Ellen Julia Whelan

Sep’20 to Present Human Resources Manager, Dar Al Kamal Hospital, Sharjah

Key Result Areas:
Responsible for the ongoing commissioning and establishment of HR Dept. Solely responsible for the Recruitment selection & hiring for a 50 bed new hospital in Sharjah.

• Collaboration with hiring managers and COO/Group Chairman to develop and execute life cycle recruiting plans, using passive and active recruiting techniques and a broad variety of sources with a focus on developing a ready candidate pipeline to fill critical needs.
• Oversee all human resources functions at both the routine and strategic level
• Developed Manpower Plan and strategy for its implementation.
• Manage and ensure compliance with human resources policies and procedures.
• Developed HR processes, including |policies and Procedures, all HR forms
• Developed HR Manual and implemented HR processes .
• Developed job Descriptions for all posts
• Developed work flows and protocols
• Developed Main Hospital Organizational Chart with individual Departmental charts
• Developed and initiated Offers and Contracts.
• Developed Salaries Scales, Grades and Benefits for each post
• Responsible for the sourcing, short listing, interviewing and hiring of all hospital positions within the confines of budget.
• Negotiate salary & benefits during offers; prepared percentile break-up sheet; drafted offer letters & prepared employment contracts
• Responsible for time, attendance and monthly Payroll preparation for Head Office.
• Laised with Head Office for the submission of documents for labour permit and residency visas for employees.
• Responsible for initating the priviledging and credentialling of Physicians.
• Organize new joiner’s induction program, joining formalities.

Responsible for the entire HR operations in both Dal Al Shifaa
Hospital & Facility Clinic

for largest Private Healthcare Group in UAE. Responsible for Group wide recruitment activity which encompassed 3 Hospitals and 18 satellite clinics. Managed a team of 8 recruiters to ensure that hiring in line with budget requirements, salary scales and time scales:

•Developed Recruitment Objectives in line with Corporate Policy
•Designed and managed initiatives with relation to:
•Recruitment & Selection
•Formulating Budgets for Clinics jointly with Dept Heads
•Coordinated sourcing cvs using job portals and website
•Coordinated interviews, issued offers / contracts
•Ensured compliance with grade pay policy
•Ensure that Recruitment staff maintained accurate daily recruitment dashboard on “shared file”
•Daily Meeting with HR Director for Candidate file and salary approval
•Maintained vacancy list
•Met with Dept Heads on a regular basis to review candidates in pipeline and give update on expected arrival
•Coordinated with licensing Dept to ensure correct documents are submitted
•Coordinated with PRO re: submissions for work permit and employment visas
•Conducted Orientation for new joiners
•Effectively managed the Recruitment Team / weekly meetings / Updated Recruitment Status Report
•Performance Management (Probationary & annual appraisal reviews)
•Overviewed and implemented SAP Recruitment and time Management Systems
•Generated management information reports on periodic basis
•Participated in and contributing to strategic management decisions
•Managing day to day HR/ Recruitment administration functions
•Attended Al Noor Booths at Arab Health and Recruitment Fairs during year
•Member of Employee Wellness Committee to promote Social Activities
Group Recruitment

Hired over 700 Physicians over 4-year period in compliance with Budget and HAAD licensing requirements.
•Provided Recruitment reports to Manager, Medical Director and CEO.
•Met weekly basis with Medical Director re: submission of Physician files for approval and reviewed vacancy list.
•Met weekly with Management Hiring Committee to submit Physician files for Management approval
•Sourced candidates according to vacancy list requirement using job portals / Advertisements
•Sent eligible Physician cvs to Physician Dept heads for review and short listing
•Arrange phone / face Interviews
•Checked references and logbooks of Physicians
•Issued offers and contracts
•Liaised with PRO re: obtaining HAAD license and employment visas
•Liaised with Travel Officer to book Airline Flights
•Notified Housing Dept of new arrival
•Notified Transportation for candidate pick up form Airport
•Sent New arrival Information Package
•Notified HR of new arrival to include in weekly Orientation Programme
•Acted as point of contact for candidate and Hospital
•Awarded Employee of the Month having hired and onboard 100 Physicians within 90 day probation period

Accounts Ledgers on daily basis
•Submitted Ledger Accounts to External Auditors on monthly and annual basis
•Maintained stock of goods for sale
•Maintained Book / DVD library and monthly purchase of new stock
•Weekly deposits to Bank of incomes received
•Met weekly with Consulate General and Management Team to go over functions and accounts

PROVEN JOB ROLE

Talent Acquisition

to the HR Director’s Office.
•Oversaw the entire Admin function of the department.
•Daily interaction with HR Director to review daily correspondence and assigned to deal with according to HR Director directives
•Liaised with other departments within HR; Government Relations, Employee Relations, Recruitment and Training Departments as per