BEEMA Salim

Serve as primary administrative and personal support to the General Manager,
managing daily priorities, correspondence, and strategic scheduling.
Orchestrate travel, meetings, and venue bookings for business engagements,
ensuring zero scheduling conflicts across a high-volume calendar.
Generate quotations, proforma invoices, and receipts for key clients, maintaining full accuracy across a multi-client order book.
Negotiate pricing and payment terms directly with major accounts, including Drydocks World, NMDC & many reputed organizations securing favorable agreements.
Maintain ERP records for sales, inventory, and customer data in Oracle and Realsoft,
supporting accurate reporting for the finance team.
Facilitate finance operations with invoicing, payment follow-ups, and branch bank reconciliations.
Liaise across departments to track order progress and ensure on-time delivery to clients.
Assisted senior management by taking detailed meeting notes, preparing minutes, and following up on key decisions and deliverables.
Oversaw the recruitment and training processes for new team members.

Synchronized service scheduling and operational planning with the production
department to ensure adherence to delivery timelines.
Addressed customer inquiries, complaints, and service requests, upholding high
service-quality standards.
Generated invoices and monitored payment follow-ups, contributing to foundational
financial reporting.
Managed essential documentation and records that support management reporting.
Facilitated seamless internal communication among customers, distributors, and
internal teams.
Monitored project deadlines and ensured the punctual completion of all assigned
administrative duties.
Managed all email correspondence, phone calls, and official communications on
behalf of senior management.
Orchestrated meetings, company events, and client visits, ensuring meticulous
logistical arrangements.
Provided comprehensive administrative, operational, and reporting support to senior management, enhancing overall workflow efficiency.

Provided comprehensive administrative support to the Assistant Project Director and Deputy Project Director for a government space research initiative.
Managed intricate schedules and facilitated key meetings and official communications across various departments.
Produced official documentation, reports, and presentations with meticulous accuracy and confidentiality.
Maintained organized filing systems and documentation control procedures to ensure efficient record management.
Facilitated project-specific administrative duties and inter-departmental coordination to ensure timely workflow completion.
Coordinated cross-functional teams to guarantee smooth communication and project schedule adherence.
Supported the onboarding of project personnel by managing documentation, access requests, and administrative needs.
Handled sensitive information judiciously, upholding organizational confidentiality standards and compliance.