Administration Manager
Edecs Eldawlia for engineering and contracting
Total years of experience :26 years, 9 Months
Project Brief
The project is to build Multi-purpose terminal in Alexandria port with total cost of 6.5 Billion EGP, It is one of the nation-state projects included Piers build, contained goods terminal, Piers Plunge deepening, Storage yards, and uncontained goods terminal.
Job Role
As Administration manager I’m managing the following sections:
• Purchasing Dep. Included distribute the PR between the Purchasing Executives, gathering quotations, issue the PO, following the proses till the end.
• Store included monitoring the minimum stoke for all items and follow up in & out proses in the store.
• HR included recruiting the staff, salary scale for each position, social insurance, Staff attendants and leave, Health insurance and Promotions
• Finance Only Cash flow and cost control.
• Logistics included transfer heavy equipment between projects, Staff transportation, Purchasing transportation and all the building materials logistics.
• Accommodation for all non- Alexandria residents.
• Gate pass for the staff, equipment, purchasing and building materials.
• Achieves operational objectives by contributing information and recommendations to strategic plans and reviews.
• Preparing and completing action plans.
• Meet financial objectives by forecasting requirements.
• Scheduling expenditures, analyzing variances and carrying out risk assessment
• Initiating corrective actions.
• making sure that all the aims of the project are met
• Ensuring following the HSE procedures.
• Document all aspects of the project. Project managers.
• Work closely with upper management to make sure that the scope and direction of project are on schedule.
• Identifying trends
• Work closely with other departments for support.
• Focal point between Aramco and Veolia and represent Veolia in all meetings with
Aramco or stakeholders.
• Write, present and discuss all types of reports required by customer.
• Oversee the onsite daily works.
• Responsible for implementing the approved safety plan and making sure the quality standards are met
• Overseeing equipment maintenance.
• Solve problems that may come up during a typical work day.
• Keeping data for the daily operation, analyzing data and making decisions that affect the project on a regular basis.
• Monitoring sub-contractors to ensure guidelines are maintained.
•Achieves operational objectives by contributing information and recommendations to strategic plans and reviews.
•Preparing and completing action plans.
•Meets financial objectives by forecasting requirements.
•Scheduling expenditures, analyzing variances and carrying out risk assessment
•Initiating corrective actions.
•making sure that all the aims of the project are met
•Collecting data related to the project from
•Document all aspects of the project. Project managers.
•Work closely with upper management to make sure that the scope and direction of project are on schedule.
•Identifying trends
•Work closely with other departments for support.
•Focal point between Aramco and Veolia and represent Veolia in all meetings with Aramco or stakeholders.
•Write, present and discuss all types of reports required by customer.
•Oversee the onsite daily works.
•Responsible for implementing the approved safety plan and making sure the quality standards are met
•Overseeing equipment maintenance.
•Solve problems that may come up during a typical work day.
•Keeping data for the daily operation, analyzing data and making decisions that affect the project on a regular basis.
•Monitoring sub-contractors to ensure guidelines are maintained
•Focal point between the customer (Aramco) and the company (seureca).
•Gathering data and information from Eastern Province Municipality.
•Responsible for the overall delivery of the Scope of work, planning and organizing work of technical Experts.
•Preparation and update of project schedule and milestones, work-breakdown structure.
•Coordinating inputs and deliverables of the Technical Experts since many of the missions/tasks are interrelated.
•Reviews and approves all project deliverables prepared by the different Technical Experts.
•Supports Aramco management with global best practice.
•Supports Aramco management in interpreting the project KPIs
•Hold meetings with the cleaning subcontractors in the study area.
•Collecting data from the cleaning projects about their work plans, types and numbers of equipment, numbers of labors…. etc.
•Auditing landfills (3 different landfills with capacity 2, 000, 000 tons of waste/year)
•Auditing the city cleaning companies in order to appraise the performance.
•Prepare the methodology for waste characterization.
•Meet the recycling companies in order to estimate the recyclables types, quantities and prices.
•Breakthrough unofficial recyclable market in order to understand that business.
•Prepare monthly report for the customer (Aramco) explaining the monthly progress.
•Targets fulfillment and follow up.
•Duties allocating among my subordinates.
•Design work plan (short term, medium term and long term).
•Building annual operating budget.
•Full responsibility of 3000 employees.
•Reporting to top management periodically (Monthly & Weekly work progress) Reports.
•Full responsibility of 180 equipment.
•Negotiate arrangements with sub-contractors & clients through (regular meetings & correspondence & all possible communication channels).
• Regularly attend meetings with the governor of Alexandria to Discus all city cleaning issues
• Daily contact with the districts manager to evaluate the performance.
