Administrative Assistant
Bimad Group
Total years of experience :19 years, 9 Months
- Receive inquires
- Check availability of stock
- Prepare Quotes and send
-Follow-up for Purchase Orders
- coordinate with Warehouse for delivery
- Track shipping orders and update tracker
- prepare Bank Letters of Credit
Networking with colleagues regionally to ensure smooth functioning of our Marketing team.
•Manage and Track Marketing Spends, Budgeting, P&L, Forecast and Invoice Tracking; Monitor the GL / flag issues to concerned individuals
•Liaise with various departments for respective works related i.e. Finance, Logistics, Warehouses, Audit etc.
•Work on the all Company required Systems; Oracle for PO’s, Omni flow System for Invoice clearance, AIMS and GOLD.
•Responsible for coordinating all Non-Stock requirements regionally. (Collating stores requirements, contacting suppliers, tender process, deliveries, etc.)
•Assist in digital promotions of upcoming promotions/launches/events through SMS’s in collaboration with our Corporate Marketing Dept.
•Implement Regional Brands promotion plans in alliance with our regional marketing executives
•Follow-up with Regional team on Promotions feedback
•Ensure activities are done and delivered in time and in line with Company guidelines.
•Collate the Regional Marketing Calendars
•Generate Monthly Business Performance Reports AND Weekly Category Sales Report for Management
•Integral part of a productive team!
Handle top management information and contacts securely, sensitively and confidentially.
•Organize and coordinate all flight arrangements and diary entries for top management.
•Create and maintain excellent Team and cross functional working relationships to achieve objectives within timescales.
•Prioritizing work to maximize use of time and resources.
•Keep accurate records, review information, consolidate reports & take action where necessary.
•Event coordination (whenever required
Managing incoming and outgoing correspondences/filing, e-mails / phone calls / handling appointments, etc.
•Prepare Appointment letters / Contract agreements etc.
•Maintaining office and personal files with confidentiality.
•Assisting in preparing reports and proposals for projects/tender documents.
General office duties i.e. handling correspondences/filing/e-mails.
the Document Control Division.
Job included receiving documents from various sites, verifying & entering the information and forwarding the same to turn over documents.
General office duties, handling correspondences / filing / faxes / e-mails etc.
criteria included supervising and motivating the sales team, checking on staff performances and compensate accordingly, handling customer grievances, plan and execute marketing activities, recruit staff force, focus on employee skills and growth to ensure bettering their job performance.
courses: Executive Plus (E+) – Computer course in Ms Office / Internet / E-mail. Intensive courses
