Purchasing Executive
Power International Holding
Total years of experience :16 years, 6 Months
Strategic Sourcing.
Category Management.
Framework Agreement.
SAP tools.
Procurement Policies and Procedures.
Purchase orders.
Negotiation and competitive bidding.
Ensures successful delivery of administrative executive duties in a highly demanding and fast-paced organization. Organize documentations in the Department through an effective archiving system.
Highlights:
Handle a filing system of the DMD’s documents such as e-mails, meeting notes, memos, letters, articles, reports, corporate and project files.
Proper retrieval of required documents and emails.
Prepare and draft correspondences and email to Head of Departments, Clients, and Staff.
Prepare materials such as Organizational Charts, PowerPoint Presentations, reports and spreadsheets to Clients and Managing Director.
Track and maintain a log of incoming and outgoing correspondence and coordinate the flow of paperwork around the office.
Ensure correct and immediate distribution of documents.
Review incoming documents and ensure proper action is taken by the DMD’s department.
Assist DMD and Head of Departments in processing HR forms, Reimbursement Forms and invoices as needed.
Provide support to the Office Manager in her day to day activities i.e. Internal Memo Approvals.
Prepare and ensure timely submission of the daily & monthly timesheet and other required HR forms.
Liaise with Head of Departments, Executives, Staff and Clients through phone call and email on behalf of the DMD.
Organize the DMD on meeting requirements.
Perform extensive internet research.
Assist newly hired executive staff within the DMD’s Department, with start-up IT, supplies and space requirements.
Assist in the recruitment process for necessary job positions, i.e. collate CVs, arrange interviews, and monitor status of applications.
Purchase stationery and office supplies and maintain equipment for the Department.
Perform other administrative duties like book meeting rooms, scanning, photocopying, coordinating with the print shop/IT, and binding books.
Assist the Corporate Development Director by receiving and keeping record of telephone calls/messages, appointments, correspondence, meeting, mail and filing documents.
In-charge with the schedule management of the Supervisor’s activities.
Process registration process of the Supervisor to Conferences.
Set-up and arrange meetings internally and externally with various Clients and companies for the Corporate Development Director, and for the CEO as well, as required.
Prepare and reproduce materials and/or handouts for the meeting as instructed.
Assist in the tender bid submission, i.e. format CVs into the required template, collate information from different departments to be incorporated into one (1) document, layout the material into desired outline by the management and ensure timely submission to the Client.
Follow-up status of tenders submitted to Clients.
Prepare and format PowerPoint presentations for meetings with Clients.
Provide support in the use of Microsoft Office 2007/2010 programs and other office tools, as necessary.
Process expense claim/reimbursements, and leave requests. Coordinates with different department to gather required technical information.
Process Company’s e-registration to different organizations on Qatar.
Prepare and edit Monthly Business Development Report and other documentation to be forwarded to the department VP.
Record minutes of the meeting as requested.
Prepare and deliver project correspondence to Client and Contractor.
Record and update (soft and hard copy) files for Incoming correspondence, Outgoing correspondence, correspondence List.
Prepare and format reports, i.e. Monthly Progress Report and other technical documents like RFI, comment sheets, project transmittals and RFIT.
Maintain and update records and files of the project.
Give top priority to documents as per instruction from Resident Engineer and Construction Manager.
Prepare and keep document logs up-to-date to assist engineers and architects in tracking of documents.
Input and ensure correct entry of weekly electronic timesheet of the project team through Deltek system.
Monitor and keep record of overtime and attendance i.e. sick leave, annual leave, etc. of project staff.
Flexible as she performs clerical duties support in case of leave of absences from the team.
Manage filing of departmental documents including proper handling of confidential documents, arranges and coordinates traveling arrangements and business appointments.
Prepare agenda, notices, minutes, presentation slides for management meetings.
Perform other office administrative functions as required by the Manager.
Prepare Power Point presentations in preparation for site meeting and conferences.
Ensure the daily operation of the office including contact to the Contractor for office supplies.
Highest Education Education Level: Bachelor's / College Degree Education Field: Computer Science / Information Technology Course: Bachelor of Science in Computer Science School/University: University Of The Philippines Location: Los Baños Date: 2001 - 2007
