Senior Procurement & Logistics Officer
Combined General General Trading & Contracting W.L.L
Total years of experience :14 years, 11 Months
• Conduct techno-commercial analysis to identify best suppliers in different categories
• Liaise between suppliers, relevant internal departments, and customers
• Identify potential suppliers, develop existing ones, and maintain solid relationships
• Negotiate contracts and monitor their progress, checking the quality of service provided
• Supplier Order tracking and processing Purchase Orders (PO) for goods receiving
• Follow up the dispatched shipments checking ETA and update system and tracking reports
• Working in both import and export shipments by air, sea and land
• Coordination with shipping line, customs clearance agencies and customers for timely clearance and delivery at minimal cost
• Raising claims with suppliers for discrepancies and follow up for repayment
• Coordinating with Finance team for clearing overdue payments and Debit/Credit note issuance for any discrepancies
• Goods and clearance invoice checking and processing for payment
• Reconciliation with Supplier Statement of Accounts and rectifying any discrepancies
• Keep contract files and use them for future reference; check and approve documents
Forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels.
•Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
•Liaising between suppliers, relevant internal departments and customers.
•Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
•Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided.
•Processing payments and invoices.
•Keeping contract files and using them as reference for the future.
•Forecasting price trends and their impact on future activities.
•Giving presentations about market analysis and possible growth.
•Developing an organization’s purchasing strategy.
•Producing reports and statistics.
•Evaluating bids and making recommendations based on commercial and technical factors.
•Ensuring suppliers are aware of business objectives.
•Attending meetings and trade conferences.
•Supervising the work of other members of staff.
Documents Checking & approval
•Municipality related issues (rejections, discrepancies, missing/ delayed documents)
•Confirmation and communication of Orders
•Communicating claims (quality, demurrage, shortages, etc…) with suppliers and keeping logs
•Preparing reports and maintain records
•Following up on confirmation, loadings and actuals
•Costing shipments and entering actuals in PTS
•Supplier monthly reconciliation (invoice vs. agreed price)
•Creating ERP Po for all shipments
•Sending Enquires and maintaining price comparison sheet
Manage operations with trade groups instructing vessels, agents, contractors and stevedores on a daily basis
•Plan the voyage of the vessel in association with the vessel operations manager
•Arrange payment of proforma DA’s and cash to Master’s requests and conduct port reviews and appoint vessel agency
•Prepare reports on productivity and make plans for process improvement
•Assist line manager with enquiries and gather any information requested
in both import and export shipments by air, sea and land, also does the customs clearance formalities in airport, sea port and borders.
•As a Business Development Executive I have to bring in new business to the company in order increase the company sales.
•Has to negotiate with the shipping lines, airlines, transportation providers & overseas counterparts to get a competitive rates for import/export by air/ocean/road freight. In order to provide most competitive rates to the customer.
•Develop and authorize all purchase orders and ensure compliance company policy and procedure.
•Monitor all cargo movements and to maintain effective relationship with shipping line, airlines, land transporters and overseas counter parts.
•Develop and maintain relationship with new and old vendors.
•Supervise all cargos and monitor for damages occurred during transit.
•Perform troubleshoot on all invoice and price issues along with delivery related problems.
•Evaluate performance of all carriers, overseas counter parts and make recommendations to improve.
•Maintain effective customer services and ensure timely delivery and maintain track of shipment.
•Prepare and evaluate all bids, contracts and vendor agreements and ensure accuracy and price for same.
•Manage all communications and negotiate with carriers and overseas counter parts on price and delivery terms to reduce shipping cost.
•Monitor all returns to carriers and overseas counter partners and coordinate with accounting department.
•Coordinate with customers to identify effective business requirements and develop new business pipeline.
•Prepare and manage offers from beginning to end and prepare supplier contracts and delivery schedule to the customer.
•Provide analysis on detail cost comparison.
in both import and export shipments by air, sea and land, also does the customs clearance formalities in airport, sea port and borders.
•Has to negotiate with the shipping lines, airlines, transportation providers & overseas counterparts to get a competitive rates for import/export by air/ocean/road freight.
•Monitor all cargo movements and to maintain effective relationship with shipping line, airlines, land transporters and overseas counter parts.
•Develop and maintain relationship with new and old counterparts.
•Supervise cargo and monitor for damages occurred during transit.
•Perform troubleshoot on all invoice and price issues along with delivery related problems.
•Evaluate performance of all carriers, overseas counter parts and make recommendations to improve.
•Maintain effective customer services and ensure timely delivery and maintain track of shipment.
in both import and export shipments by air, sea and land, also does the customs clearance formalities in airport, sea port and borders.
•As a Marketing Executive I have to bring in new business to the company in order increase the company sales.
•Has to negotiate with the shipping lines, airlines, transportation providers & overseas counterparts to get a competitive rates for import/export by air/ocean/road freight. In order to provide most competitive rates to the customer.
•Develop and authorize all purchase orders and ensure compliance company policy and procedure.
•Monitor all cargo movements and to maintain effective relationship with shipping line, airlines, land transporters and overseas counter parts.
•Develop and maintain relationship with new and old counterparts.
•Supervise cargo and monitor for damages occurred during transit.
•Perform troubleshoot on all invoice and price issues along with delivery related problems.
•Evaluate performance of all carriers, overseas counter parts and make recommendations to improve.
•Maintain effective customer services and ensure timely delivery and maintain track of shipment.
•Prepare and evaluate all bids, contracts and vendor agreements and ensure accuracy and price for same.
•Manage all communications and negotiate with carriers and overseas counter parts on price and delivery terms to reduce shipping cost.
•Monitor all returns to carriers and overseas counter partners and coordinate with accounting department.
•Coordinate with customers to identify effective business requirements and develop new business pipeline.
•Prepare and manage offers from beginning to end and prepare supplier contracts and delivery schedule to the customer.
•Provide analysis on detail cost comparison.