Receptionist
Higher Colleges of Technology
Total years of experience :9 years, 5 Months
Feb. 2011 to Present Receptionist - Central Services
Higher Colleges of Technology
Abu Dhabi, United Arab Emirates
❖ Responsibilities:
➢ Performs reception duties that include switchboard operations, and greeting/assisting visitors to the college
➢ Ensures that all telephone calls, both national and international, are handled efficiently, accurately and in a timely and professional manner
➢ Provides clerical support to members of the staff
➢ Prepares documentation, including reports, fleet car bookings, international phone and fax records and other forms of correspondence
➢ Handles incoming and outgoing mail and coordinates delivery of packages through the courier contractors
➢ Assist in the planning and preparation of meetings, conferences and conference telephone calls both international & local
➢ Takes payments for tender quotation's and received quotation bids
➢ Orders, receives, and maintains office supplies.
➢ Coordinate the repair and maintenance of office equipment
July 2008 - Feb. 2011 Administrative Assistant - (Human Resource Department)
Higher Colleges of Technology (HCT), Central Services
Abu Dhabi, United Arab Emirates
❖ Responsibilities:
➢ Provides assistance with the recruitment, hiring and exiting process of staff members.
➢ Updates/Check the Candidates/Applicants profile to the HiS system
➢ Uploads interview video to the system
➢ Uploads Job description to the HiS system and attached them to the job postings.
➢ Answers e-mail enquiries to the candidates through the Recruitment e-mail.
➢ Manage to answer phone calls from the candidate's enquiries regarding the status of their application.
➢ Assist in gathering documents, files and preparing reports, as required
➢ Prepares personal new hired employees file.
➢ Provides full administrative support to the supervisors and administrative officers in all areas of the administration.
➢ Assists with other departmental tasks as assigned by the Supervisor.
➢ Responsible for the input and maintenance of all HCT employees' database and record files, i.e. scanning, photocopying, encoding, filing of documents, and perform updates on employees files.
➢ Responsible for the operation of various office equipment, and ensures that photocopiers are always operational.
➢ Coordinates and maintain stocks of office supplies.
July 2005 - June 2008 Administrative Aide I cum Accounts Assistant, GSCGEA
General Santos City Government Employees Association
General Santos City, Philippines 9500
❖ Responsibilities:
➢ Encoding and maintenance of database of accounts.
➢ Facilitated account inquiries of clients.
➢ Assisted in the needs of clients.
➢ Facilitated loan applications of clients.
➢ Posted clients' loan repayments to their individual ledgers.
➢ Prepared and reviewed the billings/invoices of clients.
➢ Answered incoming calls and managed faxed messages.
➢ Prepared reports for submission to the association president.
➢ Responsible for the documentation and filing of the minutes of the association meetings.
Dec. 2000 - May 2001 Sales Clerk, Kimball Plaza
General Santos City, Philippines 9500
❖ Responsibilities:
➢ Promotion of products to customers.
➢ Assisted customers with their product needs.
➢ Prepared (for submission to the supervisor) daily, weekly, monthly and quarterly sales reports.
➢ Maintained and observed appropriate grooming.
➢ Facilitated product presentation.
➢ Monitored inventory of store stocks and submission of inventory report.
➢ Checked quality of displayed products.
➢ Involved in the selection of products presented by suppliers for store display.
June 1995 - Oct.1998 Bachelor of Science in Commerce, Major in Management Notre Dame of Dadiangas University General Santos City, Philippines 9500