Wael Ahmed Kandil

Office Manager at Alnahla Group

• Saudi Arabia - Jeddah
• My current job since April 2022

- Handled office duties independently, including updating databases, completing basic bookkeeping, and maintaining well-organized files.
- Helped executives and committee members with important events and presentations by conducting research and compiling data, as well as preparing slides and making group arrangements.
- Determined the significance of memos, submissions, and reports to effectively coordinate distribution.
- Reorganized filing systems for better efficiency and more streamlined processes.
- Liaised with department heads to ensure smooth communication between departments and the executive team.
- Prepared meeting agendas and distributed materials to attendees in advance.
-Maintained confidential files and documentation related to company operations and personnel matters.
- Organized travel arrangements for executives, including flights, accommodations, and ground transportation.
- Drafted correspondence on behalf of executives, including memos, letters, and reports.
- Took detailed minutes during meetings and maintained records of decisions made.
- Ensured that office equipment was functional by scheduling maintenance or repairs when needed.
- Conducted research as needed to support executive decision-making processes.
- Coordinated events such as conferences, workshops, or training sessions for employees.
- Managed executive calendars, scheduled appointments, and coordinated meetings.
- Screened phone calls and emails directed to executives, redirecting inquiries as appropriate.
- Promoted productivity by coordinating schedules, meetings, and correspondence.
- Prioritized and distributed incoming memos, submissions, and reports.
- Prepared agendas and coordinated catering for luncheons and meetings.
- Compiled data and researched to prepare executive reports.
- Safeguarded office documents through backups and offsite storage.

Office Manager at Etihad Atheeb Telecom Co.

• Saudi Arabia - Riyadh
• March 2015 to September 2020

CEO Office Manager at Eithad Atheeb Telecom Co.

• Saudi Arabia - Riyadh
• November 2016 to October 2018

 Full admin support to Board Secretary and other members of the Board of Directors’, issuing visit visas, airlines bookings, accommodation, and arrange for reception protocols;
 Handle the daily work at the office of the CEO, arranging executive meetings, making travel arrangements, screening all executive correspondence, etc.
 Types, formats and proofs letters, reports, statistical data, forms and other finished copy from rough drafts and margin notes;
 Advises on Governance best practices and making recommendation for changes regarding the procedures, bylaws and ethics documents;
 Independently composes letters and memos for the Secretary to the Board; answers routine requests for information;
 Gathers, organizes, and tabulates a wide variety of specialized information for the Board of Directors’ use in completing reports, special projects;
 Assists the Board Secretary in managing his time by maintaining appointment calendars, scheduling & arranging Board and subcommittees meetings and travel itineraries;
 Prepares and assembles agendas and meeting packets and Board resolutions; may perform other duties in support of various commissions or committees;
 Takes notes, dictation, or uses electronic media to record and transcribe correspondence, meeting records or reports containing specialized technical terminology;
 Maintain confidential and classified documents;
 Maintain specialized data bases on computers;
 Taking minutes of meeting including; recording, translation, circulation, issue resolutions, distribution and filing etc.;
 Translating scripts from English to Arabic and vice versa;
 Clerical work procedures and office routines associated with general secretarial responsibilities;
 Summoned the meetings of the subcommittees (Executive and Nomination & Remuneration);
 Minute & record meetings proceedings and resolutions of subcommittees;
 Promptly send all correspondence and reminder notice of each decision by the subcommittee requiring action to the relevant person;
 Propose enhancement to the charter of the subcommittees; and
 Prepare the claims; reimburse expenses, and allowances for attendance;
 Develop internal policies and procedures.

Executive Secretary to Deputy General Manager at Atheeb Trading Co. ltd

• Saudi Arabia - Riyadh
• April 2002 to September 2010

Senior Executive Secretary to Vice President for Administration and Human Resources:
 Clerical work procedures and office routines associated with general secretarial responsibilities;
 Types, formats and proofs letters, reports, statistical data, forms and other finished copy from rough drafts, margin notes, general instructions or transcription notes; examines grammatical construction, punctuation, spelling, verb tense, contextual meaning, layout, and format;
 Independently composes letters and memos for the VP’s signature; answers routine requests for information;
 Screens mail, visitors and callers; determines their needs, establishes priority, and routes same to appropriate staff or supervisor for attention; may maintain a tracking system to ensure follow-up;
 Gathers, organizes, and tabulates a wide variety of specialized information for the VP’s use in completing reports, special projects, etc.;
 Performs a variety of minor administrative functions relating to maintenance and compilation of budgetary expenditures and related information, maintenance and processing of various records, and maintenance of statistical department history, and miscellaneous control records;
 Independently responsible for the completion of routine incidental administrative support processes such as, purchasing, inventory, etc.;
 Sets up, organizes and maintains active and archive manual and/or automated filing and retrieval systems according to managerial requests, functional use or administrative guidelines;
 Assists the VP in managing his time by maintaining appointment calendars, arranging meetings and travel itineraries;
 Prepares and assembles agendas and meeting packets and board resolutions; may perform other duties in support of various commissions or committees;
 Takes notes, dictation, or uses electronic media to record and transcribe correspondence, meeting records or reports containing specialized technical terminology;
 Maintain specialized data bases on computers;
 Coordinate the distribution of work for a small number of clerical employees, write clerical procedures, and train and assign work to clerical staff;
 Assists preparing meeting’s agenda and attendees protocol and transfers;
 Taking minutes of meeting including; recording, translation, circulation, issue resolutions, distribution and filing etc.;
 Translating scripts from English to Arabic and vice versa; and
 Preparing different forms that facilitate and organize the flow of the business.