UNNIKRISHNAN NAIR

Assistant Manager - Administration

• Handle the entire spectrum of activities across providing facilities support and efficiently handle contractors, house keeping /pantry services, mail room operations, Record management and house-keeping/tea/coffee/water services.
• Acting as one point contact for all administrative matters like Time keeping and attendance, canteen management, guest house management, maintenance, upkeep and repairs of company’s assets, Telephone lines, mobile phones, logistics and courier services, procurement, storage and issue of stationery and compensation of employees
• Identifying dependable and cost effective vendors for various services and maintaining schedule of alternate vendors and vendor accounts, also responsible for releasing purchase order and handling purchase of materials.
• Liaised with Vendors and Agencies for signing effective corporate deals and contracts for AMCs.
• Maintain a flawless communication with the employees; ensure timely resolution of employee grievances and harmonious working environment at all levels.
• Carrying out necessary procedures in the event of fire, breaking and entering, accident or major damage. Caretakers are required to know the location of first-aid equipment and facilities.
• Maintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control.
• Coordinating with Event Management Companies for organizing various activities like seminars, conferences, team building activities, recreational activities wherever required as per company policy.
• Assure that Housekeeping staff follows established safety regulations in the use of equipment & supplies at all times. Ensure activities in compliance of legislation and regulatory requirements in the department.
• Prepare & oversee the documents like Safety Rules, Operation & Maintenance Instructions and Procedural Manuals.
• Handle material procurement related functions through local purchase and through supply/ execution contracts including procurement of capital equipments and preparing purchase bills through ERP.
• Accountable for managing ticketing for national and International travel entailing sending the application to relevant Embassy, appointments, arranging meetings and preparing minutes of the meetings
• Spearheading efforts across developing, managing and monitoring the performance of multi-skilled work force and ensuring smooth implementation of HR policies for manpower planning, recruitment, appointment, selection and development.
• Manage monthly payroll statement preparation for employees of Head - Office as well as site Office.
• Entrusted with the task of maintaining data base of all employees, and preparation of various Forms.
• Manage the commercial accounts such as verification of attendance from muster rolls and leaves records and attendance regularization

• Spearheaded efforts across handling & managing overall internal administrative matters of the management, ensuring proper implementation of administrative policies and coordinating necessary support to the Management.
• Hold periodic meetings with employees and drawn valuable inputs on HR programmes/policies. Developed a sense of emotional affiliation in the minds of employees.
• Making effective contributions in recruitment, induction and deployment of staff members and regularly monitoring their performance levels to ensure highest efficiency levels.
• Supervising Facilities Management operations and handle the accountability of developing/ negotiating with vendors for obtaining timely procurement of requisite items at favorable terms
• Maintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control.