Procurement Officer
Emirates Driving Institute Group
Total years of experience :10 years, 11 Months
Procurement
• Receiving approved Purchase Request (PRF) from different department/ Entity and process as per the requirement (Within requested timeline, Budget, Quality & etc.).
• Prepare RFQs/ RFPs as applicable, solicit and evaluate vendor responses to RFQs/ RFPs.
• Negotiate terms with suppliers such as price, quality of goods, deadlines, Warranty & etc.
• Manage the Procurement Process from Purchase Requests from End User up to issuance of the Purchase Order/ Contract as required, Delivery Follow up and Process the Invoice + DN to Finance.
• Ensure effective coordination between different departments (Operation, Workshop, Facility, Finance, Marketing, HR, IT, Sales & Customer Service and etc.) and Entities.
Project Procurement
• Carryout the techno-commercial evaluation of supplier’s proposal, drawings and other technical documents. (LOD, Concept Design, BOQ, MEP Drawings and etc.)
• Review requests for variation orders and ensure reasonable market pricing, liaison with requester/consultants for any clarifications.
• Draft procurement contracts, agreements, variation orders and formal correspondences
• Maintain a detailed contracts records, providing performance information, and contract documentation related to bank guarantees, performance bonds, insurance policies, etc.
• Handling complete procurement, sourcing and execution of all New Projects (Hospitality, Automobile & Fashion)
• Strong Knowledge of Hospitality, Fashion/ Retail & Automotive sourcing and procurement techniques in UAE Market.
Vendor Management
• Initiate and manage the Supplier Registration Process and ensure all new suppliers complete all required formalities
• Evaluate services of all suppliers on a periodic basis and coordinate the supplier evaluation process.
• Maintaining relations with preferred vendors to ensure procurement of high-quality goods/services, expedient delivery, and dependable service at optimum price.
• Identify alternative suppliers to meet present and future needs and requirements of the Group.
• Minimize the Cost of Products and services which meet the Group’s needs, and establish strong vendor relationships.
Contracts Management and Service Level Agreements
• Manage the signing and distribution of contracts, tracking expiry of the agreements, and ensuring their timely renewal/replacement.
• Identify and recommend need for Long-term Purchase Agreements (Rate Contract & Consignment & SLA Agreement) or framework agreements (as required) and initiate competitive procurement process for creating such agreements. Additionally, obtain approval of such agreements as per the DOA (Delegation of Authority).
• Ensure protection of Company’s interest in all contractual agreement to mitigate any identified risks
• Review agreements in coordination with the legal team for contractual matters, mainly related to contract clauses for non-standard contracts, contractual claims and disputes.
Tender Management:
• Prepare and compile Tender documents (RFP, SOW, Bidder instruction, Letter of Interest, Bidder Response, Non-disclosure document, Contractor Pre-qualification, Agreement & etc.).
• Coordinate with all contractors & Tender Committee and arranging Pre-Bid Meeting/ site visit (as per tender Schedule).
• Attending Contractor’s queries and issuing Tender Bulletin to all Contractors (if require).
• Follow up and collection of Bid submission documents (Technical + Commercial) on time, as per Bid schedule/ instruction to Bidders.
• Submit Bid submission documents (Technical + Commercial) to tender committee and record Minutes of the meeting and Tender Opening Form.
• Prepare and submit Techno-commercial evaluation to Tender Committee for review and approvals.
• Monitors and maintains current inventory levels; Suggest purchase orders QTY to maintain minimum stock level.
• Help Procurement Specialist for preparing Purchase order, follow deliveries, submission of Invoices to Finance in his absence.
• Maintains database, performs physical count of inventory, and reconciles actual stock count to computer-generated reports.
• Work Closely with Procurement & operation Department on all New Product allocation and development strategy.
• Measure and manage the SOH level across the network of Maximize services and minimize cost.
• Provide Weekly/monthly/Quarterly analysis regarding the inventory, and suggest Procurement for replenishment.
• Responsible for preparing initial Inventory for the all New Upcoming Branches.
• Forecast the sales, Gross Margin and Inventory level as per the Branch target per department.
• Report Weekly/monthly the performance of new launch product in branches to upper management.
• Work directly with management to bring them up to date regarding stock inflow and outflow. Compile inventory information and present it to management for effective
• Decision making, which may include the need for restock, and so on.
• Oversee, and plan every activity that relates to inventory control in the organization or warehouse environment.
Record In / out movement of Gate control
• Physical Stock Count - \[Daily, Monthly, Random, Sample Based, & Surprise\]
• Spot Checking on daily basis for record and onward submission to TFM and operational Controller:
• Monthly Physical Stock Counting \[Full Goods, Empty, Coolers, Raw Materials, S&S Reconciliations
• Intra and Inter-Location Reconciliation of Empty & Liquid \[Full Goods\] Of Daily Sales with R.S \[BASIS\] and file the duly signed reconciliation. Preparation of Monthly Report showing detail of all pending of all transfer ins/outs with respective territories through email and prepare the reconciliation/pending transfers and get it signed from TFM.
Assist in other assignments:
• Support to Operational and Commercial Controller to conduct surprise stock counts and marketing audits, and to highlight weak areas in gate operation to be strengthen.
• Conduct periodic physical inventory count of fixed assets. Assign tag number to fixed assets.
• Assist in verification of fixed assets condition and recommend management regarding any improvements, replacements, and dispositions.
• Assist in revaluation review of fixed assets.
• Review bank reconciliation, vendor & customer statements, AR & AP aging to ensure compliance, non-payments, delayed payments.
• Review AP Aging and ensure the all invoices for appropriate documents and approval of authorized person before its payments.
• Performing & conduct independent internal & external audit with minimum supervision and submit report on audit findings.
• Ensure accuracy and reliability of audit findings and propose improvements for control.
• Evaluating internal control systems, identifying control weakness and making appropriate recommendations to the management.
• Preparing Sales tax return every month end for different number of client and filing to relevant authority on timely basis.
• Monitor and verify fixed assets acquisitions and dispositions in the accounting records. Reconcile the balance in fixed asset ledger to general ledger.
• Verifying and review detail schedule of fixed assets and accumulated depreciation. Investigating and dealing with financial irregularities.
• Involved in the preparation of forecast & budgets and its monitoring with company’s performance report/ P&L Account.
• Analyzing the external and internal business environment, assessing the business risk, ensuring adequate business risk management activities and compliance to policies and procedures.
• Advising our clients on the activities to address the risks and providing recommendation on improving the risk management process.
• Liaising with the internal audit department throughout the audit and reviewing their reports.
Associate of Certified Chartered Accountant
2009 F.S.C 1st division Board of intermediate and Secondary Education Gujranwala, Pakistan.
2006 Matriculation 2nd division Board of Intermediate and Secondary Education Gujranwala, Pakistan