HR Coordinator - Recruitment and Onobarding
Islamic Corportation for the development of Private Sector (part of IsDBG)
Total years of experience :12 years, 9 Months
Current performing duties as Human Resources Coordinator with particular focus on Recruitment and on boarding.
Working on Internal and External Recruitment process as per the policy and procedure.
Posting job internally and externally through Cazar - Sniperhire technology.
Handling end to end Recruitment on Cazar, which is the key applicant tracking system.
Coordinating with Hire Right to conduct global background screening and verification for regular staff.
Preparing the on boarding of the staff and conducting induction and orientation programs.
Conducting local reference check as a part of the Recruitment process.
Working with SHL Middle East to implement Psychometric Assessment as a part of the Recruitment and selection process.
Handling Internship, Training and Familiarization visits for university students or fresh graduates.
Arranging panel interviews and collaborating feedback and interview results.
Worked on the enhancement of the Recruitment and Talent acquisition policy.
Worked in the sourcing and selection of global background screening/verification provider (Hire right)
Special projects/assignments:
Part of the project team working on staff redeployment and implementation of the new organizational structure. As a part of the project team we worked to finalize the following key deliverables:
Organizational structure
job descriptions
Competency framework
Staff assessment and mapping framework
Apart from being a part of the Project team i am also a member of the application review committee.
We are also working to update the corporate governance mechanism by reviewing the delegation of authority matrix for all departments/functions.
Primary Responsibilities:
Responsible for meeting Talent Acquisition needs during pre-opening phase.
Participated in the development of recruitment and sourcing of pre-opening manning requirements.
Participated in the Recruitment and Selection of Executive Management team through the extensive use of Networking, Bayt and Linked in.
Actively working on the recruitment of teams in coordination with Department Heads Development Recruitment and Sourcing Strategy.
Conducted Job Analysis to develop Job descriptions for all positions in organization.
Developed a thorough Manning guide to give an overview of Manning requirements.
Working with various traditional and digital recruitment methods.
Involved in the development and updating of HR critical path in the section of Recruitment, Payroll and HR Administration.
Working on Human Resource Standard Operating Procedures.(Recruitment and Selection, Leaves and Vacation, Travel Expense Management, Transportation and Payroll)
Worked on installation of automated HRIS System.
Secondary Responsibilities:
Administering leaves and vacations for all employees.
Continuously working and updating Human resources Information System.
Maintain accurate employee profiles on HRIS.
Preparing monthly payroll and payroll reconciliation.
Handling the staff transportation system.
Special Projects Completed:
Completed job descriptions for all positions in the hotel as per the Manning guide.
Recruitment policy and procedure
On boarding and Orientation Program
New joiner's Guide to Internal Rules and Regulations
Employee Handbook
-Developing appropriate sourcing strategy drawing from the position and relevant criteria.Setting the selection criteria.
-Leveraging qualified applicants for the desired role from a combination of Digital and traditional recruitment tools.Experienced in working with Linked In, Bayt.com, Monster Gulf etc for sourcing.
-Determining appropriate type of interview and evaluation methods to assess the potency of candidate.
-Negotiating the employment offers and Employer Value Proposition with the selected candidates.
-Drawing labour contracts with the local manpower suppliers for Blue Collar jobs and Technically Skilled workers..
-Meeting with Department Heads regarding open and pending requisitions.
-Hands on experience of working with Overseas Employment Promoters specifically Philippines, Pakistan, India.With basic exposure from Egypt and Lebanon.
-Preparing Weekly and Monthly Recruitment Status Reports or any other reports requested by Management.
-Part of the Internal Audit Team to implement ISO 9001:2015 (A Quality Management Approach)
-Represented the HR/OD Department in third part Product Certification Audits.
Additional Responsibilities:
-In addition to working with JCC, i also got the exposure of working Hesham El Sewedy Trading and Engineering Co, Ltd as an executive sourcing professional.
-Worked on sourcing for various critical position such as Sales Engineers, Project Sales Engineer, Product Manager, OEM and Distribution Manager, Export Sales Manager, Store Keeper.
It was a Short project part time project that i worked on a for an organization well known in the sector of Automotive Rental and Leasing.
It consists of conducting the following activities:
-CFO
Operations Managers (Background & Experience in Automotive)
- Light Vehicles Driver (Nationality restricted)
-Shortlist top of the line Recruitment Agencies in Philippines, Pakistan and India.
My part was only to source and conduct Initial Screening.
-Handling all the Online Recruitment sources such as Linked In, Bayt.com & Caterer Global including job postings & advertisement.
-Screening the Resumes coming through various sources and coordinating interview for the
shortlisted candidates.
-Preparing & updating the job descriptions. Preparing job offers & employment contracts.
-Issuing Medical Insurance for employees as per the contract.
-Coordinating with the man power supplier for labor on contract.
-Coordinating with the staff for on time residency card and health card renewal as per the Saudi Labor law.
-Maintaining employee record on the ERP.
I was responsible for the following:
-Working for the Head Of operation for 2 Restaurant and one Newly Opened Cafe.
-Coordinating with the Outlet Managers for scheduling and maintenance of their outlets including other administrative tasks.
-Following up Online Direct Marketing activities.
-Working with graphic designer for preparing artwork for promotion and advertising.
-Supporting the Resident Manager compiling, consolidating, formatting and summarizing information for action.
-Communicating with departments to ensure guest preferences are met to ensure tailor fit services.
-Dealing with guest requests and complaints to ensure through satisfaction and brand loyalty.
-Establishment of proper business correspondence, memos, reports including those of confidential nature.
-Channeling information and setting up appointments.
-Establishment of Meeting Minutes and transcribes for the Manager.
-Maintaining inter-departmental coordination and follow up.
Thee Society for Human Resource Management (SHRM) is the world’s largest HR professional society, representing 285,000 members in more than 165 countries. For nearly seven decades, the Society has been the leading provider of resources serving the needs of HR professionals and advancing the practice of human resource management. SHRM has more than 575 affiliated chapters within the United States and subsidiary offices in China, India and United Arab Emirates. It provides two types of Certification to the HR Professionals: Certified Professional (CP) Senior Certified Professional (SCP) Both Certification follow the same content and syllabus , however the assessment method and the focus is different during the examination.
Arab Open University runs a bachelor degree of 4 years in coordination with UK Open University . The course material of all the business administration courses is developed and governed by UK Open University.Each course is evaluated on a scale of 100% comprising of a Midterm Exam , Assignment and a Written Final Exam. Upon successful completion of all the degree courses UK Open University issues a Certificate showing their accreditation.
