Usman Syed

1. Logistics Operations Management
• Supervise day-to-day logistics activities (transport, delivery, and material handling)
• Ensure timely movement of goods, staff, or equipment between sites
• Monitor schedules for incoming and outgoing shipments.

2. Fleet & Transport Coordination
• Assign vehicles and drivers, operators & labours based on operational needs
• Monitor vehicle utilization and efficiency
• Coordinate maintenance schedules and report breakdowns
• Ensure compliance with transport safety rules

3. Team Supervision
• Supervise drivers, operators, labours, and logistics foremen & office staff
• Prepare duty rosters and shift schedules
• Monitor attendance and performance

4. Documentation & Reporting
• Maintain delivery logs, trip sheets, and fuel records
• Prepare daily/monthky logistics reports
• Update management on delays, issues, or shortages

5. Budget Ownership
• Preparing annual departmental budgets.
• Approving expenses.
• Controlling cost centers.

6. Coordination & Communication
• Liaise with internal departments
• Communicate with external vendors
• Resolve operational issues quickly to avoid delays

7. Safety & Compliance
• Ensure compliance with company HSE
• Monitor safe loading and transportation practices
• Report accidents or incidents immediately

8. Meetings & Traingings
• Attend internal/3rd-party meetings and trainings.

1. Administrative Management
• Moniter daily office operations, ensuring smooth workflow for academic and nonacademic departments.
• Maintain and update student records (admissions, attendance, transfers, certifications) for ~1600 students.
• Manage documentation (issuing report cards, transcripts, conduct certificates, and other studentrelated paperwork).

2. Supervision & Team Leadership
• Directly supervise 3 clerks, assigning tasks (data entry, filing, correspondence) and monitoring performance.
• Train new clerical staff on school policies, software (e.g., Zama School), and record-keeping protocols.

3. Financial & Fee Management
• Coordinate fee collection (track payments, issue receipts, follow up on pending dues).
• Prepare monthly fee reports for the accounts department & Director.
• Coordinate with parents regarding fee structures, concessions, or payment issues.

4. Examination & Academic Support
• Assist in exam coordination (scheduling, seating arrangements, result compilation).
• Ensure secure storage and distribution of exam papers and answer sheets.
• Process and verify student eligibility for board/university exams.

5. Communication & Correspondence
• Draft official letters (admission offers, leave approvals, staff/parent notifications).
• Manage communication between teachers, parents, and administrative staff.
• Handle inquiries (phone, email, in-person) from stakeholders.

6. Record Keeping
• Maintain staff records ~170 (attendance, leave applications, contract renewals).
• Ensure compliance with institutional policies and education board regulations.
• Archive records (student files, financial documents) for audit purposes.

7. Event & Logistics Coordination
• Support organizing school events (parent-teacher meetings, annual functions, orientation).
• Arrange logistics (venue bookings, materials, guest invitations).

8. Inventory & Resource Management
• Oversee office supplies inventory (stationery, equipment) and procurement.
• Manage distribution of textbooks, uniforms, and other student materials.