Document Controller
Nurol LLC - Riyadh City South Phase 4 Project
مجموع سنوات الخبرة :11 years, 7 أشهر
Distribution and tracking of controlled copies of technical documents.
Archiving of original contract documents (including documenting of issue history).
Originating, implementing and maintenance of EDMS such as ACONEX system and filing system for document control.
Electronic archiving and filing control of soft copies.
Control the flow of technical filing documents and file in a systematic order for easy retrieval using the database logging registration.
Performing quality checks on documents prior to receipt and distribution.
Supporting all departments (Design, Construction, Planning, Procurement, QA/QC & Commercial) with tracking, retrieving and distribution of projects documents.
Handling/updating outstanding information from Client/Consultant.
Managing and submittals, RFIs, letters, logs, minutes of meetings and permits using Unifier System and Excel.
Develops and maintains computerized spreadsheets of the latest drawings/documents and ensure all are properly transmitted and filed and easy to track.
Communicating with team members, subcontractors, and consultants to successfully meet targeted goals
Assists Project Management team with all activities related to Document Management
Communicating with team members, subcontractors, and consultants to successfully meet targeted goals
Originating and implementing document control systems and procedures within a construction environment up to final handling over.
Managing and submittals, RFIs, letters, logs, minutes of meetings and permits using Unifier System and Excel.
Develops and maintains computerized spreadsheets of the latest drawings/documents and ensure all are properly transmitted and filed and easy to track.
Communicating with team members, subcontractors, and consultants to successfully meet targeted goals
Assists Project Management team with all activities related to Document Management
Communicating with team members, subcontractors, and consultants to successfully meet targeted goals
Originating and implementing document control systems and procedures within a construction environment up to final handling over.
Addressing visitor queries and needs
Answering phone calls politely and screening and directing them to designated personnel
Receiving, sorting, and distributing daily e-mails and documents deliveries from and to other site offices
Keeping detailed and accurate record of visitor requests and of calls received
Taking inventory of office supplies and restock as needed
Always maintaining reception area tidy
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Prepare and disseminate correspondence, memos, and forms
File and update contact information of employees, clients, sub-contractors, suppliers, and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate orders
Receiving and sending documents, which includes Shop Drawings, Pre-qualification Submittal, Technical Submittal, Material Submittals, letters from the Client, Consultant, Sub-contractors, Suppliers and Site Team
Maintaining register for incoming and outgoing documents with received copies from Client, Consultant, Sub-contractor, Supplier and Site Team
Maintaining proper filing of Client, Consultants, Sub-contractors, Suppliers, Site Team, LPO’s, Material Request and Miscellaneous types of Documents
Maintain a document section necessity such as fax, photocopying, and binding machines
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