Vipin Kurup

Reviewing proposed budget submissions from department managers for accuracy and completeness. | Examining whether budget submissions can be achieved based on known capacity constraints and inform management of potential problem areas. | Act as an advisor to department managers in formulating their budget submissions. | Proposing enhancements to the budget model. | Informing department managers of due dates for the submission of budget information. | Examining capital budget requests and issue recommendations to the approval committee. | Coordinating capital budgeting approvals. | Reviewing the business plans and supporting documents. | Create a consolidated budget version for management approval. | Propagate the approved budget throughout the organization and explain issues as requested. | Review the year on year average increase in Opex and Capex Budget. | Comparing Actual vs. Budget & Forecast vs. Budget results at the end of each reporting period, and report on significant variances. | Updating the budget model as requested to account for significant changes in the business environment. | Maintaining the budgeting policies and procedures manual. | Advising and Processing the Budget Virement / Budget transfers as per the policy and procedures. | Monitoring monthly accrual from the entities and there reversal from the General ledger team. | Financial Year Budget setting based on the comparison, average, and cost-efficient from the history of the entity. | Upload, Initiate & Amending budget based on Entities and Department requests into ERP systems. | Reviewing various issues of fund failures in ERP and sorting it accordingly and processing corrective journal entries with the help of the Accounts Payable team. | Managing the day to day function of uploading and downloading of Project Documents. | Downloading the daily transactional report to monitor the over and underspent. |

Preparing, reviewing and mailing monthly customer statements. | Posting customer payments by recording cash, checks, and credit card transactions. | Posting revenues by verifying and entering transactions. | Updating receivables database by totaling unpaid invoices and frequently monitoring the customer aging reports | Verifying the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and customers. | Resolving valid or authorized deductions by entering corrections to customer accounts and issuing credit and debit notes as required. | Resolving customer accounts by examining payment plans and payment history to determine if collection letters need to be sent out on delinquent accounts. | Summarizing receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals, and preparing reports. | Assisting other finance areas such as accounts payable. | Researching and negotiating chargeback claims. | Preparation of Project forms, letter and ADHOC duties for the projects.|

Site Visits to Offshore locations Oil & Gas Rigs and Platforms across Qatar Seas for Streamlining the Cost of Catering & Hospitality related general services. | Inspecting the Central Warehouse for Auditing Purpose. | Petty Cash IN & OUT processing & analyzing. | Analyzing revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure control. | Maintaining control of input documents by properly following batch control procedures. | Preparing and review budget, revenue, expense, payroll entries, invoices, and other accounting documents. | Resolving accounting discrepancies. | Outstanding knowledge in Storekeeping; Warehousing; FIFO management. | Administrative Support to the Project Team. | Coordination with the Departments. | Attending phone calls, and divert as appropriate. | Worked with most prominent clients like Qatar Petroleum, Qatar Gas, Ras Gas, Maersk Oil, North Oil Company, Occidental Petroleum of Qatar, Gulf Drilling International, Noble International, and ENSCO | Been a part of the team during mobilization and transition of Maersk Oil to North Oil Company |

Maintaining Records regarding the Outstanding with Parties/Distributors/Stockiest. | Contacting the Area managers\ Zonal managers\ Regional managers regarding the outstanding status of various stockiest which is to be cleared or which has exceeded the Due Date | Follow-up regularly for the Credit status of the company to be under control. |Updating the collection status of the entire month in the system and to be discussed with Directors. | Real-time Updating of Receipts, Payments and Journal Vouchers. | Maintenance of Bank GL accounts and preparation of monthly bank reconciliation statement. | Maintaining general ledger, including preparing journal entries. | Well versed in the preparation of department wise Monthly Collection Report.| Preparing Salary statements keeping track of all the advances / Loan recoveries and in Observation with the Attendance of Faculty/staff and Disbursement of salaries to staff. | Liaising with Finance Manager and coordinate with him in preparation of Budgets and achieving monthly book closure. | Good knowledge of the entire cycle through compulsory rotation of job responsibilities. | RBI E_ Fillings and company secretarial works when needed. |

Supporting team manager and performs management duties when the manager is absent or out of office.
Managing inventories and stock, including keeping detailed records of inventory use and sales, and advising management on orders where necessary.
Encouraging team members, including communicating team goals and identifying areas for new training or skill checks.
Assisting management with hiring processes and new team member training.
Answering team member questions helps with team member problems and oversees team member work for quality and guideline compliance.
Communicating deadlines and sales goals to team members.
Developing strategies to promote team member adherence to company regulations and performance goals.
Conducting team meetings to update members on best practices and continuing expectations.
Generating and sharing comprehensive and detailed reports about team performance, mission-related objectives, and deadlines.
Ensuring company brand materials and physical working spaces meet and exceed company presentation standards.
Providing quality customer service, including interacting with customers, answering customer inquiries, and effectively handling customer complaints.

Attending training sessions to grow knowledge of products and to develop customer service skills.
Resolving phone, walk-in, mail, fax, and email customer inquiries.
Processing and logging incoming calls into the CRM system.
Identifying customer needs.
Forwarding and escalating inquiries to relevant individuals and departments.
Contacting customers to give them accurate feedback on the progress of their inquiries.
Providing outstanding customer service.
Updating customer information as required.
Maintaining confidentiality of information.
Performing other duties as the need arise.

Managing office supplies stock and place orders.
Preparing regular reports on expenses and office budgets.
Maintaining and updating company databases.
Organizing a filing system for important and confidential company documents.
Answering queries by employees and clients.
Updating office policies as and when needed.
Maintaining a company calendar and schedule appointments.
Booking meeting rooms as required.
Distributing and storing correspondence (e.g. letters, emails, and packages).
Preparing reports and presentations with statistical data, as assigned.
Arranging travel and accommodations.
Scheduling in-house and external events.