Administrative Assistant
University of Calgary in Qatar
Total years of experience :10 years, 8 Months
• Providing administrative support to faculty members, coordinators and ADA office
• Responsible for preparing, coordinating and attending events such as CPD
• Responsible for collating data, preparing reports and documenting for CPD
• Organizing committee meetings, preparing agendas and sending reminders
• working on projects which improve processes.
• Responsible of managing large number of clients, ensuring positive portfolios.
• Managing campaigns, events, meetings, discussion panels and forums based on clients’ request.
• Managing company’s day-to-day finances, recording and archiving cash flow reports.
• Organizing and attending meetings on behalf of clients, proving feedback, minutes and proper handover.
• Responsible for admin and HR tasks for multinational clients, ensuring smooth run of their operations.
• Preparing professional letters of communication for the clients to official governmental institutes.
• Tracking office supplies and renegotiating new orders, cutting office supplies cost by 20%
• Managing a high-volume workload within a deadline-driven environment.
• Handling incoming and outgoing correspondence, including post, email, and faxes.
• Screening telephone calls and inquiries and direct them as appropriate.
• Researching and collecting options for the best pricing on hotels and flights.
• Maintaining clients’ calendars, planning and scheduling meetings.
• Proctored standardized tests weekly; test included ACT, SAT, …
• Interacted with students and their parents to discuss the college application process of
each Education City University and any relevant requirements.
• Helped with organizing events held by Outreach Department such as Discover Education City.
• Experienced working with different programs used for collecting data in research, read
interview transcripts and wrote a summary that highlighted specific research themes.
• Organized events for faculty, staff and their families such as Camel and/or Horse Riding.
• Provided customer service by answering client inquiries in an efficient manner.
• Wrote a report about Lusail Project and calculated the amount needed for a bank loan, reporting to and submitting results to the Manager.
• Promoted HCC Travel Agency through Social Media such as Facebook.
• Answered calls regarding flight bookings and booked several flights and packages for clients.
Graduated with distinction