Deputy Human Resource Manager
Gulf Earth Moving WLL
Total years of experience :12 years, 10 Months
• Serve key role in accounting and team development on global projects that include large earthmoving, rock excavation, aggregate crushing, coastal protection, soil compaction, and heavy lifting services.
• Assess operations and identify requirements to support international projects that include candidate sourcing, interviewing, and liaising among recruitment agencies to develop top-performing, cross-functional teams.
• Work closely with the HR Manager in development and implementing HR policies and procedures that foster a safe and cohesive work environment.
• Lead and direct Employee Deployment to various projects throughout disparate countries, securing Visa and other employee documentation as needed in keeping with client and host country requirements.
• Resolve issues associated with eligibility to work, immigration, and travel issues to ensure that HR processes comply with legislative mandates and changes.
• Serve as key contact on recruitment and selection, working patterns, employment contracts, reward and recognitions, issue resolutions, and HR management information.
• Collaborate with the Project Team and clients of Qatar, Kuwait, UAE, Maldives, India, Iraq and Oman for manpower planning, requirements and HR Assistance, ensuring tactful and professional engagements in keeping with cultural differences.
• Foster positive employee relations through timely preparation of monthly compensation and benefits (payroll) for different entities within the EMW Group.
• Contribute to strategizing HR planning relating to immediate and long-term staffing needs.
• Optimize team performance through coaching and developing HR Administrators and Drivers to provide career opportunities and identify succession opportunities.
• Ensure smooth and ongoing operations through auditing for company accreditations and certifications with committee auditors, the project client, and ISO.
• Contribute to department trainings and meetings, as well as manpower costing for tender and bid proposals; trained employees on use of electronic and mobile banking system.
• Reduced manpower recruitment costs by reducing company dependency on external recruiters.
• Fostered a positive and motivating work environment by securing 20 computers for employee use to connect with their families through the Better Connections Program of the Qatar Ministry of Transport and Communications.
• Represented company at recruiting fairs and other public networking opportunities to drive brand awareness and position opportunities to attract top talent.
• Worked closely with line managers to develop and public job descriptions that attract appropriate talent and deliver clear understanding of position requirements and expectations.
• Proactively strategized manpower overview and planning to ensure appropriate levels of staffing to meet project requirements.
• Prepared letters of appointment to introduce employees to company policies and procedures impacting travel, accommodations, dining, and working hours.
• Effectively communicated and ensured adherence to recruitment policies, procedures, and techniques.
• Timely prepared documents for Overseas Labour Supplier accreditation, working with PRO for government permits and labour requirements.
• Protected stakeholder interests by reviewing and resolving discrepancies of invoices from manpower suppliers.
• Confirmed validity and expiry of employee documents, including passports, Visas, RP, DL, third-party Certifications, and Evaluations.
• Led and directed a team of 3 HR administrators to ensure smooth and appropriate department operations.
• Owned accountability for timely preparation of payroll, leave pay, notice pay, and end-of-service benefits.
• Coordinated lift boat services to oil and gas companies transporting and maintaining offshore rigs, directing accounts payable, accounts receivable, procurement, tender, and bid preparations; value-add expertise included front- and back-off administration.
• Delivered full-scope accounting operations that included purchase order preparation, invoice processing, cheque preparation and forwarding, monitoring the flow of PO and invoice approvals, updating disbursements logs for capital expenditures, preparing and submitting sales invoices, and preparing the monthly revenue report for leadership review.
• Worked closely with clients to secure payment, assisting in resolving issues in a timely, tactful, and appropriate manner.
• Prepared service tickets to document services rendered for sales invoice preparation.
• Managed petty cash accounting and disbursements and maintained the cheque registry in keeping with best practices and stakeholder expectations.
• Coordinated with Vessel Captains to gather and manage information for reports and requisitions.
• Delivered full-scope project accounting that included petty cash management, payroll preparation, leave and end-of-service settlement tracking, invoice approval processing, cheque payments, cash and bank transfers, and journal entries in accordance with GAAP standards.
• Prepared monthly accruals, and reconciled debtor and creditor accounts to present an up-to-date financial picture for leadership.
• Supported tax positions by updating depreciation tables as and when appropriate.
Certificate in Business English