Zayna AbdelKhalek

• Directly supported the CEO and COO on multiple projects across KSA, London, and Cairo
• Managed extensive diaries across multiple time zones for diferent teams, ensuring principals time was optimized for maximum results.
• Acted as gatekeeper for C-suite by creating weekly reports on project progress from all teams
• across the business.
• Created agendas for all meetings and took precise minutes to ensure productivity and goal achievement.
• Oversaw all areas of ofice management, including stock management, equipment provision,
• contract management, and guest reception.
• Played a critical role in driving project success by overseeing resource allocation and stakeholder engagement across the UK, Cairo, and KSA.
• Anticipated and addressed potential issues, enabling seamless
operations and contributing to overall strategic goals.
• Took care of all personal afairs for the CEO when in the UK
• Managing the property of the CEO when in residence in London
• Coordinating all travel for him and his family - the entailed multi destination international travel, arranging accommodation and transfers.
• Facilitating all immigration paperwork required, coordinating with diferent embassies and consulates to issue correct visas for diferent destinations.

• Planned and booked holidays end-to-end, including travel, transportation, accommodation, and childrens activities
• Documented household inventory and created a comprehensive house manual with all necessary maintenance contact details
• Interviewed and hired new staf, including gardeners, contractors, housekeepers, and nannies
• Managed a multimillion-pound extension project and full house refurbishment
• Coordinated all personal and business travel, including first-class
flights, transfers, hotels, and holiday homes.
• Managed all medical appointments and records for family members
• Handled all household administration, including utility bills, insurances, and car documentation
• Sourced unique and luxury gifts, staying up to date on new events, restaurants, and activities in London
• Arranged large personal events for over 100 guests, including childrens parties, summer events and business dinners.
• Managed and insured HNW items including jewelry, art and watches.
• Created an eficient system for packing and traveling, facilitating easy identification of outfits for principal.

• Managed household stock and inventory, ensuring suficient
supplies within budget constraints
• Handled all family expenses and administration, including bill
payments and household management
• Arranged annual events, including birthday parties, estate BBQs, and dinner parties
• Coordinated end-to-end travel for family holidays and business trips
• Managed all household staf, maintaining high standards
• Took on traveling PA role, relocating with the family to Scotland and Antigua during lockdown
• Managed guest database and booking system/invoicing for holiday home rentals
• Assisted with hiring new staf, including social media managers, maintenance team, housekeeping, and nanny
• Worked on the full refurb on a 28, 000-acre estate in Scotland -
refurbishment of over 6 properties and a boathouse creating wedding venue.
• Managed all diferent construction teams including builders, electricians and plumbers
• Interviewed and hired new estate staf and managed them in the interim of hiring an estate manager.

• Developed positive relationships with students, resulting in improved learning outcomes
• Created engaging learning environments, enhancing student
experiences

• Collaborated with admin teams, human resources, and finance
department on special projects
• Scheduled Board of Directors meetings, assisting with meeting materials, resources, and agendas
• Performed ad-hoc personal errands, fulfilling varied support functions

• Managed a portfolio of 15 units generating £100, 000 in annual revenue
• Collected over £10, 000+ in monthly rent payments with zero errors
• Liaised with contractors to resolve property maintenance issues
promptly