Planning Manager
Estithmar Holding - PIH Group
Total years of experience :8 years, 3 Months
• Assist the Projects Managers to complete Projects on time and within the approved budget
• Design and set-up the most suitable and effective control organization on all projects to meet these objectives in compliance with contractual specifications.
• Create a schedule/cost/Risks awareness atmosphere among all project participants.
• Organize and maintain the best integration between scheduling and cost control and Risks Management functions ensuring that any activity is carefully planned and controlled in terms of time, budget, and scope of work.
• Manage and maintain current and accurate records on internal and client databases and document control systems (including all logs - material, drawings, RFI…etc.).
• Establish the resources and organization (skills, manpower, list of tools and procedures applicable, communications) needed to achieve the control strategy; in case of complex projects, a "Projects Control Plan" document should be issued.
• Ensure, during the initial phase after the contract award, the implementation of the Projects Control System
• Establish the overall projects breakdown structure and relevant coding system to meet all control requirements
• Coordinate the implementation of application systems required for the Job
• Schedule and cost forecast are consistent and regularly reviewed reflecting the most updated information and current trends.
• Specify the projects control requirements to Subcontractors and main packages Suppliers to be included in the Request for Proposal documents
• Coordinate the preparation of the Contract Master Schedule and internal Control Budget and Cash Flow.
• Coordinate the preparation of Risk and Opportunity Management Plan and its application
• Coordinate, during the execution phase, the maintenance of the Projects Control System ensuring it works effectively and Projects Status is assessed and reported
• Ensure reports required by the Client and by internal procedures are regularly issued.
• Direct, coordinate and supervise the work of Planning Engineers, and Risk Engineers assigned to the projects
• Assure the timely update of quarterly Forecast/yearly Budget and the associated cash-flows
• Participate in and assist the preparation of Tender Schedules
• Support General Manager in all the most important meetings; ensuring Planning & Cost Control Engineers and Risk Engineers are promptly kept informed about all decisions or events impacting costs and schedules
• Support the Project Manager and the Contract Administrators during the contract changes/claims process providing the impact evaluation on costs and schedules.
• Notifying the delays in accordance with the contract terms / Prepare and Submit Extension of Time Claim
• Preparing delay analysis impact programs for the delay events during the project
- Preparing project schedule, manpower and quantity reports
- Ensuring the preparation and presentation of the Critical Items Action Report
- Monitoring critical activities based on the project schedule and advice project management
- Preparing project schedule analysis and studies of problem areas
- Preparing and submitting updated work program and cash flow curve showing actual progress
- Identifying areas of weakness and establishing means and methods for recovery
- Monitoring day to day work progress and preparing the weekly and monthly program and report
- Preparing monthly report that reflects work progress summary
- Liaising with project site management and client counterparts for specific planning and scheduling tasks
- Reporting to Project Manager about the current work progress and making comparison between plan and actual progress
- Studying impact of alternative approaches to work
- Assisting in preparation work program, cash flow and manpower histogram for tenders
- Preparing Entitlement Programs for Extension of Time (EOT) and acceleration of works
- Evaluating claims with respect to time and produce claim analysis report accordingly
- Conducting progress meetings Internal & External
- Deliver and maintain consistent and realistic plans and control structure for the project.
- Experience in developing, analyzing, and maintaining schedules and Cost/Progress reporting systems.
- Prepares graphs, diagrams, and other exhibits to illustrate cost status and forecast requirements for Project Management and client.
- Understand the list of plans required to execute the assigned project sub-elements and their interface to other sub-elements.
- Performs analytical review and arithmetic checks of cost reporting documentation.
- Develop the activities logic resources and progress for the assigned project sub- elements leading to the creation of the baseline schedule and its subsequent maintenance.
-Develop maintain and comply with the planning and progress monitoring procedures.
-Conduct the schedule monthly progress update forecast critical path and trend analyses for assigned elements including any impact from interface areas.
-Implement and maintain the status reports.
-Provide regular and comprehensive schedule status reports to Project sub-element managers.
-Access and incorporate the impact of approved changes and any deviations from the key project targets and milestones including productivity monitoring and identification of alternate approaches to optimize the plans.
-Liaise with and challenge Project Engineering personnel to ensure proper understanding of the key schedule sensitivities and drivers.
-Develop contract key dates milestones and Shell plan dates that align with the overall project schedule.
-Participate in evaluating bid schedules and reviewing contractor plans to support contract award recommendations.
-Develop contract sections for planning and progress reporting.
-Review and verify contractors reported progress and ensure that this is reflected in the project schedule.
-Contribute to the translation of the project’s risk profile into the probabilistic risk model and understand the output including the key risk drivers for the possible range of schedule completion dates.
-Track the criticality of the main paths to completion and float consumption.
-Implement and utilize the Shell standard tools and processes.
-Provide input data for and participate in benchmarking activities.
-Contribute to close-out data to enable knowledge retention (lessons learned project data compilation) at completion of work.
-Understanding the scope of the project.
-Constructing a network of work appropriate for the specific project.
-Identifying the best series of events in the correct order for the project to finish on time and on budget.
-Presenting the schedule of work to others in the company and the client organisation involved with the project.
-Developing detailed yet simple to understand schedules and graphs.
-Producing visual aids to help explain the schedule of work, including bar charts and network diagrams.
-Using specialist computer software to help keep the project on course.
-Monitoring the progress of the project at different stages of its development.
-Making sure the achieved progress on the project fits the progress anticipated in the schedule.
-Keeping in contact with the project manager.
-Making adjustments to schedules if necessary.
-Liaising with individuals on the project (who may be in another country) via video conference.
-Providing advice to people involved in the project.
-Ensuring that all the separate elements of the project fit together and are working towards a common aim.
Civil Engineering