Administrative Assistant
Hospitality Center LLC
مجموع سنوات الخبرة :33 years, 9 أشهر
Administrative Assistant
Procurement Agent
Sales Coordinator
Customer Service Agent
Duties and Responsibilities:
- Assisting the Sales Department in the preparation of purchase orders to various Local and International suppliers
- Attending Hotel Clients and coordinates with them regarding the materials they need
- Coordinates with LogisticDepartment for the deliveries of Hotel Supplies and Equipment to various clients
- Making Quotations and Submittals on various inquiries from clients
- Invoicing of various purchase orders from clients
- Updating / Reporting / Checking delivery status of items based on the purchase orders of the clients
- Making deductions of the stocks in the computer system
- Making Yearly Inventory Reports on Various Hotel Supplies in the warehouse
- Accepting payments and issuing receipts to clients.
- Filing documents involving Hotel Supplies and Equipment transactions
- Verifies the availability of materials in the warehouse.
- Receiving / Checking Incoming Proforma Invoice, Request For Quotations and Materials from International Suppliers.
- Preparing Purchase Orders to Various Local and International Suppliers
- Preparing Sales / Proforma / Delivery Invoices to various Hotel Clients.
- Attending Inquiries from Phone calls of various local and international clients.
- Performs Accounting and Auditing works when needed
- Overall assistance to all levels of Management as HR & Administrative Staff
Duties and Responsibilities:
- Assisting the Sales Department in the preparation of purchase orders to various Local and International suppliers
- Attending Hotel Clients and coordinates with them regarding the materials they need
- Coordinates with LogisticDepartment for the deliveries of Hotel Supplies and Equipment to various clients
- Making Quotations and Submittals on various inquiries from clients
- Invoicing of various purchase orders from clients
- Updating / Reporting / Checking delivery status of items based on the purchase orders of the clients
- Making deductions of the stocks in the computer system
- Making Yearly Inventory Reports on Various Hotel Supplies in the warehouse
- Accepting payments and issuing receipts to clients.
- Filing documents involving Hotel Supplies and Equipment transactions
- Verifies the availability of materials in the warehouse.
- Receiving / Checking Incoming Proforma Invoice, Request For Quotations and Materials from International Suppliers.
- Preparing Purchase Orders to Various Local and International Suppliers
- Preparing Sales / Proforma / Delivery Invoices to various Hotel Clients.
- Attending Inquiries from Phone calls of various local and international clients.
- Performs Accounting and Auditing works when needed
- Overall assistance to all levels of Management as HR & Administrative Staff
Administrative Assistant to the Business Development Department
Duties and Responsibilities:
- Overall assistance to the Business Development Department
- Performs Accounting and Auditing works when needed
- Overall assistance to all levels of Management as HR & Administrative Staff
- Overall assistance to Engineering, Bidding and Estimation Department
- Updating various documents like:
Company’s Organizational Charts
Company Employee’s Job Descriptions
Company’s Profile, Catalog, Brochures
Company’s Marketing Presentation through Powerpoint
Updating of Daily Manpower of the Company when needed for technical requirements for the projects.
Health, Safety & Environmental (HSE) Policy Manual
Construction Site Safety Plan
I. EMPLOYMENT RECORD: July 26, 2010 to July 26, 2012 (2 Years Contract): Al Saadeh Trading Establishment
Position: Assistant Sales Coordinator Bldg. No. 05 - Hilal Bin Mahfouth St.
Customer Service Representative Malaz District, Riyadh
Male Secretary Kingdom of Saudi Arabia
Warehouse Stock Inventory Clerk
PRODUCTS HANDLED: Fire Fighting Materials: (Valves, Sprinklers, Switches Fittings)
- Gruvlok Fittings - Anvil - Mueller - Tyco
- Claval - Fire End Croker - Giacomini - AGF / Potter-Rhoemer
- Reliable - Valmatic - Amerex - Grinnell's Materials
- Greenheck Fans - Kinetics - Carmon - Mars
- RapidDrop - Tecresa
Duties and Responsibilities: - Assisting the Sales Coordinator in the preparation of purchase orders to various Local and International suppliers
- Attending clients and coordinates with them regarding the materials they need
- Coordinates with Sales Engineers for the deliveries of firefighting equipments to various clients.
- Making Quotations and Submittals on various inquiries from clients
- Invoicing of various purchase orders from clients
- Updating / Reporting / Checking delivery status of items based on the purchase orders of the clients
- Making deductions of the stocks in the computer system
- Making Yearly Inventory Reports on firefighting equipments in the warehouse
- Accepting payments and issuing receipts to clients.
- Filing documents involving firefighting equipments transactions
- Verifies the availability of firefighting equipments/materials in the warehouse.
- Receiving / Checking Incoming Equipments and Materials from International Suppliers at the Warehouse
- Prepares Commercial Invoice for the Incoming Shipments from Suppliers
- Attending Inquiries from Phone calls of various local clients.
