Document Controller
Beijing Construction Engineering Group
Total years of experience :9 years, 11 Months
• Manages and enforces all aspects of document control functions through established work processes and procedures for paper and electronic document management in order to meet all objectives.
• Drafting and preparing correspondence, office memos, and letters; receiving and distributing letters from stakeholders.
• Coordinates document management activities with internal departments and clients.
• Ensures the quality of all drawings and documents prior to release in accordance with established document control procedures.
• Using EDMS, create and maintain documentation; receive, process, and control deliverable and non-deliverable documentation.
• Process, print, scan and distribute documentation received from the client, site, and contractors.
• Process and record requests for filing documentation received from third parties, including all supporting information, administrative and technical records.
• Preparing documents for meetings & processing phone calls, emails, incoming packages & deliveries.
• Maintaining documents log for letters & transmittals, as well as uploading documents to the server.
• Having hardcopies and soft copies of all documents and drawing hangers on hand for quick access.
• Submitting disciplined drawings such as mechanical, piping, electrical, and so on.
• Updated piping isometric drawings and submitted them to the engineering department.
• I worked for Olayan Descon as a QC document controller, reporting directly to the QC Manager.
• Assists the team with documents, RFIs, drawings, specifications, prints, scanning, and other project-related documents.
• Receiving Golden Weld and Tie-in Packages and distributing them as needed to the QC department, as well as keeping a systematically maintained Tie-in test package log for better record keeping.
• Sending documentation through the client's system for team review, responses, and approvals.
• Using the Aramco I-plant server to request a new As-Built drawing revision, upload drawings, and create a DCC list in the system. Accessing E-cabinet to upload letters, transmittals, TQs, Mom’s.
• Examining TAR, Restricted and Non-Restricted IDs, material gate passes, and vehicle sticker requests.
• Updating the weekly construction report for the Higher Management.
• Updating KPI reports for team members as SBOI, Near Miss, and Focus on a regular basis.
• Assisting SMPs in initiating requests, telephone lines, E-cabinet access, and so on.
• Initiating transient and Steineke housing requests for Saudi Aramco employees.
• Updating the department telephone book monthly for department access.
• maintaining ledgers and updating the office filing system for better records
• Create a daybook to record income and expense office transactions.
• Receiving, distributing, and submitting meeting minutes on a regular basis.
Regularly submitting Weekly Progress and Daily Progress reports for review and documentation.
• Updates are being made to the Transmittal Tracking File, Technical Document Register, and Log.
• Create and implement an efficient project-related document control system, including a database and hard copy filing system.
• Ensure that all document submissions adhere to the project's document formats and requirements.
• Keeping track of all correspondence, drawings, procedures, standards, specifications, shop drawings, purchase orders, datasheets, manuals, and so on, and generating internal transmittal for internal distribution.
• Coordination and control of engineering documentation, QC documentation (Inspection Records), suppliers, documentation, subcontractor documentation, and internal review approval of subcontractor documentation with client/contractor.
Responsibilities:
• Drafting and preparing correspondence, office memos, and letters; receiving and distributing letters from Client.
• Coordinates document management activities with internal departments and clients.
• Ensures the quality of all drawings and documents prior to release in accordance with established document control procedures.
• Using EDMS, create and maintain documentation; receive, process, and control deliverable and non-deliverable documentation.
• Process, print, scan and distribute documentation received from the client, contractors & Site.
Completed Master's Degree from correspondence
Completed Bachelor's degree.