Subject matter expert
EXL Services Pvt. Ltd.
Total years of experience :14 years, 7 Months
Handling the Invoicing team of 25 people for Corp and Govt. division for entire Fursan.
CTA Invoicing (American Express)
Debit Note and Credit Finalization.
Vendor Accounts Reconciliation.
Responsible for Invoicing of more than 400 Corporate Clients.
Responsible for Invoicing of more than 100 Govt. Clients.
Reconciliation of billing with DSR (Daily Sales Report).
Co-ordinate with GCC staff.
Reporting of invoicing status daily to Fursan Management.(Corp & GR& NGR).
Reporting of invoicing Rejection status Weekly to Fursan Management & Exl Management (Corp & GR& NGR).
CTA Invoicing (American Express)
Ensuring all clients remain informed of their outstanding debts and deadlines.
Payment reconciliation.
Process, verify and record supplier’s invoices and Sales Commission for payment Process.
Perform validation of the voucher/ audit staff claims entered in the ERP against invoice copy/ original bills, verify vendor, accounting & non-accounting details
Prepare MIS reports.
Preparing Weekly receivable aging reports and processing payment receipts in the system.
Reporting for the approved Travel order & and Daily sales of Branch.
Monitored billing Progress performance.
Responsible for Customer Aging Report
Researched and resolved billing issues efficiently.
• Invoice and Payments processing; Query handling.
• Payment reconciliation with Travel order.
• Verify appropriate approvals of invoices, investigate, and resolve accounts payable issues.
• Control of Bank transactions and preparing of monthly reconciliations.
• Prepare weekly Fund Status Reports; prepare Monthly Departmental Expenses Reports.
• Issuing Debit / Credit Notes and Controlling of inter-companies accounts reconciliations.
• Maintaining and monitoring the fixed assets of the company.
• Controlling contract maturity dates (Insurance, postdated cheques, etc.)
• Maintaining all accounting records and files to ensure they are intact.
Collaborated with external and internal auditors to assure compliance with local reporting
Completed balance sheet reconciliations and made necessary accrual adjustments as needed
Monthly reconciliation from Customer statement of account.
Handling receivables, collecting overdue amounts to ensure smooth cash flow
Reconciling financial discrepancies by collecting and analyzing account information.
Identify potential bad debts & plan to reduce amount of Bad & doubtful debts.
Punching purchase invoice, travel Voucher and Generation sales Invoices on SAP Handling Import related documents, coordinating with agents and clients for Clearance.
Monitoring and tracking and any outstanding invoices, ensuring SAP portal has no discrepancies.
Studying the previous budget and also taking into consideration the benefits and losses occurred during the previous financial years, due to budget planning.
Suggesting suitable amendments in the budget to the higher authorities and managerial staff of the concerned department.
Submitting budget reports to the higher management and approval in accordance with the approved policy.
Monitoring the budget throughout the year.
Responsibility for the day-to-day servicing requirements of clients’. Manage the logistic.
Respond to customer enquiries.
Payment follow up ensuring collections of C forms from dealers/ Customer.
• On 400 kV Bhahadurghar Substation Project of PGCIL, assisting the project manager for timely completion of the project up to successful commissioning.
• Bill Generation and Payment follow up.
• Maintaining Invoice records and Credit details for entire Customer database, Stock reconciliations and monitoring stock movement through ERP.
• Preparation of work orders for subcontractors and checking their bills.
• Generating periodic ‘Running Account Bills’ on the Client and dues out to the Sub-Contractors.
• Reconcile secured material advances and recoveries before releasing any bills for payment.
• Maintenance of record for works / jobs orders placed on various vendors / Sub-Contractor
• Preparation and reconciliation of consumption of material with actual consumption in consultation with stores in-charge and site engineers through ERP Monthly wise.
• Any other task, as, assigned by the superiors from time to time.
