Document controller
Brewer Smith Brewer Gulf (BSBG)
مجموع سنوات الخبرة :13 years, 8 أشهر
Daily routine activities of Administrative activities, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Ability to plan, organize, administration function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines (milestones).
• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material Inspection, RFI, Material Submittal, Method statement, prequalification & Shop drawing submittals and Filing etc.
• To prepare letters, Memos, reports, presentations, Minutes of Meeting and Monthly reports, Weekly reports in accordance with the standard templates.
• As part of the technical team, responsible for receiving, logging and distributing all technical documents and assist in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• System development & implementation of Electronic filing for incoming and outgoing e- mails & scanning of the hardcopy correspondence to scanned & electronic filing system.
• Familiarity with Technical Documentation (Specifications, drawings, design analysis, quality manuals, software, external standards, validation protocols, department procedures and work instructions, etc.).
• Exposure in Engineering design office handling the Request for Change (RFC) and DWI documents and registers, experience in leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties.
• I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
• Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
• Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management System.
• Maintain procedures for maintaining documents and manage change control of documents.
• Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
• Ensure that Project Team and contractors comply with the document management system process and procedures.
• Work closely and liaise with contractors’ document control group in all matters relating to document control.
• Good understanding and experience of document control systems, technologies, databases, processes and procedures.
• Understanding of the engineering and construction workflow for a project.
• Sound knowledge of Engineering Documentation and Technical drawings, Specification, Procedures, B.O.Q, and preparing a Document Controlling Systems, for the Projects
• Actively participate in the operation and maintenance of the document control center and electronic document management systems (EDMS)
Maintain procedures for maintaining documents and manage change control of documents.
• Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
• Ensure that Project Team and contractors comply with the document management system process and procedures.
• Work closely and liaise with contractors’ document control group in all matters relating to document control.
• Good understanding and experience of document control systems, technologies, databases, processes and procedures.
• Understanding of the engineering and construction workflow for a project.
• Sound knowledge of Engineering Documentation and Technical drawings, Specification, Procedures, B.O.Q, and preparing a Document Controlling Systems, for the Projects
• Actively participate in the operation and maintenance of the document control center and electronic document management systems (EDMS)
Uthaya -CURRICULAM VITAE 055 7897965
3
• We use online document management system for all contractor’s correspondence & document submissions. I am responsible to establish a complete document control system based on hard & soft copies filing & plan the day today work of document control department. Define & implement document control procedures.
• To register construction related documents such as project correspondence, Drawings and documents Registers, RFI’s, Material Submittals, Transmittals, NCR’s, SOR’s Weekly Progress report and monthly progress report.
• To archive and retrieve as necessary the old project documents and store them in the Archive Department in corporate office.
• To maintain progress reports of documents handled by the department on a weekly basis and issue the notices to department heads regarding outstanding correspondences if any for expeditious response as per project contract.
• Develop required procedures, implement & confirm overall implementation of document control system on each project.
• Arrange inductions for site personnel’s & bring awareness about impotence of using latest controlled documents while using for construction.
• Establish & implement project arching plan & securing information in form of hard & soft copies keeping in view legal requirements of specific project.
• Represent document control department during client audits for document control.
• Handling the Petty cash though via Citrix software.
• Responsible for maintaining all administrative records for Project Site Office.
Daily routine activities of Administrative activities, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Ability to plan, organize, administration function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines (milestones).
• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material Inspection, RFI, Material Submittal, Method statement, prequalification & Shop drawing submittals and Filing etc.
• To prepare letters, Memos, reports, presentations, Minutes of Meeting and Monthly reports, Weekly reports in accordance with the standard templates.
• As part of the technical team, responsible for receiving, logging and distributing all technical documents and assist in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• System development & implementation of Electronic filing for incoming and outgoing e- mails & scanning of the hardcopy correspondence to scanned & electronic filing system.
• Familiarity with Technical Documentation (Specifications, drawings, design analysis
Maintain procedures for maintaining documents and manage change control of documents.
• Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
• Ensure that the Project Team and contractors comply with the document management system process and procedures.
• Work closely and liaise with contractors’ document control group in all matters relating to document control.
• Good understanding and experience of document control systems, technologies, databases, processes, and procedures.
• Understanding of the engineering and construction workflow for a project.
MBA in Marketing
BSC in Computer Science