HR & Admin Officer / PRO
Phoenix Group
Total years of experience :8 years, 11 Months
Represents the Company to the various Government dept.
Tracking and updating of all official document like Commercial registration / computer card/ Trade license / Tax Card etc and scheduling timely renewals
Arranging and ensure basic amenity and needs of labours and staff
Prepare document for Visa Application and Scheduling medical test /labour contract attestation/ Health card /Biometric test and Residence permit of the employees and ensure timely renewal of all official document of employees
Prepare document for Visa Quota /Profession change / nationality Change etc and follow up with Ministry of Labour for its approval
Represents in Ministry of Interior (Emigration )/ Customs / Ministry of Labour / Ministry of Justice (Courts )banks / Civil defence etc for companies official purpose
Maintaining and updating Visa approval and Ensure timely submission of Salary updating with Ministry of Labour
Tracking of utilities bills like Telephone/ Electricity, office expense and inform accounts dept for Fund arrangement
Export & Import (Logistics): arranging sea/ air/land transportation and negotiate with Shipping lines & monitor and clearance export / import / transit cargoes.
Travel management: timely ticket booking, scheduling vacations for Labours and staff,
Time Sheet Verification & Approval :Negotiate with labour supply companies for hiring labours and monitoring & approving their time sheet
Payroll Preparation and Distribution
Maintaining workmen compensation and medical insurance, timely reporting for addition and deletion of insurance & co ordination for insurance claims
Front office management.
Monitoring and updating vehicle maintenance and renewal
Maintaining data base and personnel Files of employees
Overall in charge of entire Office Administration of the company
Travel management: timely ticket booking, scheduling vacations for Labours and staff,
Hotel Reservation & Hospitality arrangement for Top Management Representatives and maintaining their Schedules.
Time Sheet Verification & Approval :Negotiate with labour supply companies for hiring labours and monitoring & approving their time sheet
Payroll Preparation and Distribution
Scheduling vehicle & required labours for site works (Inside UAE and outside UAE)and getting permission for outside Work from Free zone Authority
Monitoring, approving payment bills of hotel reservation, water and diesel, waste treatment, Air ticket, office stationary, electricity, Labour supplies etc…
Recruitment and mobilization of employees.
Schedule training of employees
Handling all emigration related documents for employment/residence application, residence renewal, medical card application and renewal of, Passports etc...
Maintaining workmen compensation and medical insurance, timely reporting for addition and deletion of insurance & co ordination for insurance claims
Co ordinate with camp boss; solving labour issues, maintaining their hospitality
Cost effective & timely arrangement of labour/staff accommodation
Timely Claiming of bank guarantees from Free Zone Authority
Handle legal/complaint issues of local authorities concerned with Government Dept.
Front office management.
Monitoring and updating vehicle maintenance and renewal
Maintaining data base and personnel Files of employees
Co ordinate with purchase Dept. for issuing LPO’s to the vendors related HR & Administration
Job Profile: Operation Executive’.
Planning, directing, and coordinating the manufacturing of products in compliance with company goals and objectives.
Analyzing delivery and inventory issues and providing solutions.
Liaising with the product line manager on planning and predicting customer orders to satisfy shipments.
Responsible for directing & developing logistics operation of the company.
Identify logistics issues & assist higher level professionals in handling daily activities
Arrange the day today deliveries.
Take the necessary permissions for the abnormal goods.
Planning Delivery Schedule and make Delivery orders.
Co-ordination with client for dispatch and follow up the shipment.
Negotiate with shipping Companies for transport cost.
Clearance land transported cargoes
Answer the queries of the companies regarding export, import and transit Cargoes
Sending shipment Status of the to the clients
Detailing clearance procedure, document requirements related to border customs of U A E to the customers
Co ordinate transport division making new vendors
get the agency authorization from the companies for shipment clearance
Prepare the quotations for the transportation and border clearance.
Tracking shipment and sending daily report to the Head Office
Promote the products to the doctors through the regular visit
Visit the stockiest and chemist regarding sales and payment
Prepare and send weekly sales and visiting report to the company
Take personnel Booking Orders through regular visit
Planning, organizing and evaluating sales and achieve target
Completed BA English in Calicut University - Kerala, India