September 15, 2008 to May 31, 2010: Lipa Bank Incorporated (A Rural Bank)
Position: Administrative Staff No 65 T. M. Kalaw Street, Lipa City Batangas
Accounting Staff Tel. No. 756-2411 / 7566912 / 7566911
Duties and Responsibilities: Internal Auditor
- Bookkeeping
- Updating various Subsidiary Ledgers
- Posting Bank's Daily Transaction
- Prepare schedule of deductions of employees for payroll like SSS, Pag-Ibig and Medical Insurance
- Prepare various month-end reports
- Prepare computation on daily loan release of the bank
- Overall assistance to all levels of management as Administrative Staff.
August 01, 2005 to August 31, 2008: Philippine General Merchandising Corporation
Position: Internal Auditor Silver Swan Manufacturing Co., Inc.
No. 76 Calbayog cor. Libertad Streets
Mandaluyong City
531-7462 local 124
Duties and Responsibilities: Internal Auditor
- Overall assistance to all levels of management
- Field Audit of Salesmen and Warehousemen's Accountabilities nationwide.
- Confirmation of Customer's Accounts Receivables
- Checking of various Time Records of Merchandisers assigned on different Malls, Supermarkets nationwide.
- Office Audit - Expense Reports, Petty Cash Vouchers, Collections, Incentives,
- Office Audit - Vacation Leave, Sick Leave, Time Records
Trucking / Shipping Charges and Other Payables Control and Filing.
- Auditing of various Payroll of Agencies who handled Various Merchandisers of the Company nationwide.
- Conduct Semi-Annual Inventories at the Factory of Silver Swan Mftg. Co. /Audit of
Warehouse's Finished Goods/Raw/Packaging Materials
November 04, 2003 to July 05, 2005: VonKel Macken Marketing Corporation
External Service Provider of Bankard
Head Office: No. 22-C & E, K 9th St., West
Kamias, Q.C
Duties and Responsibilities: Administrative Assistant / Team Head / Tele-Sales Consultant /
- performs the functions of a telemarketing, handling various customer's complaints
- provide qualitative and quantitative information to both internal and external customers
- provide feedbacks to company's changing needs, assisting tele-sales consultants
- performing credit investigation to various credit cards applicants
- providing various daily, weekly and monthly performance evaluation reports of TSC's
- assisting various credit cards applicants in their applications
- checked, verified various documents/requirements submitted by various credit card applicants
- balance all of customers activities at the same time provide feedback to management about customers changing needs
April 2000 to October 2003: Self Employed
RBD Store & General Merchandise Co-Owner / Manager
Lipa City, Batangas
March 07, 1996 to: March 15, 2000 Keppel Bank, GE Savings Bank Lipa Branch
C. M. Recto Avenue, Lipa City
Batangas 4217
Duties and Responsibilities: Checking / Savings Account / LOAN / Accounting Bookkeeper
- preparing reports on Ordinary/Special Saving/Demand/Time Deposits
- preparing reports on Jewelry/Real Estate Loan
- balancing and posting of Bank's daily transactions
- preparing and balancing various month-end Accounting reports to the Accounting Department
- responsible for the inventories and purchase of various office supplies/equipments of the bank
- assisting clients in opening their safety deposits boxes
Customer Service Representative / New Accounts Clerk
- provide quality, responsive and creative services to external customers
- balance all of customers activities at the same time provide feedback to management about customers changing needs
- handling customer's complaints
- assisting customer in filing various applications with the bank
- assisting various visa card holders on their problems
- providing information to customer on how to handle checking accounts, as well as instructing to various credit card holders on proper use of their cards
- providing goodwill to clients
- assistance secretary to the Branch Manager
Distributing/Clearing Clerk
- posting various inward and outward checks deposited by clients with the bank
- insuring correctness of checks deposited by clients
- doing some client call with regards to their incoming checks presented in the bank
- preparing month-end reports on inward and outward checks
Teller
- receiving deposits and withdrawals from clients
- preparing reports on Ordinary/Special Saving/Demand/Time Deposits
- balancing and posting of Bank's daily transactions
Marketing Assistant
- assisting the Branch Manager in soliciting depositors
- providing client calls
- analyzing / processing various loan documents presented by clients with the bank
January 1990 to March 1996: Vel Agri Business Corporation
BL Farms
Semaña-Luna Drilling & Const., Company
C.M. Recto Avenue, Lipa City
Duties and Responsibilities: Liaison Officer/Bookkeeper: - processing of the Company's business permits and documents
- dealing with bank's officials with regards to loans
- dealing with government people/officials when working with permits and - other required papers
- recording/encoding of Company's various business transactions
Computer Encoder: - More on encoding of Company's business/financial transactions and quotations
Course Bachelor of Science in Commerce 1988-1993 Major in Accounting
High School: Inosluban-Maraouy National 1982-1986 High School Lipa City College: Lipa City Colleges Lipa City
