Freejo Antony

Assistant Manager (Procurement) at DAMAC Properties LLC
Full-time
Dates EmployedNov 2018 - Present
Employment Duration1 yr 8 mos


o Sourced the complete FF&E and OS&E (Pre-Opening) requirements for several hospitality projects, Damac Towers by Paramount Dubai, Prive by Damac, Waterfront Qatar, Damac Esclusiva Saudi Arabia being a few of them.
o Achieved excellent savings by directly sourcing from manufacturers based in Far East and India and suggesting value engineering options for the designs/requirements received from technical department.
o Has worked with reputed brands such as Roberto Cavalli Italy, Dorya USA, Restoration Hardware USA, Turri Italy, Brabbu-Portugal etc
o Proficient in preparing commercial and technical evaluation to assess which proposal suites best in terms of quality, cost and delivery time.
o Expertise in negotiating with the suppliers on price, payment terms, delivery time and contract terms and thus obtaining an optimized cost effective solution.
o Played a significant role in setting certain standards in FF&E and OS&E with the help of Hospitality and design department by selecting particular brands/products for each package according to the category (5star/4star) thus to minimize the number of vendors to eliminate unnecessary tendering and associated works for each and every project.
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o Continuously liaising with operator/end user for the latest developments/requirements in the project.
o Communicating with the operator the challenges faced with the budget as well delivery time and thus reaching on the best suitable alternate solution.
o Finding equivalent product/brand from the market and obtaining approval from the operator to stay within the budget.
o Adding new vendors to the data base, evaluating them, meeting them and maintaining the relation.
o Devise purchasing instructions and policies, and ensure proper procedure is followed throughout the process.
o Scrutinizing the specification/requirement received from the concerned department and Tendering using online tendering portal such as pro-tender.
o Following up on offers, preparing evaluation, negotiating and obtaining management approval on commercially and technically recommended proposal.
o Issuing purchase orders/work orders, following up on payment, ensuring timely deliveries.
o Preparing asset register, handing over to end user (project team/hospitality team).

o Take purchase requests from various departments and getting quotes from at least 3-5 vendors for any major requirement, negotiating with them, to make the best deal.
o Raising ‘Purchase Orders and send copies to suppliers and to departments originating requests.
o Coordinating with the suppliers for the timely delivery of the material etc.
o Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
o Respond to customer and supplier inquiries about order status, changes, or cancellations.
o Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
o Review requisition orders in order to verify accuracy, terminology, and specifications.
o Co-ordinate site activities, such as - make sure the availability of materials at site prior to the commencement of work, arrange sufficient labors to make sure that the project is in line with its schedule.
o Prepares weekly and monthly Progress Reports.
o Make sure that all the maintenance requests from the client side are attended in time, and the snags are rectified properly, during the DLP (Defects Liability Period).
o Making Tenders/ Quotations for the ‘Projects’ based on the quantity and specifications provided by the Project Engineer.
o Maintaining proper record of employees with all the important data such as their ‘Visa, Work Permit validity, passport validity, their joining date, vacation details etc.
o Preparing Monthly Wages & Salary of the employees, including ‘Over time wages’, Incentives etc.
o Familiar with Visa Procedures - applying for quota approval, medical procedures, visa stamping and ‘Work Permit’ procedures, Emirates ID procedures.
o Maintaining all the incoming & outgoing communications such as E-mails, fax in a very effective manner (Project wise & Common).
o Accounting activities such as maintaining petty cash, receipts & payments, registering sales invoices & purchase vouchers, Passing Journal Entries.
o Raising debit/ credit note wherever, whenever is required.
o Monitoring receivables, payables and follow-up with clients to make sure the timely receipt of the payments.
o Reconciliation of Debtors/Creditors account.

Organization: M/s Parekh Aluminex ltd, Silvasssa - India
Designation: Accounts assistant
Tenure: June 2005 - November 2005.
Company Profile: A leading manufacturing company in the union territory, Silvassa-India, manufacturing aluminium foils & dishes etc; 'HINDALCO' (An Aditya Birla Group Company) was one of the major clients.

Duties & Responsibilities
➲ Supporting the chief accountant in production related accounting activities.
➲ Assigning the raw materials (aluminium rolls) as per the gauge required in the best suitable way, so as to reduce the wastage & cost of production.
➲ Making despatch vouchers as per the production carried out and as per the local authority rules etc.