HR & Admin Manager
Al-Attiya & Partners Venture
Total years of experience :15 years, 6 Months
Responsible for all HR functions, including: Strategic planning, organizational development, staffing, training, benefits administration, Employee Relations, Management Development, and Performance Management.
Successfully implemented the HR functions from scratch.
Anticipate, develop, design and implement the HR strategic focus and initiatives across all core HR pillars, including recruitment, development and retention of key talent; motivating a high performance culture;
Develop, maintain and implement HR policies, procedures and programs to meet the needs of the organization and ensure all HR policies are as per Labor Law.
Ensure that all recruitment, selection and succession planning activities are robust, fair and equitable and support business needs. Manage the recruitment and selection processes.
Support disciplinary and grievance issues where necessary.
Ensure appropriate processes and practices are in place for the management of personnel information and documentation and that this is handled in accordance with legislative and corporate guidelines
Handling day-to-day activities and administrative activities including selection & staffing, tasking, discipline, welfare, and all multifarious development programs; ensure proper implementation of Rules and Regulations.
Responsible for Processing of all paper works related to ministry of labor, Payroll Processing.
Supervising attendance, preparing salaries for over staff, keeping in mind - absent days, staff on leave, any employee loans or any other deductions.
Successfully implementing company policies / labor laws and take disciplinary action. .
Pivotal in assisting various authorities in solving pending disciplinary cases, and departmental enquiry matters.
Management and administration of visa registration and other documentation; Visa formalities. Coordinating with PRO for visas’.
Recruitment, this include qualifying recruitment agents, negotiating placement fees, utilize other cost-efficient recruitment channels, shortlisting applications, conducting interviews, consolidating feedbacks, identifying final applicant, developing and negotiating offers, completing the new hires' due diligence, and on boarding and inducting new hires
Interfacing with recruitment agencies /placement consultants for selection of appropriate candidates.
Liaising with other departments in the company over candidate selection/rejection.
Interviewing candidates and checking references.
Assist in the overall recruitment process from understanding the requirement, sourcing the right profile, interviewing and selecting the candidates and rolling out offers.
Research and identify potential recruitment agencies and channels for sourcing candidates.
Coordinate will all departments for all short and long term recruitment needs.
Conduct initial screening and shortlisting of candidates CV’s.
Act as point of contact for the shortlisted candidates, to address their quires in timely manner.
Coordinate for smooth on-boarding of the new employees and inform the concern departments about their joining date for induction program.
Regularly maintain and update CV database for further use.
In coordination with the Supervisor, prepare offer letter for successful candidates in line with Company salary structure.
Developing various reports for management which make it easy to make decisions regarding the current resources.
Provide Human Resources support to the subsidiaries (newly established companies set-up by Alwaseeta)
1.Manpower Planning:
Liaising with the Company's senior management for staffing requirements over the short and long-term. Maintain records and compile reports on monthly basis
2. Recruitment & Selection:
Begins from sourcing of the candidate to the joining process. (Pre& post recruitment activities)
Liaise with Department Manager to identify the specification; sourcing qualified candidates; Arranging interviews, liaising with external consultant.
Ensuring all documentation with regards to the hired candidate is in place, Draft employment offer letter for selected candidates; and advise Company terms and conditions.
Once the Employee Contract accepted by the candidate, organizing the mobilization of new starters into the region in coordination with PRO for the visa.
Travel and accommodation arrangements for the new arrivals.
3. Induction and Orientation program:
Plan, organize, and conduct induction programmed for the new joiner. Conducting HR induction for new employees as per company policy and ensure effective quality and safety induction is imparted prior to work commencement.
4. Payroll & Salary Administration:
To coordinate with the finance for monthly payroll system, make necessary entries for new joiners, separation cases, deductions, etc.
6.Employee Relation:
Clarify the Employee Grievance and various issues or queries on Leave policy, Salary discrepancies, NOC, bank account opening, salary certificates, loan letters, ID card coordination, sending details to the support staff.
•Maintain HR files and employee information in various reports like employee database, employee CV's, preparing all HR letters and certificates etc like
7.General Administration:
•Manage, assist and advice on new application, renewal and cancellation of visa, passport and labor cards.
•Monitoring, organizing and maintaining files such as leave details of employees, passports, training documents needed and so forth.
• Understand the operational objectives and recruitment needs of the assigned departments.
• Liaise with Department Manager to identify the job profile and obtain job descriptions for a new position.
• Manage, maintain and filter the database for the CVs received through a chosen variety of methods.
• Source candidates through newspaper advertisement, referrals or through employment agencies or recruitment sources.
• Organize and schedule preliminary interview.
• Interview job applicants; review application/resume; evaluate applicant skills and make recommendations on applicant’s suitability for the short listed candidates to the HR Manager/Department Manager.
• Ensuring all necessary recruitment procedures is followed.
• Advising and gaining agreement with HR Managers/Department Managers with regard to contractual offers.
• Preparing and issuing Employee contract based on company standard structure.
• Arrange for necessary documentation and update employee details/records and personnel files for new recruit.
• Ensure effective new recruit orientation, quality and safety induction is imparted prior to work commencement.
• Conduct exit interviews and ensure efficiency and effectiveness of leaver’s process.
• Provide assistance, guidance and support to managers and employees on HR issues ensuring adherence to company policies and procedures.
• Assist in the co-ordination and orientation of new employees.
• Responsible for the time-keeping of staff attendance records. Prepare the processes employment application.
• Arranging the Flight Tickets for the New Hire and vacation. Perform administrative/clerical work as required.
• Update the employment files by systematically, maintain the filing accordingly and confidentially and tracing for the staff Accommodation arrangement.
• Prepare the visa application accordingly. Trace the Visa and Passport Expiry dates.
• Collecting the needful document from the Associates for their personnel file
updating the Notice Boards.
• Sourcing the resumes from the various channels - Web Sourcing, Employee referrals, agency, interacting with the Hiring Managers for the hiring targets
and specifications.
• Screening - Conducting Screening in order to evaluate candidate skills, scheduling the Interviews for Candidates with in event date.
• Co-ordinating the Interviews and following with the competency as well as the candidates in closing the hold cases in terms of Salary negotiation, Joining Bonus, Relocation Allowance and Joining date, etc.
• Background check - Checking the Educational Qualifications of the Candidate.
Reporting Work -Assisting the Manager in managing the various functions like Work allocation, collating the team report and sending to all the superior managers on Weekly, Monthly and Quarterly basis.