Abdul Riyaz

• Collaborate closely with the building management team on all office facilities
and maintenance tasks to ensure that services are readily available as needed.
• Resolve administrative / facilities related issues and challenges promptly for
effective office operations.
• Supervise the necessary repairs and maintenance within the office as required.
• Identify and manage relationships with external vendors and contractors for
services such as cleaning, maintenance, and security.
• Coordinate for office space allocation and plan to optimize the use of facilities.
• Allocate access cards and parking spaces for office employees.
• Prepare for internal and external audits, facilitating the process and taking
necessary actions to address audit findings.
• Organize office events, ensuring all necessary logistics and services are in place.
• Conduct regular safety inspections to ensure compliance with health, safety,
and environmental regulations.
• Maintain an inventory of supplies and materials essential for office operations,
ordering items as needed.
• Form the Emergency Response Team (ERT) as necessary, implementing plans
and procedures to ensure safety during incidents.
• Address employee needs and concerns regarding office facilities, providing
timely and effective solutions.
• Maintain records and prepare reports on facilities operations, maintenance
issues, and other relevant data for management review.
• Coordinate meetings, appointments, and travel arrangements for management
staff.
• Work with office management officials to raise purchase orders related to
office operations.
• Ensure compliance with company policies and procedures, assisting in the
implementation of new policies as needed.

• Manage the daily operations of the office, including overseeing facilities,
supplies, equipment, and vehicles, while coordinating administrative tasks for
the entire team.
• Monitor the staff attendance, generate timesheet related reports and submit
for management.
• Maintain office vehicle records and ensure all the documents are up to date.
• Dealing with queries over phone or email pertaining to office and construction
sites.
• Preparing, organizing, and storing information in paper and digital form.
• Ensure office environment is kept neat and clean.
• Keep office records related to security personnel, maintenance, and other
relevant matters.
• Managing diaries, scheduling meetings, and booking rooms.
• Assist colleagues whenever necessary and perform duties.

• Check the statement of bank accounts and maintain the record of the
statements.
• Verify the expenses of the showroom on a day-to day basis.
• Maintain all the records of the showroom pertaining of expenses concerned of
all the departments.
• Maintain all the reports of the showroom related to expenses cash inflow and
cash outflow.

• Check all sales and services and do daily follow-ups with customers as required.
• Address the complaints of customers pertaining to all sales and service
customers through Dlite Software portal.
• Maintain all the reports of sales and service and mailing to higher officials in
the month end report.

• Review monthly bank statements, verifying all deposits, handling discrepancies
and issues.
• Verify loan statements, stock registers, locker rent receivables.
• Verify the trading, profit, and loss balance sheets.

• Review monthly bank statements, verifying all deposits, handling discrepancies
and issues.
• Verify the trading, profit, and loss balance sheets.
• Check the bank vouchers, accounts receivables collection from customers.
• Prepare general audit reports.