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Vivek Srivastava, procurement manager

Vivek Srivastava

procurement manager·AAIS SUPPLY AND SERVICES

United Arab Emirates

Higher diploma, Mechanical Engineering

Work experience

Total years of experience: 17 years, 10 months

procurement manager

October 2024 - Present

AAIS SUPPLY AND SERVICES

Dubai, United Arab Emirates

October 2024 - Present

• Led end-to-end procurement operations across the UAE, ensuring timely sourcing, cost efficiency, and alignment with project requirements and delivery schedules.
• Handled high-value POs and framework agreements, ensuring 98% on-time delivery.
• Managed supplier negotiations and strategic sourcing initiatives, resulting in 10-15% cost savings on procurement portfolios.
• Oversaw full RFQ/RFP processes, including technical and commercial bid evaluations, supplier selection, and contract finalization.
• Ensured strict compliance with project budgets, schedules, client specifications, and regulatory standards.
• Coordinated international logistics, freight forwarding, customs clearance, and material expediting for timely delivery.
• Assigned clearing agents for legalization of shipping documents, customs clearance, and handling of materials at airports and seaports.
• Developed, reviewed, and submitted procurement procedures and procurement plans to clients for approval and execution.
• Handled diverse payment terms with suppliers like CDC, PDC, Telex Transfer, Petty Cash & LC. Ensured payment security through financial instruments such as Guarantee Cheques and Bank Guarantees, safeguarding organizational financial interests and minimizing commercial risk.


• Conducted supplier performance evaluations and implemented KPI-driven improvements.
• Executed contract negotiations and optimized total cost of ownership (TCO).

Company industry:
Oil & Gas
Job role:
Oil and Gas

Senior Buyer

August 2022 - October 2024

Qatar Energy

Doha, Qatar

August 2022 - October 2024

• Managed procurement of maintenance-related materials (mechanical, electrical, civil spares)
• Identified and developed local and international vendors
• Floated RFQs, conducted techno-commercial evaluations, and finalized suppliers
• Negotiated pricing, delivery timelines, and contract terms

Company industry:
Oil & Gas
Job role:
Oil and Gas

Project Procurement Manager

April 2018 - August 2022

Petroserv Ltd

Doha, Qatar

April 2018 - August 2022

• Led and implemented project procurement strategies aligned with EPC project scope, budget, and schedule requirements.
• Managed the complete procurement lifecycle from requisition (PR) to purchase order (PO) award, expediting, and final delivery.
• Developed and maintained an approved vendor list by identifying, evaluating, and prequalifying local and international suppliers.
• Conducted techno-commercial evaluations and led contract negotiations to achieve cost-effective procurement solutions.
• Coordinated closely with engineering, planning, QA/QC, and construction teams to ensure procurement activities met project timelines.
• Prepared procurement plans and proactively managed long lead items (LLIs) to avoid project delays.
• Supervised contractor and subcontractor procurement activities to ensure compliance with project specifications and company standards.
• Managed expediting, inspection, and logistics activities to ensure timely delivery of materials and equipment.
• Ensured compliance with company policies, client requirements (e.g., Qatar Energy standards), and international procurement practices; prepared regular procurement reports and risk assessments.

Company industry:
Oil & Gas
Job role:
Purchasing and Procurement

procurement lead

September 2013 - April 2018

qatar Engineering and construction company

Doha, Qatar

September 2013 - April 2018

• Develop and implement procurement strategies aligned with project requirements, timelines, and budgets.
• Identify, evaluate, and prequalify reliable suppliers and subcontractors for project execution.
• Prepare and issue RFQs/RFPs, ensuring all technical and commercial requirements are clearly defined.
• Conduct techno-commercial evaluations and negotiate pricing, terms, and delivery schedules with vendors.
• Review and finalize purchase orders and subcontracts in line with project scope and company policies.
• Coordinate closely with engineering, planning, and project teams to support smooth project execution.
• Monitor supplier performance, expedite deliveries, and resolve any delays or supply chain issues.
• Administer contracts, manage variations, and handle claims in compliance with contractual terms.

• Track procurement budgets, control costs, and provide regular progress and risk reports to management.
• Lead and manage the procurement team while ensuring compliance with company procedures, ethics, and local regulations.

