Executive Secretary
Dhahran International Exhibitions Company
Total years of experience :24 years, 3 Months
Works in marketing department under the supervision of the Sales and Marketing Director. Responsible for filing & typing of various correspondences such as letters, memos & etc.
Assists all the project managers in preparation of their daily tasks e.g. reports, quotations and letters, updating and compilations of various reports.
Prepares quotations for customers, purchase orders, price lists, contracts, invoices, answering customer's queries.
Maintains hard copy files of all correspondence (inward/outward) for immediate reference.
Assists the Marketing Director in preparation of company correspondence.
Performs other related tasks as required.
In charge to all employees’ vacations in the Construction Division and acts as Travel Coordinator - responsible for airline bookings, flight schedule through coordination with the Travel Agency.
Supervises drivers assigned in Human Resource Department for the arrival of employees coming from their country of origin to fetch them at the airport.
Supervises computer operator, personnel clerk on their work assignment and the Company drivers regarding the transportation of departing employees in the Kingdom.
Sees to it that exit-reentry visas of all vacationers are properly stamped on their passports and exit only visa for employee going on exit through coordination with the Passport and Government Department.
Orients newly hired employees regarding company rules & regulations, camp site, Saudi Laws and project site policies.
Prepares comprehensive resumes’ of key staff personnel as per advised of Engineering Department as a requirement of contract for bidding purposes.
Evaluates and documented labor problems / cases from project site, endorse and recommended imposition of penalty based on company rules & regulations and Saudi Laws to Personnel Manager for discretion / approval of the recommended penalty.
Ensures that all individual documents of all employees are filed on their individual 201 files.
Attends walk in applicants and prepares endorsement letter to our local agent in Manila & India if they are suitable for the position they applied and if they have No Objection Certificate (NOC) from their previous employer.
Attends erring employees and do the appropriate disciplinary action based on our existing Company Rules & Regulations and Saudi Laws.
Coordinates with General Services regarding the accommodations and foods of arrivals from their country of origin.
Acts as a sort of secretary to the Personnel Manager.
Performs other duties as may be assigned by the Personnel Manager.
Administers, checks and interprets various employment and psychological tests and screen applicants through psychometric evaluations.
Prepares appointment papers for newly hired employees.
Conducts preliminary interview for all positions: rank & file, supervisory and engineering positions.
Attends erring employees and do the appropriate disciplinary based on our existing Company Rules & Regulations.
Acts as chairman for all company activities such as Christmas Party and Company Outing.
Reports to Personnel Manager any violation of company code of conduct.
Attends to Labor Management Council (LMC) meeting with the Union members twice a month and do the minutes of the meeting.
Sees to it that the employees benefits are properly administered through close supervision to the employee benefits section.
Keeps abreast on government proclamations, labor rulings, SSS circulars, memorandum that may affect the present system of the company.
Co-ordinates with the Department of Labor and Employment (DOLE) and sees to it that the labor requirements are met and reports on employment / turn-over, dismissal and suspensions are reported on time.
Co-ordinates with different schools, institutions, foundations, and invite graduates for possible placement in the company.
Performs other duties that may be assigned from time to time.
Conducts preliminary interview for clerical, supervisory, engineering and managerial positions.
Co-ordinates with the Department of Labor and Employment (DOLE) and sees to it that the labor requirements are met and reports employments / turn-over, dismissal and suspensions are reported on time.
Sees to it that the employees benefits are properly administered through close supervision to the benefits section.
Keeps abreast on government proclamations, labor rulings, SSS circulars, and memorandum that may affect the present system of the Company.
Do a close supervision on timekeeping system needed for payroll purposes.
Assists in the implementation of security practice within the company in co-ordination with the security personnel.
