Administrative Assistant
Alstom Grid
Total years of experience :14 years, 2 Months
• Maintaining coordination between the department / person and the rest of the office.
• Answering to verbal and written requests.
• Coordinating the tasks assigned to a certain project.
•Headhunting candidates from different industries to meet the client’s requirement of open vacancies.
•Marketing and selling our search services to several institutions around the Gulf & MENA region.
• Negotiate prices with suppliers, in order to reach the best price, delivery time, quality and payment term; then prepare detailed quotations comparison reports.
• Contact and follow up with suppliers in order to deliver samples based on the approved specifications and lead time.
• Send item specifications to be revised technically by Quality Control/Project Manager (if needed).
• Receive purchase requisitions with all related items (ex: raw materials, machines, spare parts, etc…).
• Create purchase order for requested items; manage their approval process and follow-up with suppliers as well as logistics department until goods arrive in-house.
• Contact all foreign suppliers in order to schedule, expedite deliveries and resolve shortages, missed or late deliveries, and other problems.
• Lead finance and logistics staff in resolving reception and invoice discrepancies.
• Working on the Supply Chain Module in the ERP System and perform all related tasks, such as creating POs, printing reports, etc…
• Maintain and review computerized and manual records of items purchased, costs, deliveries, product performance and inventories.
• Update on regular basis each supplier’s data sheet and ensure that all new suppliers are added with all contact details in the system.
• Periodically evaluate suppliers on the basis of price, service support and reliability, in order to reach the best performance.
• Attend meetings and keep on track with the latest decisions taken by the Board Managers.