Executive Assistant/ CEO Office
Al Rajhi Bank
Total years of experience :17 years, 10 Months
• Manage daily and weekly schedule of the CEO.
• Maintain daily email correspondence with clients, suppliers, vendors and others.
• Follow up on regular personnel issues (Iqama renewals, Job offers, etc…).
• Manage the daily activities of Office Staff.
• Help in preparation and printing of documents (pre-qualification, company profile).
• Help Finance with documentation, etc…
• Handling Warehouse Team for material delivery and Inventory Control.
• As part of the CEO Office, we support the whole team to solve critical issues, decides as quickly as possible and provides the most effective way to solve critical issues and get the job well done.
RTC Head Office Riyadh
Executive Secretary
Operation and Admin Support Personnel
• Assist the Executive Manager for schedules, reminders, letters, emails, and reports in general.
• Front Desk Officer.
• Making Offers (Cost Sheet and Selling Sheet) for all New Project Invitation for bidding.
• Checking and finalizing of Offers for submission to the client.
• Final checking of all Project Invoices for submission to our client.
• Organizing of all the Material submittal documents for Clients approval.
• Assist all the Projects in all kinds of documentation, processing and correspondence.
• Update and maintain all the projects files.
• In-charge of Administration ticketing for personnel’s vacation and travels.
• In charge of Personnel Vacation Status Reports.
Princess Noura University Project Riyadh
Ministry of Finance Project Riyadh
Engineering Support / Secretary / Document Controller
• Registering of internal and external documents.
• Prepares Material Submittals for Consultant approval.
• Using Filezilla and OgerFDI, uploading and downloading of project updates.
• Prepares calculations, documentation, attachments (MIRs, RFIs) for monthly Progress Reports.
• Prepares Weekly Report for MEP weekly meeting.
• Maintenance of controlled documents registered.
• Ensuring that drawing transmittals/ Material Submittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Manage the document review process, Internal and External.
• Archiving data for historical purposes.
• Emails and reminds all Managers for their daily schedule and important task.
• Reporting to Project Management for all daily received documents, letters, and all site requests for review and approval.
• Perform other duties assigned by my superiors from time to time.
• Properly filing the approved Local Purchase order and quotations.
• Monitoring and updating Purchase Orders Status.
• Preparing correspondence for suppliers via phone and mail for follow-up and shipments status.
• Follow ups of all pending issues, delivery of issued Purchase Order.
• Registering of internal and external documents.
• Sending of Drawing Transmittals and Submittals.
• Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Manage the document review process, Internal and External.
• Archiving data for historical purposes.
• Expedite reviews and comments of documents, including both internal and supplier / client contacts, to support achievement of the project timeline.
• Contribution to updating and improving procedures to support excellent project delivery.
• Perform other duties assigned by my superior from time to time.
• Give full orientation about the product, marketing plan and also company profile.
• Preparing sales reports.
• Device strategy and structure to support the long term growth of the business.
• Issuing and receiving documents and correspondence.
