Assistant Finance Manager - eCommerce
Al Futtaim Group
Total years of experience :15 years, 10 Months
• Budgeting & Planning:
o Responsible for creating and executing on the 5-year E-commerce and financial roadmap across the company
o Building commercial KPIs to back revenue projection viability
o Supporting non finance divisions with budget preparations, consolidations, and acting as the Digital Transformation Expert through digital knowledge transfer and support within the organization
o Making sure the respective Business Unit if fully aligned & comfortable with the planning exercise
o Monthly / Quarterly & Yearly management reporting and
o Developing models to fulfil the Adhoc business requirements
o Project cost management
o Business cases based Project feasibility analysis.
• Reporting & Analytics:
o Monthly / Quarterly & Yearly management reporting and analysis
o MIS Reporting
o Monthly commercial KPI tracking and variance analysis.
o Monitoring project wise capex spent and to ensuring the deliveries within the budget.
o Audit management.
Highlights:
• Successfully implemented the 5 year eCommerce financial projection modelling.
• Team member in VAT implementation across the Group Retail division from eCommerce stand point.
• Represented eCommerce in the group level implementation of financial planning tool.
• Budgeting & Planning:
o Responsible for creating and executing on the 5-year E-commerce and financial roadmap across the company
o Building commercial KPIs to back revenue projection viability
o Supporting non finance divisions with budget preparations, consolidations, and acting as the Digital Transformation Expert through digital knowledge transfer and support within the organization
o Making sure the respective Business Unit if fully aligned & comfortable with the planning exercise
o Monthly / Quarterly & Yearly management reporting and
o Developing models to fulfil the Adhoc business requirements
o Project cost management
o Business cases based Project feasibility analysis.
• Reporting & Analytics:
o Monthly / Quarterly & Yearly management reporting and analysis
o MIS Reporting
o Monthly commercial KPI tracking and variance analysis.
o Monitoring project wise capex spent and to ensuring the deliveries within the budget.
o Audit management.
Highlights:
• Successfully implemented the 5 year eCommerce financial projection modelling.
• Team member in VAT implementation across the Group Retail division from eCommerce stand point.
• Represented eCommerce in the group level implementation of financial planning tool.
Role:
• Preparation and Analysis of MIS Reports to provide feedback to the management on financial performance, viz., fund management, profitability etc.
• Reporting & forecasting revenue & margin. Monthly / quarterly / yearly.
• Support in preparation of Develop Business Model of the organization, which includes forecasting.
• Working closely with Head of Finance on Budgeting Exercise.
• Payroll processing for the entire employees.
• Handling the Payment Gateway related queries and transaction falling under fraudulent category.
• P&L Reporting and variance analysis (YTD / MTD) with commentary.
• Preparation of Monthly Balance sheet, Profit and Loss and Cash Flow and presentation of finance position to the Management
• Monthly Management pack Reporting which includes HC walk, Dept wise P&L, revenue reporting etc.
• Preparation and analysis of Unit Level Economics Metrics which help the management to take the decision how to reduce the Per Unit Departmental cost.
• Day to Day accounting - Vendor Management, Comparison Statements, Expenses Processing and other Details / Statements as required by the management.
• Providing Support to the Internal / Statutory Auditors for Providing Various Schedules.
• Preparing Bank Reconciliation Statement, Inter-company reconciliation / Vendor Reconciliation/ Customer Reconciliation, Debtors Aging etc.
• Reconciliations with courier partners (COD- Cash on Delivery cases) for Receivables and Payables.
• Assuring the accuracy of revenue recognition by periodic review of reports in back-office systems
Highlights:
• Assisted in:
o Successful completion of Annual Corporate Budget in 2014, 2015 and 2016
• Prepared & implemented Gross Revenue Model for management reporting
• Undertook the ownership of reporting requirements of different departments and designed & implemented Reporting Modules
• Bagged Individual Excellence Award in 2014 for taking complete ownership of the department after the corporate restructuring without compromising on quality and performance
• Pivotal in streamlining processes through measures such as automating reports wherever possible
• Conducted an Excel Training Session for co-workers and received a feedback score of 3.24 on a scale of 4
• Maintenance and review of all the books of accounts, preparation of Bank reconciliation statements and controlling Imprest system of petty cash.
• Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
Prepare profit and loss statements and monthly closing and cost accounting reports.
• Monitoring the Accounts Receivables/Payables and conducting the Ageing analysis thereby effectively maintaining the agreed Debit-Credit period.
• Controlling of Payroll including preparation of salary statements, leave encashment, annual airfare and end of service benefits.
• Preparation of Budgets, variance analysis and Fund flow/Cash flow statements to assist the management in the decision-making procedure.
• Analyze revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure control.
• Supervise the input and handling of financial data and reports for the company's automated financial systems.
• Liaison with the branch office in the consolidation of accounts and preparation of annual financial statements.
• Attended audit meetings and coordinated with the Auditor in the finalization of accounts and timely completion of Audit procedures.
• Handling self-correspondence with all business clients, bank, Legal Advisor and the public relations department as part of general office administration.
• Optimum utilization of the package to enhance the credibility of finance functions by providing the management with accurate and timely reports and statements.
• Established and maintained an effective Master filing procedure for all the documents thereby ensuring adequate back up of all the required data.
• Coordinating with the Purchase department in generating the quotes and issuing the LPOs.
• Timely recording and follow up the vendor invoices and payments.
• Prepare and report financial forecasts to the Managing Director.
• Compile and analyze financial information to maintain account such as general ledger accounts, document business transactions and report to Managing Director on monthly basis.
• Maintain internal quality procedures and management representative for ISO certification.
• Preparation of cash flow verification and monthly verification of the trial balance.
• Responsible for the maintaining and record the fixed assets register.
• Organize and manage the routine work activities in the accounts payable department, ensuring efficient and accurate operations.
• Prepare budget, and assist in compiling information for preparing various reports for the department including, but not limited to grant reporting.
• Assist comptroller as needed in preparing a new budget, amended budgets and analyses of special revenue fund.
• Work with auditors on preparing the annual audit.
• Ensure all purchases have been approved by proper director and are included in the annual budget.
• Approve all invoices for payment and ensure accuracy of the final payments.
• Ensure confidentiality when required.
• Develop and implement procedures for accurate and efficient month and year end close of the general ledger.
• Keep current with new business trends as they develop and assist in implementation.
• Review, Prepare, analyze and report financial statements to the management on monthly basis
• Responsible for the fund flow and cash management
• Responsible for production and cost analysis and control.
• Reconciliation of statements
• Training and developing new staffs
• Internal auditing and responsible for auditing books of accounts.