Secretary to GM and Administration
Saudi Bell Group Co (IT & Physical Security)
Total years of experience :13 years, 7 Months
Maintain agenda and calendar meetings according to the executive’s managers
Receive and screen phone calls and redirect them when appropriate
Receive contracts and project plans from sub-contractors and process them with the legal department
Maintain Database for incoming & outgoing invoices and documents
Preparing BOQ quotation
Checking BOQ package and Drawings and Artwork
Filling pre-qualification forms and check list for clients
Handle confidential documents ensuring they remain secure
Follow-up & process Project contracts with legal and other departments
Receive invoices & documents from the project site and process to finance
Arrange presentation and check other media & Internet equipment’s for meeting room
Coordinate with Sales & Solution internal and external company’s
Maintain office supply store and routine check-ups for printers & stationery
Sort and distribute incoming correspondence letters and faxes
Maintain archive files and retrieve corporate documents records and reports
Coordinate with IT service desk to get a User ID and PC support for new and existing employees
Teamwork for tender & contracts submission for Ministry’s
Coordinate with HR for new recruitment
Arrange Rental car and Meet & Assist for visitors from other countries.
Scheduling the Interviews for the short listed candidates’ local and International
Printing & manual spiral comb bookbinding for presentation
Assist other staff with their needs
And other Miscellanies jobs requested by line manager.
Arrange Arabic letters for English translation for non-Arabic managers
Remittance inquiries
Coordinate with the maintenance and implementation team
Follow-up as per given work by department managers & director
On a daily basis handle and prioritize all outgoing or incoming correspondence letters
Coordinate with maintenance and implementation team
Coordinating between the operations department and marketing department.
Job Description:
according to the executive’s managers
them when appropriate
Handle confidential documents ensuring they remain secure
Follow-up & process Project contracts with legal and other departments
Receive invoices & documents from project site and process to finance
Arrange presentation and check other media & Internet equipment’s for meeting room
Coordinate with Sales & Solution internal and external company’s
Maintain office supply store and routine checkup for printers & stationary
Sort and distribute incoming correspondence letters and faxes
Maintain archive file and retrieve corporate documents records and reports
Coordinate with IT service desk to get a User ID and PC support for new and existing employees
Teamwork for tender & contracts submission for Ministry’s
Coordinate with HR for new recruitment
Arrange Rental car and Meet & Assist for visitors from other countries.
Scheduling the Interviews for the shortlisted candidates’ local and International
Printing & manual spiral comb bookbinding for presentation
Assist other staff with their needs
And other Miscellanies jobs request by line manager.
Work Experience:
Job Description:
Maintain Director Office & Calendar meetings according to his request
On daily basis send & receive communication letters for Ministry’s
Arrange Arabic letters for English translation for expatriates managers
Maintain office supply store and routine checkup for printers & stationary
Sort and distribute incoming correspondence letters and faxes
Maintain archive file and retrieve corporate documents records and reports
Coordinate with IT service desk to get User ID and PC support for new and existing employees
Follow-up as per given work by department managers & director
Team work for tender & contracts submission for Ministry’s
Work Experience:
Working with Tadawul (Saudi Stock Exchange) as a secretary to Director & administration officer from 2011 to present.
Job Description:
Arrange meeting & event with other investment Banks CEO’s
Coordinate with HR for new recruitments.
Coordinate with IT service desk to get User ID and desk for user.
Coordinate with Admin to setup desk for user and other needs.
Preparing report & records.
Prepare Power point presentation for the meetings.
Arrange Tickets and International Hotel Reservation.
Applying for the visa’s for different countries.
Scheduling the Interviews for the selected candidate’s local and International.
Applying on behalf of the Director for different conferences and training programs held abroad.
Coordinating with Embassy’s and travel agents.
Follow-up as per given work by Executive Director.
Preparing report in People Soft software and ERP for reimbursement expenditures done by Executive Director on Business trip.
Arrange Rental car and Meet & Assist for visitors from other countries.
Scheduling the staff training’s program and make sure they don’t miss.
Printing & manual spiral book binding for presentation (proposal).
Assist to other staff for there needs.
Worked with SABB (Saudi British Bank) in IT Department as a admin secretary and assist to “CIO” Secretary and other “Sr. Executive Managers. From 2008.
Job Description:
Replying to telephonic and electronic queries for CIO.
Handling the KPI report for call center agents.
Responsible for Filing and Document Control (Confidential letter’s).
Arranging for Tickets and Hotel Reservation.
Maintaining the records for project, department wise and individual wise.
Assist the project team 170 staff for their needs.
Coordinating with the different departments.
Coordinating with consultancy for HR matters for the staff.
Communicating with HR and updating personal Data/Details for staff.
Arrange meetings with Sr. Executive Managers.
Handling the head counts for the department over all.
Arrange Hotel accommodation, Transportation, Meet & Assist for visitors for VIP’s from other countries.
Follow up for new invoices and Agreements for production and projects.
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