Yaseen Mohammed

Job Description:

General Administrative Support: Provide day-to-day office support, including managing files, tracking deadlines, and preparing agendas for meetings
Calendar & Schedule Management: Effectively manage and prioritize the CEO’s calendar
Travel & Logistics Coordination: Organize all travel arrangements, including flights
Handle confidential information and maintain strict confidentiality
Coordinate communication between executives and other departments
On a daily basis handle and prioritize all outgoing or incoming correspondence letters
Assist in preparation of reports, presentations
Receive and screen phone calls and redirect them when appropriate
Receive contracts and project plans from sub-contractors and process them with Legal department
Maintain Database for incoming & outgoing invoices and documents
Follow-up & process Project contracts with legal and other departments
Receive invoices & documents from project site and process to finance
Arrange presentation and check other media & Internet equipment’s for meeting room
Maintain office supply store and routine check-ups for printers & stationery
Sort and distribute incoming correspondence letters and faxes
Maintain archive files and retrieve corporate documents records and reports
Coordinate with IT service desk to get a User ID and PC support for new and existing employees
Teamwork for tender & contracts submission for Ministry’s
Arrange Rental car and Meet & Assist for visitors from other countries.
Scheduling the Interviews for the short listed candidates’ local and International
Printing & manual spiral comb bookbinding for presentation
Assist other staff with their needs
And other Miscellanies jobs request by line manager.
Arrange Arabic letters for English translation for non-Arabic managers
Follow-up as per given work by department managers & director
Coordinating between the operations department and marketing department.
Follow up on Remittance inquiries with corresponding banks.
Responsible for Filing and Document Control.
Communicating on behalf of Marketing Department.
Replying to telephonic and electronic queries.
Preparing MIS monthly and consolidated MIS on yearly basis.
Amendment Letters and Reports as per the instructions from the Management.
Coordinating for Govt. Relations and Attestations.
Maintaining store for marketing materials.
Managing the Sales Executives team.
Preparing report in People Soft software and ERP for reimbursement expenditures done by Executive Director on a Business trip
Attending Customer Queries and Responding
Worked in a Showroom as a salesman in Jeddah for two years
Achieving the Sales Targets set by the Company
Preparing Daily, Weekly, Monthly & Yearly Sales Reports
Yearly inventory arrangements.
Contacting and communicating with Customers.
Working in a technical department as a counter sales & customer service.
Preparing BOQ quotation
Checking BOQ package and Drawings and Artworks
Filling pre-qualification forms and check list for clients

STRENGTH:

• Executive Assistance • Office Administration • Calendar Management • Travel Coordination • Document Controller • Correspondence Handling • Tender & Contract Support • BOQ Preparation • MIS Reporting • SAP • PeopleSoft • ERP Systems • MS Office (Advanced) •Operating Printers & Fax Machine • Online Tools AI & Web Browsing • Developing strong office skills • Multitasking and Confidentiality

• Travel & Logistics Coordination: Organize alltravel arrangements and flights.
• Handle confidential information and maintain strictconfidentiality.
• Stakeholder Liaison: Acting as the primary point of contact for internal teams,
clients, andvendors.
• On a daily basis, handle and prioritize all outgoing and incoming correspondence
letters.
• Assistinthe preparation ofreports and presentations.
• Receive and screen phone calls and redirectthem when appropriate.
• Office Operations: Maintain &purchase office supply, store, and routine check-ups
forprinters &Stationery
• Coordinate withthe IT service deskto geta User ID and PC supportfornewand
existing employees.
• Follow-up as pergiven workbydepartmentmanagers & Director.
• Prepare reports, presentations, reimbursementclaims, and MIS summaries.
• Arrangethe Rental carand Meet&Assistforvisitors from other countries.
• Coordinatingfor Govt. Relations and attestations.
• Preparing report in People-Soft software, and ERP for reimbursement
expenditures done by Executive Director on a Business trip.
• Advanced proficiencyin MicrosoftOffice Suite (Word, Excel, PowerPoint, Outlook)
• Multitaskingandproblem-solvingabilities
• Strongwritten andverbal communication skills
 Document Controller:
• Document Management: Organizing digital and paper filing systems, often using
cloud-based platforms like SharePoint
• Receive contracts and project plans from sub-contractors and process them with
Legal department
• Teamworkfortender&contracts submission for Ministrys
• Maintain Database forincoming&outgoinginvoices and documents
• Follow-up &process Projectcontracts with legal and other departments
• Receive invoices & documents from project site and process to finance
• Arrange presentation and check other media & Internet equipment for meeting
room
• Sort and distribute incoming correspondence letters and faxes
• Maintain archive files and retrieve corporate document records and reports
• Responsible for Filing vendor registration and upload Documents SAP site
• Preparing BOQ quotation
• Checking BOQ package and Drawings and Artworks
• Filling the pre-qualification forms and checklist for clients
 Miscellaneous Task:
• Scheduling the Interviews for the short listed candidates local and International
• Printing & manual spiral comb bookbinding for presentation
• Assist other staffwith their needs
• And other miscellaneous jobs requested by the line manager.
• Arrange Arabic letters for English translation for non-Arabic managers
• Coordinating between the operations department and marketing department
• Follow up on Remittance inquiries with corresponding Banks.
• Communicating on behalf of Marketing Department
• Amendment Letters and Reports as per the instructions from the Management
• Maintaining store for marketing materials
• Managing the Sales Executives team
• Attending customer Queries and Responding
• Worked in a Showroom as a salesman in Jeddah for two years
• Achieving the Sales Targets set by the Company
• Preparing Daily, Weekly, Monthly & Yearly Sales Reports
• Yearly inventory arrangements
• Contacting and communicating with Customers
• Working in a technical department as a counter sales & customer service

• Served as the primary executive assistant to the CEO, managing all schedules,
communications, and reports.
• Improved documentation processes by digitizing archives and enhancing retrieval
efficiency.
• Supported senior management with contracts, proposals, and confidential
reporting.