Procurement Officer
Rafed Healthcare supplies L.L.C
Total years of experience :8 years, 1 Months
1. Procurement duties: a. Initiating Tenders/Auctions/contracts and analysing & clarifying scope of work and specification with consultants/end user. b. Issuing invitations to tender and finalizing tendering requirements with the legal advisor, insurance and finance depts. c. Arranging and monitoring pre-bid/site meetings and delivering advice on clarifications. d. Evaluating bidders and preparing final recommendation for award of contract. e. Coordinating with suppliers and preparing LOIs for contract agreement process f. Liaise with top management to ensure high level of support in the internal business development. g. Follows up on orders to ensure that materials are shipped and delivered on promised dates. h. Evaluated & negotiate supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery. i. Performs related job duties as required. j. Keep up to date with administrative, auditing and reporting responsibilities required. 2. Contracts duties: a. Responsible for managing contracts related to consultancy, services, general services, and all kind of purchases order. b. Ensuring and maintaining integrity of the contracts’ process through all stages to award. c. Reviewed and issued contracts and blanket purchase agreements after choosing ideal vendor and drive procurement process. 3. Vendors Affairs duties: a. Vendor registration processing b. Maintains records and follow up files of purchases, shipments, tenders, and related matters. c. Involved in post award administration, claim resolution and updating of Vendor list. d. Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations. 4. Senior level duties: a. Manage workflow and distribute requests to buyers. b. Initiating review Tenders/Auctions/contracts and analysing & clarifying scope of work and specification with consultants/end user. c. Reduced materials cost by conducting cost/value analysis with current suppliers. d. Act as point of contact in absence of department manager e. Assigned to deliver training to all department staff, and insure proper on boarding f. Tender boards interfering and reporting. 5. Achievements in RAFED: a. Active member in the taskforce team of SAP / ARIBA Implementation process b. Active member in the integration & workflow charts committee between the business parties c. Active Member in setting of the Procurement policy & processes (P2P) Committee presenting the tactical (Operational) procurement team d. Was a member in the Customer Services program team “Ask RAFED”, as a focal point in the business support department, to achieve the reconciliation between departments of both business parties e. Provided support to other purchasing and materials management associates.
1. Assist in the preparation or creation of, copying, or compiling of documents for pre-bid and preconstruction meetings, as directed. 2. Reviews, approves or recommends denial or proposes alternatives for any changes proposed by the buyer. 3. Monitoring contractor performance, contract change notices, reporting, and statuses of contractor and owner deliveries; 4. Manage, prepare, and maintain all documentation needed for collection purposes and make the necessary collection calls; 5. Ensure all contracted work are in compliance with legal requirements, administration specifications, and government regulations; 6. Prepares, analyses, and reviews any of the project’s financial impact and explores alternative contract terms to minimize cost for the company; 7. Having adequate knowledge of all suppliers to get a grasp on all contracted agreements and maintain competitive edge; 8. ensure accurate and timely contract bidding, submissions, and awarding so that there are no delays in implementation of projects; 9. Provides guidance and professional expertise to less experienced specialists and train them on the job. 10. Review, stamp, process and distribute all incoming awarded tender documents, (hard and soft copies) for review and approval. 11. Perform the Procurement of goods / services (e.g. medical equipment, medical consumables, IT hardware & software, stationery, office furniture, and general services), as per the rules, regulation & the policy of the company. 12. Functioning as a Member in the following: a. Technical Committee b. Tender evaluation/assessments. 13. Reduced materials cost by conducting cost/value analysis with current suppliers. 14. Provided support to other purchasing and materials management associates. 15. Publishing tenders (Request for Proposals “RFP”, Invitation To Bid “ITB”, Request for Quotations “RFQ”) & Auctions 16. Follows up on orders to ensure that materials are shipped and delivered on promised dates. 17. Maintains records and follow up files of purchases, shipments, tenders, and related matters. 18. Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process. 19. Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations. 20. Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery. 21. Performs related job duties as required.