Human Resource Administration Manager
Perfect Technical Works & Landscaping LLC
Total years of experience :13 years, 8 Months
•Reduced employee turnover through effective employee training and development, other retention measures.
•Effective Employee Engagement to resolve employee’s conflicts, actively listening to concerns and finding appropriate middle ground.
•Conducting onboarding sessions and on-the-job training for new hires, to strengthen employee job position knowledge and skillset. Maintain effective personnel filing systems.
•Prepare and maintained an effective payroll and benefits system of whole organization.
•Business process improvement by establishing and monitoring workflow processes, daily productivity, time Management, transport movement and IT activities to improve overall performance.
•Maintained professional, organized, and safe Healthy happy working environment for employees as a BEST PLACE TO WORK.
•Planned, budgeted cost saving proposals of PRO transactions, employee’s accommodations, employees and other insurances.
• Effective hiring following the 360 degree recruitment process in proposed budget, to higher management accurately that support businesses and attract best talents.
•Established performance management by conducting appraisals periodically. By providing constructive feedback and Motivating employees by rewards and incentive programs. Salary increments and promotions.
•Facilitated successful HR Policies and Procedures, Health and safety procedures, Developed Organization chart, HR and other forms, implementation and enforcement to maintain legal and operational compliance.
•Design wording of job profiles with designations, job descriptions, KPI’s and issuing HR letters based on the requirement at industry level.
•Oversee all PRO works completed effectively on time to ensure organization is out of penalties and remarks.
•Enforce effective strategies on business Process Improvement, Organization Development on overall departments.
Skills: WPS · Government Regulations · Confidentiality · Succession Planning · Problem Solving · Leadership · HR Strategy · Training and Development (HR) · Talent Management · Employee Engagement · HR Operations · Employer Branding · Employee Benefits · Business Process Improvement · Public Relations · HR Policies · Team Management · Performance Management · Talent Acquisition · Personnel Management · Payroll · New Hire Orientations · HR Management · Business Administration · HR Software
•Handling sales, assigning the enquiries to sales engineer till the closing on receiving the LPO.
•Tracking the projects department wise with necessary follow up on approvals to proceed further.
•Coordinate executive communications, including taking calls, responding to emails and interfacing with clients until the completion of project.
•Prepare internal and external corporate letters as and when required.
•Coordinate project management activities, resources, equipment and information.
•Prepares reports by collecting and analyzing information.
•Assign tasks to internal teams and assist with schedule management.
•Schedule meetings and appointments if required with the higher management on project issues.
•Uphold a strict level of confidentiality.
•Develop and sustain a level of professionalism among staff and clientele.
•Monitor project progress and handle any issues that arise.
•Act as the point of contact and communicate project status to all participants. Work with the Project Manager to eliminate blockers.
•Employs the right balance of staff in hiring process, across all levels and categories. “Shadowed” and interviewed employees to construct an accurate picture of the duties and skills required for each position.
•Developing the formats and system for necessary request of employees.
•Responsible for payroll and salaries disbursement.
•Monitoring and involving in PRO works if required.
•Handling all legal issues for bad debts in liaison with advocate for necessary collection of payments from the clients.
•Co-developed company’s first-ever standardized disciplinary procedures and tracking system that insulated company from legal risk and ensured consistent and fair discipline processes.
•Support the management of disciplinary and grievance issues.
•Successfully updating the works assigned by the high level management.
•Participating in marketing related activities to attract the best market for necessary growth
• Arranging Medical and Employment, Visit, Transits Visa and Labour Card, Handling all administrative works like visa processing, organizing travel schedule, visa stamping, Medical and all other statutory requirements.
• Compiles and maintain records systematically of personnel details, such as passport, visa expiry, May participate in resolving labor relations issues.
• Operating, updating and maintaining all data on HR Software.
• Maintaining and arranging company accommodation for employees and guests.
• Update Trade License, Chamber of Commerce, Immigration Card and Tenancy Contracts as required.
• Dealing with Labour Authorities, Immigration Authorities, Municipality, Court, Police Authority, and all Government departments in a professional manner as and when required.
• Making travel arrangements for all employees and visitors.
• Bank related works account openings and other bank related works.
• Recording and maintaining appointments for meetings, coordinating with clients and staff for the same.
• Preparing minutes of meeting and circulating the same for implementation in the daily works.
• Responsible for issues pertaining to license and other governmental documents.
• Supervise and coordinate activities of staff, housekeeping activities, assets management etc.
• Processing of utility bills payment (Etisalat, DU, DHL, Travel agents, etc., ) for Executive Management, staff accommodation, office buildings etc.
• Coordinate for collections and preparation of operating reports, Sales Report, Production Reports, time-and-attendance reports, GPS Reports, terminations, new hires, transfers, budget expenditures, and records of performance data.
• Prepare reports including conclusions and recommendations for solution of administrative problems.
• Managing all HR Records and HR filing systems.
• Sourcing Candidates by different job portals and screening, interviewing, testing applicants, notifying existing staff of internal opportunities, conduct orientation of new hire.
• Interacting with Head of the departments and getting new requirements.
• Determines requirements by studying job descriptions and posting it on the different job portals.
• Sourcing resumes from different portals like Naukri, India placement, monster, Etc..
• Worked on different technologies like Java developers, Dot net Developers, Telecom Sales Executives, Sales Head, Project Manager, BDM, and HR Administrators.
• Effectively recruited candidates through Internet research, internal database, cold calling, referrals, networking, and other strategies.
• Participated in Recruitment Drive for the BPO process for other branch.
• Coordinating with the Candidates, HR Interviewers to schedule Direct or Telephonic Interviews for Short listed Candidates according to the requirement.
• Initial phone screening, submitting daily, weekly reports to HR Manager.
• Maintaining database of candidates interviewed and enhancing it for future requirements.
• Involved in the entire recruitment process & locating suitable candidates for different positions across different department.
• Responsible for other HR related duties as assigned by the HR-Manager, participate in weekly group meeting and discussing recruitment status and issues.
• Mainly responsible for assisting the HR manager and HR department of the organization.
• Handle all the daily operations of the HR department like: preparing reports, providing them to the HR manager, all clerical work, etc.
• Maintaining the employee’s attendance record and forwarding the same to the HO on a monthly basis.
• Responsible for completing on board formalities for the new joiners.
• Responsible for maintaining the documents submitted by the new joiners and courier to HO.
• Conduct initial round of interviews, shortlist candidates and give the feedback of the candidates to HR-Manager for the other round with HR-Manager.
• Arranging training programs for the New Joiners.
• Maintaining database of employees, their records like leaves, payroll etc.
• Attending meetings with the Hr manager, Scheduling meetings and appointments.
• Maintained good communication with the employees.
• Responsible for the renewing and updating the entry passes as per levels.
• Responsible for Holiday pay calculations, Overtime, Payroll Leaves & Joiners, Statutory sick pay.
• Handling issues and inquires in unavailability of HR Manager.
• Interacting and conveying information to employees, department heads, and job applicants.
Employee Satisfaction towards Pay allowance and other benefit measurement
Bachelor of Administrative Studies: Business Administration And Management / Human Resource
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