Procurement Officer
Al Sulaiteen Agricultural & Industrial Complex
Total years of experience :18 years, 2 Months
• Liaises with key company employees to determine their product and service needs
• Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times
• Nurtures relationships with suppliers to negotiate the best prices for company
• Identifies and researches potential new suppliers
• Researches new products and services to meet company's goals
• Assesses total costs of company purchases
• Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
• Plays an integral role in ensuring a company sticks to budgets and operates profitably.
• Managing and overseeing the daily operations of the accounting department
• Monitoring and analyzing accounting data and produce financial reports or statements
• Establishing and enforcing proper accounting methods, policies and principles.
• Manage International shipments and delivery (Air & Sea).
• Process and prepare Custom Duty Exemption (Air & Sea).
• Comply with and maintain knowledge of applicable rules, regulations, standards, and best practices.
• Process payroll and handling petty cash for the company and staff.
• Reports to the Managing Director.
• Process purchase requisitions / orders within purchasing authority.
• Assess, and award/recommend supplier, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships.
• Prepare and maintain purchasing records, reports and price lists
• Work with internal Departments to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased.
• Assist contract performance, including delivery, receipt, warranty, damages and insurance
• Manage International shipments and delivery (Air & Sea).
• Comply with and maintain knowledge of applicable rules, regulations, standards, and best practices.
• Develop and maintain constructive and cooperative working relationships with colleagues and management.
• Staff Supervision
• The Task of maintaining accurate records of purchases
• Total Communication and negotiation with suppliers.
• Directly reports to Deputy General Manager
• Directly coordinates with Accounts Department / Finance
• Record, initiate enter the cargos or shipments to the logistics system to ensure existing information for further processing.
• Calculate, account and provide information about the shipment statistics; weight, destination, quantity, type, charge…etc.
• Perform material handling, receive and deliver to the desired routing, processing, recipient or any other concerned party.
• Communicate, coordinate, follow up and report about on processing or hold items to be manipulated, delivered to other parties, or provide feedback about status.
• Provide presentable communications with clients and customer and provide them the desired level of service in answering their queries.
• Perform filing and documentation issues as prescribed for them, and provide with vital assistance in keep records and following up status for under-processing shipments.
• Making Bill of Entry in Dubai trade and process Documents under CALOGI.
Performs general administrative functions including calendar management, electronic records management, faxing, reception, maintaining office systems to maximize efficiency.
•Assists in report and proposal preparation including basic formatting and proofreading.
•Making quotations for all customers’ inquiries for all materials under our scoop of products.
•Supervise and assist in daily warehouse and shipping areas including: Filling and shipping customer orders, satisfying internal shipping requirements (technical service, vendors, etc.), ensuring accuracy of shipments and supporting documentation, receiving incoming material and routing to appropriate area or personnel, filling work orders from production, packaging assemblies and receiving into finished goods, ensuring inventory transactions are accurately logged and overseeing cycle counts and reconciliation activities.
•Recommending measures to improve quality of service, increasing efficiency of department and work crew and equipment performance.
•Establishing or adjusting work procedures to meet warehouse demands as dictated by production schedules and work flow.
•Create and modify documents using Microsoft Office.
•Sign for and distribute UPS/Fed Ex/Airborne packages.
•Support staff in assigned project based work.
•Submits the online investigation requests and assists with new employee background checks
• Prepares new employee files
•Schedules meetings and interviews as requested by HR Manager.
•Assists with recruitment and interview process.
•Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
•Coordinate with suppliers to ensure on-time delivery.
•Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
•Purchase and issue order in accordance to specification.
Acquire new accounts in an unlimited market
•Increasing market share by achieving sales and revenue production goals.
•Researching, identifying, and delivering profitable business opportunities with new clients through customer relationships, cold calling, client presentations, referral generation, and networking.
•Identifying new sales opportunities in relationship to existing product line, product development and competitor offerings.
•Providing on-going communication with management on plan activity.
•Collaborating with other functional areas to access all available resources.
•Maintaining client/contact database using company designated software.
•Participating in sales meetings and training program
BACHELOR OF SCIENCE IN COMMERCE MAJOR IN MARKETING