting and financial oversight.
 Coordinated the submission of gate pass requests to all clients, ensuring timely processing and approval.

 Served as Office Administrator, responsible for overseeing the daily operations and smooth functioning of the office.
 Maintained comprehensive electronic and physical records of all employee data, including meticulously documenting the expiry dates of all employee documents & managed the payroll system for 4 departments, ensuring accurate record-keeping of internal loans and other deductions.
 Coordinated the renewal of Iqamas (residency permits) for all employees, tracking expiry dates and facilitating the renewal process & handled the monthly renewal of the company's legal certificates, such as GOSI (General Organization for Social Insurance) and Nationalization compliance.
 Spearheaded business development initiatives, successfully registering the company as an approved vendor for contracting and trading work with prominent organizations, including ARAMCO, Maaden, Moden, IMI, OOMCO, KJO, MARAFIQ, SAR, SEC, NWC, JEDCO, DACO & RAC.
 Leveraged the government website EITMAD to identify relevant bids, distribute them to the appropriate departments, and ensure timely submission before the expiry deadlines.
 Managed international procurement processes, leading the acquisition of materials from outside the Kingdom as required.