Data Management officer
GIZ
Total years of experience :11 years, 2 Months
Responsibilities
Working on Data Management System under directions of the Component Manager of the Data management unit.
Training of data clerks in using the data entry tool
Training project officers in using the data monitor tool
Supporting the installation and troubleshooting of the network needed to run the system
Supporting in troubleshooting the system of any partner
Tasks
1. Working on Data Management System:
• reviews all data every day from all partners
• coordinates with project officers and data clerks
• generates payrolls from the system
• generates statistics and reports weekly or even daily.
• interprets and analyses statistical reports according to project indicators.
• develops user manuals for data clerks and other related staff.
• supports developing Standard Operating Procedure (SOP) as needed.
2. Training tasks related to the Data Management System:
• trains data clerks in using the data entry tool
• trains project officers in using the data monitor tool
3. Technical Support and Troubleshooting of Data Management System:
The position holder
• supports installing and troubleshooting network needed to run the system
• Sends requests from projects regarding changes in the data management system to component manager of unit
• supports in troubleshooting the system of any partner
4. Other Duties/Additional Tasks
• additional tasks to be defined
• abiding to the GIZ data confidentiality rules and regulations
performs other relevant tasks upon the request of direct superior or component manager of the unit that are not explicitly cited in the job description
regularly checks the changes in GIZ Orientation and Regulations Tool (O+R) in relation to field of work
represents the interest of the GIZ and always acts on its behalf
traveling to the project’s sites all over Jordan
1. End-to-End design and implementation of Information Management Strategy for the AME department and support project managers in developing the Information Management Strategy within their projects:
1.1. Work with Senior AME officer to:
1.1.1. Understand reporting needs and optimize the steps from data collection to report creation
1.1.2. Brainstorm and develop additional reports
1.2. Continually review measures of impact and statistical components of information management and reporting
2. Data Collection Planning and Management:
2.1. Train the AME monitor and data collectors on the tools prior data collection.
2.2. Pilot the tools developed prior the data collection.
2.3. Double check the data collected after the pilot phase to update the tools.
2.4. Developing and updating ODK forms.
2.5. Keeping ODK training material up to date.
2.6. Build ad-hoc assessments for all programs as needed
2.7. Cleaning and Standardizing Data
2.8. Build yearly KAP survey for ODK
2.9. Develop ToRs and Tools for the monitoring and evaluation activities in the camp and other bases.
3. Data Analysis, Visualization, and Reporting:
3.1. Building Automated analytic systems for regular reporting such as the UNICEF report
3.2. Data cleaning, translation and analysis for all activities under the AME department with the support for the data collection and data entry when needed.
3.3. Create a user-friendly Structured Query Language (SQL) environment for the Senior Area AME Officer and project managers to easily access data summaries and create reports
3.4. Contribute information visuals to internal and external reporting.
3.5. Using QGIS to publish GPoint on Maps.
4. Reporting
4.1.1. Write comprehensive and qualitative reports from analyzed data.
4.2. Ad-Hoc Report Requests
4.2.1. Creating reports, databases, or analyses as per request of the AME department of the base based on any databases
5. Communication & Training:
5.1. Regular team communication and contribution.
5.2. Internal and external capacity building on information management.
5.3. Translating digitized programmed data from Arabic to English or English to Arabic. (especially Focal Group Discussions - FGDs)
6. Supervision and management:
6.1. Supervise MIS Officer and subsequently be responsible for data entry activities performed by these staff
6.2. Supervise Data Collection behavior and practices in the SM, SWM, R&M & SM teams and WS if need be
7. Server Maintenance, Data Protection, and Database Management:
7.1. Developing, updating and maintaining the following databases:
7.2. Increasing ease of access to the above databases through internet based solutions (ie. Google Sheets), and centralized large datasets in appropriate database software (eg. Access, MySQL, etc)
7.3. Implementing beneficiary data protection protocols and preparing relevant training.
7.4. Manage user accounts through centralized server.
7.5. Creating and Maintaining the Central ODK Server using Google App Engine and Developers Console
Under the supervision of the Hygiene Promotion and Community Mobilization Program Manager, the Senior Data Entry Officer is responsible for ensuring that the hygiene promotion and community mobilization teams have accurate data records in soft copy. S/he is responsible for preparing reports for team managers, the project development department and donors describing the work of the team. S/he will also be responsible for transferring paper forms to electronic data collection system such as ODK and ensuring that data is being captured systematically via such systems. The Senior Data Entry Officer will also be asked to do some basic data analysis and report on trends in data over time.
1. Training the teams.
2. Scheduling the tasks.
3. Data Analysis.
4. Reporting to the manager.
5. Research to solve technical issues.
6. Organizing attendance sheet and agreement for Hygiene Promotion Program and Community Mobilization Project.
7. Following up vacation, sick leave and Overtime pay.
8. Helping in employment process.
9. Prepare payment how many hours are worked(cash for work ) for finance department.
10. Prepare payment for WASH Committee (Community Mobilization) coordinate with finance department.
- Attendance Records, collect and record attendance from the team manager, Track leave and sick balance, prepare time sheet for finance for .
- Transition team data collection from paper to electronic capture.
- Analyzing Data to prepare report for Program Manager.
- Prepare daily weekly monthly reporting to Hygiene Promotion and Community mobilization.
- I build KAP survey on ODK XML Form for Zaatari Camp
- I building Server by use app engine (Google App)
Data Entry Operator
Under the supervision of Hygiene Promotion Manager, the Data Entry is responsible for accurate and efficient data base from the data collected from the field activities. The Data Entry supports the Hygiene Promotion Manager in data collection, data monitoring, supporting Hygiene Promotion team in terms of delivering high quality outputs. The Data Entry is also responsible for a good organization of the archives and the correct data reporting of the project achievement.
FUNCTIONS
1.Data processing and management:
•To enter all data and figures as needed in a consistent, accurate and efficient manner
•To provide Hygiene Promotion units with data outputs upon request
•To develop and maintain up to date databases as required
•To collect all documents needed for the databases and enter each beneficiary into project database
2.Project support:
•To support with data entry as required
•To support with data analysis and reporting when called upon
•To support with surveying of beneficiaries and others when needed
•To process data and information from field - in particular ensure quality, consistency, accuracy, truthfulness, comprehensiveness of all distribution data
•To prepare all other report upon request by the Hygiene Promotion Manager
•To check the beneficiaries information’s on UNHCR(RAIS)
•Provide any support for the good functioning of ACTED whenever requested by ACTED management
3.Filling:
•To ensure the up to date files are maintained
•To perform accurate filling of all processed documents, monthly consolidated filling of key project documents in his/her area office
4.Reporting / communication
•Communicates with the Hygiene Promotion Manager and relevant staff for any difficulty linked to his/ her tasks, to ACTED intervention or to security situation and proposes possible solutions
•Respects ACTED security procedures and ensures these procedures are set-up and respected in the site by all ACTED staff members
•Communicates with local authorities, UN agencies, NGOs and CBOs working in the site according to ACTED policies
Hygiene Promotion
- Access to the local community to deliver messages related to health care
-Distribution of any materials related to hygiene
I studied Management Information system from Al Hussein Ben Abdullah for information technology IT
I studied IT Sector