• Ensure continuous measurement of productivity and profitability (Using KPIs and dashboards).
• Follow up and analysis the financial statements.
• Conduct quarterly appraisal for the divisions head and revision the manager’s appraisal
•Acting as deputy project manager
•Replacing project manager during his vacations
•Managing 2400 employees
•Managing 450 vehicles (compactors, trucks, sweepers, loaders and hook lefts)
•Managing the efficient routs for the waste management
•Managing the budget between department.
•Conduct and flow up the work plan
•Solving efficiently operational problems
•Work closely with the Municipality heads.
•Effectively manage all resources (manpower, equipment’s, materials, and facilities)
•Supervise the workshop.
•Follow up the maintenance plans (repair and preventive)
•Setting up priorities in recovery schedule with the maintenance manager.
•Make sure that the logistics dep. Work correctly according to the operation plan.
•Conduct budget plan and follow up the expenses.
•Plane and follow up special events such as (‘Eid, Hajj, Ramadan and summer season)
•Prepare monthly report for the project manager including the achievements, the amount of complaints, the operation needs and the governor level of satisfaction
•Conduct quarterly appraisal for the divisions head and revision the manager’s appraisal.
•Asset the Operation Director in all responsibilities.
•Responsible of all the operation activities.
•Establishing and implementing new plans for sweeping and waste collecting.
•Responsible of operation performance development.
•Determine and allocating the resources for each district.
•Ensure the proper maintenance for the equipment.
•Design and re-adjust all waste collecting and mechanical sweeping routs.
•Day to day communicates with Cairo governor representative.
•Monitor and analysis the complaints and penalties (customer & governor).
•Prepare monthly report for the Management using KPIs and Dashboards.
•Working closely with human resource Dep. to conduct succession plane and carrier pass plan
•Responsible for hosing waste collection in north Cairo
•Managing 5 district managers and 22 supervisors
•Managing 75 subcontractors
•Managing 2500 labors and 400 drivers
•Managing 270 vehicles
•Managing the budget and distributed between subcontractors
•Plane and follow up budget execution for each subcontractor
•Daily follow up the collection efficiency
•Calculate the financial income for each subcontractor according his performance.
•Attend and conduct waste reductions events and awareness campaign.
•Daily communicate with Cairo governor to discuss the performance of services and working to solve any problems
•Works with local NGOs and other stakeholders in order to establish recycle sites.
•Working to increase customer satisfaction through customer services division.
•Prepare monthly report for the board of directors including achievements, amount of complaints, the operation needs and the governor level of satisfaction.
•Responsible for 9 districts
•Managing 9 area managers, 77 supervisors, 220 drivers and 1650 labors
•Responsible for 60 compactors, 11 mechanical sweepers, 4 water tanks, 3 hook lefts, 4 bobcats and 12 open trucks
•Upgrade the city cleaning plans.
•Bins distribution plans according the needs
•Follow up the execution of the cleaning plans
•Quick response for any complaints
•Determine the budget for each district from the manpower and equipment
•Follow up the Governor complaints to reduce penalties (as per the operation dep. Targets).
•Follow up the customer’s complaints and process of solving the complaints.
•Analyze data to know the districts performance
•Responsible about the mechanical sweeper in all of Alexandria
•Conduct new circles routs for the mechanical sweeper
•Conduct new routes for collecting trucks
•Follow up trucks maintenance.
•Follow up the financial budget.
•Responsible for train all the managers, supervisors and workers
•Make the survey for all of Alexandria.
•Determine the number of bins for all zones.
•Determine the efficient collecting routes for each zone
•Determine the manpower for each zone
•Determine the number of trucks for each zone
•Determine the efficient mechanical sweeper routes for all of Alexandria
•Charge for starting operation in 5 zones out of 8.
•Manage 150 employees.
•Follow up trucks maintenance.
•Follow up the workers and the trucks to ensure the high quality of services.
•Daily communicate with the Governor representatives.
•Prepare weekly report for the operation director.
•Full responsibility of 100 drivers & about 100 vehicles.
•Work planning (daily routs, long term planning).
•Duties distribution on subordinates.
•Follow up daily schedule & solving all sudden problems (vehicles break downs, drivers absence, …..) To achieve daily work on time.
•Drivers follow up & evaluation.
•Vehicle maintenance plans follow up.
•Plans fulfillment according to Time schedule follow up.
•Targets & quality fulfillment follow up.
•Reporting to High management periodically (Monthly & Weekly work progress) Reports.
•Negotiations arrangements with clients through (regular meetings & correspondence & all possible communication channels).
•Follow up manpower administrative paper work.