Company industry:
Oil & Gas
Job role:
Purchasing and Procurement

procurement Engineer

November 2010 - August 2013

dodsal engineering and construction

Abu Dhabi, United Arab Emirates

November 2010 - August 2013

• Review and analyze Material Requisitions (MR), technical specifications, and drawings to ensure completeness and alignment with project requirements.
• Identify and source qualified vendors from approved supplier lists and support vendor prequalification activities.
• Prepare and issue Request for Quotation (RFQ) packages with detailed technical and commercial requirements.
• Conduct techno-commercial evaluation of vendor offers in coordination with engineering and end users.
• Negotiate pricing, delivery schedules, payment terms, and contract conditions to achieve cost efficiency.
• Prepare and issue Purchase Orders (PO) and subcontracts in accordance with company procedures.
• Follow up with suppliers for manufacturing progress, expediting, and timely delivery of materials.
• Ensure all procurement activities comply with client standards and company policies.
• Coordinate with logistics teams for shipment, customs clearance, and delivery to project sites.
• Maintain procurement documentation, vendor records, and provide regular progress reports to management

Company industry:
Oil & Gas
Job role:
Purchasing and Procurement

procurement Engineer

August 2008 - October 2010

PunjLloyd Ltd

Doha, Qatar

August 2008 - October 2010

• Reviewed and validated Material Requisitions (MR), technical specifications, and engineering drawings to ensure accuracy, completeness, and alignment with project scope.
• Sourced and evaluated qualified vendors from approved supplier databases; supported vendor prequalification and onboarding processes.
• Prepared and issued RFQs with detailed technical and commercial requirements to ensure competitive and compliant bidding.
• Performed techno-commercial bid evaluations in collaboration with engineering and end-user departments to support award decisions.
• Negotiated pricing, delivery timelines, payment terms, and contractual conditions to achieve cost savings and value optimization.
• Generated and issued Purchase Orders (POs) and subcontracts in line with procurement procedures and ERP systems.
• Monitored supplier performance, expediting activities, and manufacturing progress to ensure on-time material delivery.
• Ensured compliance with client standards including Qatar Energy (QE) and internal procurement policies.
• Coordinated with logistics teams for shipment planning, customs clearance, and timely delivery to project sites.
• Maintained procurement records, vendor databases, and prepared periodic progress and status reports for management review.

Company industry:
Oil & Gas
Job role:
Oil and Gas

Education

UAE & Qatar Embassy)

July 2008

July 2008

Higher diploma, Mechanical Engineering

India

GPA (percentage): 79%

GPA (percentage): 79%

79/100% in diploma in mechanical enginnering
View attachment

Skills

Purchasing
Expert
Purchasing
Expert
Contract Management
Expert
Contract Management
Expert
Vendor development
Expert
Vendor development
Expert
Supply Chain Management
Expert
Supply Chain Management
Expert
E procurement
Expert
E procurement
Expert
SAP
Intermediate
SAP
Intermediate
ORACLE
Intermediate
ORACLE
Intermediate
BAAN
Intermediate
BAAN
Intermediate
MS OFFICE
Intermediate
MS OFFICE
Intermediate
MS DYNAMIC
Expert
MS DYNAMIC
Expert
ADOBE PDF
Intermediate
ADOBE PDF
Intermediate
ENVIRONMENTAL CERTIFICATION
Intermediate
ENVIRONMENTAL CERTIFICATION
Intermediate
PURCHASING
Intermediate
PURCHASING
Intermediate
PROCUREMENT
Intermediate
PROCUREMENT
Intermediate
PROJECT MANAGEMENT
Intermediate
PROJECT MANAGEMENT
Intermediate
MATERIAL REQUIREMENTS PLANNING
Intermediate
MATERIAL REQUIREMENTS PLANNING
Intermediate
MANAGEMENT
Intermediate
MANAGEMENT
Intermediate
INVENTORY CONTROL
Intermediate
INVENTORY CONTROL
Intermediate
DATA WAREHOUSING
Intermediate
DATA WAREHOUSING
Intermediate
SUPPLY CHAIN MANAGEMENT
Intermediate
SUPPLY CHAIN MANAGEMENT
Intermediate
VENDOR MANAGEMENT
Intermediate
VENDOR MANAGEMENT
Intermediate

Languages

English
Expert
Hindi
Native Speaker

Training and Certifications

Certifications
Certified Purchasing Professional
CERTIFIED PURCHASING PROFESSIONAL
CERTIFICATE PURCHASING PROFESSIONAL
Jul 2012

Hobbies

  • playing chess