Ayesha Mubeen

 Handling talent management, acquisition and retention.
 Expert in handling employee relations.
 Preparing & Maintaining compensation and wage structure in line with the law and implementations
 Remuneration trend tracking and package building.
 Managing staff training and development.
 Conducting performance review and management and determining increments, promotions, bonuses in coordination with department heads.
 Staff support and communication.
 Prepare and implement Policies to drive the company in right and beneficial track.
 Handling employee grievances and day to day HR operations activities.
 Ensure All departments are adhering company policies and regulations as a best practice.
 Coordinating and handling all public relations activities.
 Developing communications plan and procedures including strategy, goals, budget and tactics related to local authorities.
 Dealing with local GOVT entities, portals and platforms according to the business requirements e.g. Dubai Labor Department, Immigration, SIRA etc.
 Monitor, analyze and communicate PR results on a daily, weekly, quarterly and yearly basis
 Monitoring monthly and end-year process and progress of department
 Monitor and control accounts payable and receivables of company
 Monitoring cash flow in terms of cash payments and receipts
 Handling journal/ ledger reports and update o daily transactions
 Monitoring and control of payroll and utilities of company
 Preparing reports of budgeting, staffing, costing and analysis of financial activities for company
 Prepare cash forecasting
 Monitor and control revenue and expenditure variance analysis
 Handling capital, assets reconciliations, depreciation, and income & expenditure reports
 Control Cash & Cheque/s in and out for company bank account and monitoring deadlines of close transactions (payable & receivables)
 Monitoring all debt activities and liabilities of company

 Coordinating with department heads for manpower planning to find out the requirement.
 Preparing and managing employees CTC for Manpower budget of company.
 Posting requirement and sourcing profiles through portals, employee referral database, websites etc.
 Screening, shortlisting and arranging candidate’s interviews.
 Preparing Job Descriptions based on vacancy requirements in coordination with department heads.
 Issuing offer letters and conducting background reference checks.
 Organizing inductions program for new joiners on policies, procedures and hierarchy system of the organization.
 Handling online learning system and generating different reports from LMS as required by management.
 Organizing and celebrating employee’s birthday parties and preparing birthday calendars.
 Taking care of complete staff database, personal files
 Handling ISO audit 9001:2015 on the behalf of department and company.
 Handling complete payroll with regards to UAE Labour Laws & WPS system including Leave Management (physicals requests & Online), deductions, expense claims, LPA & LSA, Overtime, education allowance requests etc.
 Preparing and managing all HC admin reports which includes monitoring probationary periods and conducting reviews, Employee Master, Leave Balances & Leave Liability, on boarding and leaving staff records, cost saving methods etc.
 Handling Separations of employees, exit interviews, visa cancellations, End of service benefits & employee exits.
 Handling staff medical insurance claims, etc.
 Conducting monthly visits to factory, warehouse & departments in order to understand staff needs and requirements and handling staff issues.
 Handling Staff Performance Appraisals (Mid-Year review & Annual), identifying scores and assisting to grant promotions, increments and Bonus.
 Sound knowledge and experience of SAP - Successfactors (People Experience) and other HR software/s as HR Admin professional.

HR
 Manage the end to end recruitment process for direct staff, facilitate the agencies and associated employment
 Prepare & Implement HR Recruitment policy manual for the company.
 Design all the HR forms, processes and procedures in compliance with UAE labor law and company policies.
 Conducting interviews scrutinize and finalize the new hiring including all documentation.
 Arrangement of new employee’s arrivals and conduct induction programs.
 Coordination with manpower companies for staff recruitment and availability.
 Controlling the drivers & scheduling the daily official trips.
 Passport Custodian of all the employees & staff
 Visa application and cancellation processes, modification and follow up of overall visa process.
 Preparation of all required documents for PRO
 Manage Employee Cards; Labor Card, Health Card, Emirates ID & Work Contract etc.
 Handling Staff medical insurance, health & safety issues in coordination with the insurance company.
 Maintain and record the attendance of guards and Staff.
 Provide assistance for the daily accounts spreadsheet for the company.
 Prepare monthly salaries of guards & staff.
 Posting of ad for vacant positions on Dubizzle website
 Maintain HR & other Employment records of all staff of the company.

Accounts Finance & Admin
 Issue Invoices, Raise LPO’s, process supplier invoices & payments; supporting documents for the company.
 Prepare and maintain the company brochure.
 Dealing with DPS for the DPS card and training of guards.
 DPS data uploading & management. Coordination & control of the guards DPS cards & other information.
 Provide assistance to the higher management for daily routine tasks.
 Manage Vendors relationship, vendor management, payments and supply flow management.
 Handling all the office administration and day to day expenses.
 Writing of official letters, contracts, Memos & NOC’s on the behalf of company to the different authorities/companies.
 Prepare & maintain the record of official mails of the company.
 Prepare Petty cash statement on monthly basis and report to the higher management and Head Office.

 Working in the Registrar Office and Handling some heaving assignments independently.
 Handling the HRM software of the university and assisting HOD in almost all matter concerned with employees.
 Helping seniors to conduct the Selection Board for the Recruitment of employees at Government and university Level in the university.
 Handling all advertisements of the University for publishing.
 Assist Additional Registrar & Registrar of the university in daily official work.

P Provide assistance in office management with the responsibilities of reception.
 The responsibilities include managing the telephone calls, fax, mails and other correspondence.
 Maintenance of official records and contacts and to host the reception desk in welcoming manners.
 Provide assistance to the Admin manager regarding different Office matters.
 Preparation of Offer letters for selected employees
 Administers various human resources plan & procedures developed by the company.
 Preparing Memo, notices & official letters
 Co-ordinates in Handling monthly payroll computation
 Preparation of Offer letters for selected employees
 Employee work contact & renewal
 Arranging flight tickets for business trips, annual leave & incase of emergency
 Arranging Hotels & suits for the company guests
 Arranging entertainment programs for employees

 Checking in and checking out of guests with Handling cash, credit cards and city ledger.
 Maintain the daily record of cash and Currency exchange,
 Directly conversation with the guests and Solve their problems regarding hotel.
 Provide assistance & guidance to the hotel guests in different affairs related to the hotel
 Provide assistance to the Front Office manager in daily routine tasks.
 Custodian of master key for the hotel main cash locker.

 Work in account department with income auditor.
 Handling the vouchers and the bills of daily basis